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diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml deleted file mode 100644 index 54549a5dbc..0000000000 --- a/doc/C/usage-mail.sgml +++ /dev/null @@ -1,1304 +0,0 @@ -<chapter id="usage-mail"> - <title>Using Evolution for Email</title> - <abstract> - <title> A Guide to the Evolution Mailer</title> - <para> - <application>Evolution</application> email is like other email - programs in all the ways that matter: - <itemizedlist> - <listitem> - <para> - It can sort and organize your mail in a wide variety of ways with - folders, searches, and filters. - </para> - </listitem> - <listitem> - <para> - It can send and receive mail in HTML or as plain text, and - makes it easy to send and recieve multiple file attachments. - </para> - </listitem> - <listitem> - <para> - It supports multiple mail sources, including <glossterm - linkend="imap">IMAP</glossterm>, <glossterm - linkend="pop">POP3</glossterm>, local - <systemitem><filename>mbox</filename></systemitem> and - <systemitem><filename>mh</filename></systemitem> files, and - even NNTP messages (newsgroups), which aren't technically - email. - </para> - </listitem> - <listitem> - <para> - Lets you enhance your security with encryption. - </para> - </listitem> - </itemizedlist> - </para> - <para> - However, <application>Evolution</application> has some important - differences. First, it's built to handle very large amounts of - mail without slowing down or crashing. Both the <link - linkend="usage-mail-organize-filters">filtering</link> and <link - linkend="usage-mail-organize-search">searching</link> functions - were built for speed and efficiency on gargantuan volumes of - mail. There's also the <application>Evolution</application> - <link linkend="usage-mail-organize-vFolders">Virtual - Folder</link>, an advanced organizational feature not found in - mainstream mail clients. If you get a lot of mail, or if you keep - every message you get in case you need to refer to it later, - you'll find this feature especially useful. - </para> - </abstract> - - <sect1 id="usage-mail-getnsend-read"> - <title>Reading Mail</title> - <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. The first - time you use <application>Evolution</application>, it will - start with the <interface>Inbox</interface> open and show you a - message from Ximian welcoming you to the application. - </para> - - <para> - Your <application>Evolution</application> - <guilabel>Inbox</guilabel> will look something like the one in - <xref linkend="usage-mail-intro-fig">. - If you find the <interface>view pane</interface> too small, you can resize - the pane, enlarge the whole window, or double-click on the - message in the <interface>message list</interface> to have it - open in a new window. To change the sizes of a pane, just click - and hold on the divider between the two panes. Then you can drag - up and down to select the size of the panes. Just like with - folders, you can right-click on messages in the message list and - get a menu of possible actions. - </para> - - <!-- ==============Figure=================================== --> - - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <graphic fileref="fig/mail-inbox.png" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure============================== --> - - <para> - <inlinegraphic fileref="fig/full-1.png" format="png"></inlinegraphic> - <guilabel>Email Viewer</guilabel> - </para> - - <para> - This is where your email is displayed. - </para> - - <para> - <inlinegraphic fileref="fig/full-2.png" format="png"></inlinegraphic> - <guilabel>Email List</guilabel> - </para> - - <para> - The <guilabel>Email List</guilabel> displays all the emails that you - have. This includes all your read, unread, and email that is flagged - to be deleted. - </para> - - <para> - Most of the mail-related actions you'll want to perform are - listed in the <guimenu>Message</guimenu> menu in the menu - bar. The most frequently used ones, like - <guimenuitem>Reply</guimenuitem> and - <guimenuitem>Forward</guimenuitem>, also appear as buttons in - the toolbar. Almost all of them are also located in the - right-click menu and as keyboard shortcuts, which tend to be - faster once you get the hang of them. You can choose - whichever way you like best; the idea is that the software - should work the way you want, rather than making you work the - way the it does. - - <tip id="view-headers"> - <title>Take a look at the headers</title> - <para> - To look at the entire source of your email message, including - all the header information, select - <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice> - </para> - </tip> - - </para> - - <sect2 id="usage-mail-listorder"> - <title>Sorting the message list</title> - <para> - <application>Evolution</application> helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - <guilabel>Date</guilabel> to sort messages by date from - oldest to newest. Click again, and - <application>Evolution</application> sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in <xref linkend="usage-mail-organize-columns">. - </para> - <para> - You can also choose a threaded message view. Select - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Threaded</guimenuitem> - </menuchoice> - to turn the threaded view on or off. When you select this option, - <application>Evolution</application> groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-delete"> - <title>Deleting Mail</title> - <para> - Once you've read your mail, you may want to get rid of - it. - To delete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the message to select it - </para> - </listitem> - <listitem> - <para> - Press delete button or right click and click on - <guilabel>Delete</guilabel>. - </para> - <note> - <title>Deleted but still here?</title> - <para> - When you do this, your message is marked to be deleted. Your - email is not gone until you have expunged it. - </para> - </note> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Expunge</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>E</keycap> - </keycombo> - </para> - </listitem> - </orderedlist> - </para> - <note> - <title>Trash is Actually a Virtual Folder?</title> - <para> - Your trash bin is actually a Virtual Folder that searches for all mails that - are queued to be deleted. - </para> - </note> - </sect2> - <sect2 id="usage-mail-getnsend-undelete"> - <title>Undeleting Messages</title> - <para> - To undelete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click a message marked for deletion to select it - </para> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Undelete</guimenuitem> - </menuchoice> - </para> - <note> - <title>What does Undelete actually do?</title> - <para> - Undelete doesn't bring back messages that have been expunged. - Undelete simply unmarks messages for expunging. - </para> - </note> - </listitem> - </orderedlist> - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-get"> - <title>Checking Mail</title> - <para> - Now that you've had a look around the <interface>Inbox</interface>, it's - time to check for new mail. Click <guibutton>Get Mail</guibutton> in the - toolbar to check your mail. If it's the first time you've done so, the - <interface>mail setup assistance</interface> will ask you for the - information it needs to check your email. - </para> - <para> - The assistant will give you several dialog boxes where you configure: - <itemizedlist> - <listitem> - <para> - your personal information - </para> - </listitem> - <listitem> - <para> - your outgoing email server information - </para> - </listitem> - <listitem> - <para> - your mail account identity name - </para> - </listitem> - </itemizedlist> - </para> - <para> - To check your email, press the <guibutton>Check Mail</guibutton> button. - If this is your first time checking mail, or you don't have - <application>Evolution</application> setup to store your password, you'll - be prompted for the password. Enter your password and your email will be - downloaded. - </para> - <note id="badmailsettings"> - <title>Can't Check Mail?</title> - <para> - If you get an error message instead of mail, you probably need to check - your network settings. To learn how to do that, - have a look at <xref linkend="config-prefs-mail-network">, or - ask your system administrator. - </para> - </note> - - <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News </title> - <para> - Newsgroups are so similar to email that there's no reason not - to read them side by side. If you want to do that, add a - news source to your configuration (see <xref - linkend="config-prefs-network-news">). The news server will - appear as a remote server, and will look quite similar to an - IMAP folder. When you click <guibutton>Get Mail</guibutton>, - <application>Evolution</application> will also check for news - messages. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-get-attach"> - <title>Attachments and HTML Mail</title> - <para> - If someone sends you an <glossterm>attachment</glossterm>, a - file attached to an email, - <application>Evolution</application> will display the file - at the bottom of the message to which it's attached. Text, - HTML, and most images will be displayed within the message - itself. For other files, - <application>Evolution</application> will show an icon at - the end of the message. - </para> - <para> - To Save an Attachment to Disk: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open up the desired email - </para> - </listitem> - <listitem> - <para> - Click on the down arrow at the bottom of the email for the desired - attachment. - </para> - </listitem> - <listitem> - <para> - Select <guibutton>Save to Disk</guibutton>. - </para> - </listitem> - <listitem> - <para> - Choose the directory and filename you wish. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>OK</guibutton> - </para> - </listitem> - </orderedlist> - </para> - <tip> - <para> - To automatically view an attachment inline, press the arrow button next - to the attachment. - </para> - </tip> - <para> - To Open an Attachment in a Program: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open up the desired email - </para> - </listitem> - <listitem> - <para> - Click the down arrow at the bottom of the email for the desired - attachment. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Open in Program</guibutton> where program is the - program that is assigned to open that file type. - </para> - </listitem> - </orderedlist> - </para> - - - <!-- Right-click on the icon to get a - list of options which will vary depending on the type of - attachment. You will have the option to display most files - as part of the message, export them to a different - application (images to Eye of GNOME, spreadsheets to - Gnumeric, and so forth), or save them to disk. - </para> - --> - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. Graphics don't load - automatically by default, becuase they can be large and take a long - time to download. They can also be used by spammers to help track - who reads their email. So having them not load automatically helps - protect your privacy. - <!-- I say the privacy thing because I saw an internal email which - stated that gallop polls show people are concerned about online - security and that we'd be best marketing Evolution as more secure --> - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> - <para> - You can start writing a new email message by selecting - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> <guimenuitem> - Mail Message</guimenuitem></menuchoice>, or by pressing the - <guibutton>Compose</guibutton> button in the Inbox toolbar. - When you do so, the <interface>New Message</interface> window - will open, as shown in <xref - linkend="usage-mail-newmsg-fig">. - </para> - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - <!-- Check the alignment of the following paragraph in the PS and - HTML output: it's indented for no good reason - Kevin Breit: I dont see a problem with the HTML. - --> - <para> - Enter an address in the <guilabel>To:</guilabel> field. If you wish - enter a subject in the <guilabel>Subject:</guilabel> and a message in - the big empty box at the bottom of the window. Once you have revised - your message, press <guibutton>Send</guibutton>. - </para> - - <sect2 id="usage-mail-getnsend-send-delay"> - <title>Saving Messages for Later</title> - <para> - <application>Evolution</application> will send mail immediately unless you tell it to - do otherwise by selecting <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Send - Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. Then, - when you press <guibutton>Send</guibutton> in another - message, or <guibutton>Get Mail</guibutton> in the main - mail window, all your unsent messages will go out at once. - You might want to use "Send Later" becuase it gives - you a chance to change your mind about a message before you send it. - </para> - <para> - To learn more about how you can specify message queue and - filter behavior, see <xref linkend="config-prefs-mail">. - </para> - - <para> - You can also choose to save messages as drafts or as text - files. Choose - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Save</guimenuitem> - </menuchoice> - or <guimenuitem>Save As</guimenuitem> to save your message - as a text file. If you prefer to keep your message in a - folder (the <guilabel>Drafts</guilabel> folder would be the - obvious place), you can select <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Save In - Folder</guimenuitem> </menuchoice>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-compose"> - <title>Advanced Mail Composition</title> - <para> - <application>Evolution</application> is meant to not only handle large - amounts of incoming mail, but helps you manage all the tasks of having - an email account. - In the next few sections, you'll see how - <application>Evolution</application> handles additional features, - including large recipient lists, attachments, and forwarding. - </para> - <sect3 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - To attach a file to your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Push the attach button in the composer toolbar - </para> - </listitem> - <listitem> - <para> - Select the file you want to attach - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton> - </para> - </listitem> - </orderedlist> - </para> - <para> - You can drag a file from your desktop into the composer window to - attach it as well. - </para> - <para> - To hide the display of files you've attached to the - message, select <menuchoice> - <guimenu>View</guimenu> <guimenuitem>Hide - Attachments</guimenuitem> </menuchoice>; to show them - again, choose <guimenuitem>Show Attachments</guimenuitem>. - </para> - <para> - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments can take a - long time to download. - </para> - <para> - When receiving a message that has an attached image, - <application>Evolution</application> gives you the choice - whether to view it or not. You can choose to have it - always shown, load images only if the sender is in your - addressbook, or never load images. - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-to-types"> - <title>Types of Recipients</title> - <para> - <application>Evolution</application>, like most email - programs recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. - </para> - <para> - The simplest way to direct a message is to put the email - address or addresses in the <guilabel>To:</guilabel> - field, which denotes primary recipients. To send mail to - more than one or two people, you can use the the - <guilabel>Cc:</guilabel> field. - </para> - <para> - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - <example id="ex-mail-cc"> - <title>Using the Cc: field</title> - <para> - When Susan sends an email to a client, she puts her - co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - received the message, and knows that he can talk to - Tim about the message as well. - </para> - </example> - </para> - <para> - - <example id="ex-mail-bcc"> - <title>Using the Bcc: field</title> - <para> - Tim is sending an email announcement to all of his - company's clients, some of whom are in competition - with each other, and all of whom value their - privacy. He needs to use the - <guilabel>Bcc:</guilabel> field here. If he puts - every address from his address book's "Clients" - category into the <guilabel>To:</guilabel> or - <guilabel>Cc:</guilabel> fields, he'll make the - company's <emphasis>entire</emphasis> client list - public. But putting his "Clients" addressbook - into the Bcc: section, that will cause them to be hidden - from the competition. It seems insignificant, but it can - make a huge difference in some situations. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients Quickly</title> - <para> - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and <application>Evolution</application> will transparently - complete - the address for you. <!-- (INSERT description of UI for this - feature, once it is decided upon). --> If you enter a name - or nickname that can go with more than one card, Evolution - will open a dialog box to ask you which person you meant. - <!-- (NOT YET) Also, <application>Evolution</application> - will add a domain to any unqualified addresses. By default, - this is your domain, but you can choose which one mail - preferences dialog. --> - </para> - <para> - Alternately, you can click on the - <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or - <guibutton>Bcc:</guibutton> buttons to get a list — - potentially a very long one — of the email addresses - in your contact manager. Select addresses and click on - the arrows to move them into the appropriate address - columns. - </para> - <para> - For more information about using email together with the - contact manager and the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts">. - </para> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> - <para> - To reply to a message, press the - <guibutton>Reply:</guibutton> button while it is selected, - or choose <guimenuitem>Reply to Sender:</guimenuitem> from - the message's right-click menu. That will open the - <interface>message composer</interface>. The - <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel> - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either grey (for - HTML display) or with the > character before each line - (in plain text mode), to indicate that it's part of the - previous message. People often intersperse their message - with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig">. - -<!-- note that this figure should have a reply message ready to send, -with quoted materials and the relevant replies interspersed--> -<!-- I want to wait for the formatting bugs to be fixed first --> - <!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - </para> - <para> - If you're reading a message with several recipients, you may - wish to use <guibutton>Reply to All</guibutton> instead of - <guibutton>Reply</guibutton>. If there are large numbers - of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. - <example> - <title>Using the Reply to All feature</title> - <para> - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses <guibutton>Reply to All</guibutton>, but if he - just wants to tell Susan that he agrees with her, he - uses <guibutton>Reply</guibutton>. Note that his reply - will not reach anyone that Susan put on her - <guilabel>Bcc</guilabel> list, since that list is not - shared with anyone. - </para> - </example> - </para> - <para> - You may want to reply to a whole mailing list. For this, you would - use the <guibutton>Reply to List</guibutton> instead of the standard - <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>. - <note> - <title>What is a Mailing List?</title> - <para> - Mailing Lists are one of the most popular ways in which group - collaboration on the Internet works. They allow people to send one - message to one server. The server then knows who is subscribed to the - mailing list, and sends a copy of your email to all the people on the - list. - For example, evolution-hackers@ximian.com allows the - <application>Evolution</application> programmers to converse - publically about their latest developments so that everyone can - stay up to date. - </para> - <para> - There are two different types of mailing lists. The first is a - general submission list. That means that anyone can write to the - list. The second is a managed list. The managed lists have - someone running them. They can do as little as limit who - subscribes to the list or as much as moderate which emails get on - the list. - </para> - </note> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-find"> - <title>Searching and Replacing with the Composer</title> - <para> - You maybe familiar with search and replace features, - and if you come from a Linux or Unix background, you - probably know what <guimenuitem>Find Regex</guimenuitem> - does. If you aren't among the lucky who already know, - here's a quick rundown of an important section of the - <guimenu>Edit</guimenu> menu. - </para> - <para> - <variablelist> - <varlistentry> - <term><guimenuitem>Find</guimenuitem></term> - <listitem><para> Enter a word or phrase, and - <application>Evolution</application> will find it - in your message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Regex</guimenuitem></term> - <listitem> - <para> - Find a regex, also called a - <glossterm linkend="regular-expression">regular - expression</glossterm>, in your composer window. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Again</guimenuitem></term> - <listitem><para> - Select this item to repeat the last search you performed. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Replace</guimenuitem></term> - <listitem><para> - Find a word or phrase, and replace it with - something else. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - - <para> - For all of these menu items, you can choose whether or not - to <guilabel>Search Backwards</guilabel> in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be <guilabel>Case Sensitive</guilabel> when it determines - a match. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-html"> - <title>Embellish your email with HTML</title> - <para> - Normally, you can't set text styles or insert pictures in - emails, which is why you've probably seen people use far - too many exclamation points for emphasis, or use - <glossterm linkend="emoticon">emoticons</glossterm> to - convey their feelings. However, most newer email programs - can display images and text styles as well as basic - alignment and paragraph formatting. They do this with - <glossterm linkend="html">HTML</glossterm>, just like web - pages do. - </para> - <note> - <title>HTML Mail is not a Default Setting</title> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. <emphasis>Some</emphasis> - people refer to HTML mail as "the root of all evil" and - get very angry if you send them HTML mail, which is why - <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. To send HTML mail, - you will need to select <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. Alternately, you can set - your default mail format preferences in the mail - configuration dialog. See <xref - linkend="config-prefs-mail-other"> for more information. - </para> - </note> - <para> - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> - The icons in the toolbar are explained in <glossterm - linkend="tooltip">tool-tips</glossterm>, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - <variablelist> - <varlistentry> - <term>Headers and lists</term> - <listitem> - <para> - At the left edge of the toolbar, you can choose - <guilabel>Normal</guilabel> for a default text style - or <guilabel>Header 1</guilabel> through - <guilabel>Header 6</guilabel> for varying sizes of - header from large (1) to tiny (6). Other styles - include <guilabel>preformat</guilabel>, to use the HTML - tag for preformatted blocks of text, and three types - of <guilabel>List Item</guilabel> for the highly - organized. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Text style</term> - <listitem> - <para> - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - <itemizedlist mark="none"> - <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem> - <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem> - <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem> - <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Alignment</term> - <listitem> - <para> - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button, centered, and the right hand button, - aligned on the right side. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Indentation rules</term> - <listitem> - <para> - The button with the arrow pointing left will reduce - a paragraph's indentation, and the right arrow will - increase its indentation. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Color Selection</term> - <listitem> - <para> - At the far right is the color section tool. The - colored box displays the current text color; to - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. - </para> - </listitem> - </varlistentry> - - - </variablelist> - </para> - <para> - The <guimenu>Insert</guimenu> gives you three opinions which let you - spruce up your email to make it more interesting: - <variablelist> - <varlistentry> - <term><guimenuitem>Insert Link</guimenuitem></term> - <listitem> - <para> - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and <application>Evolution</application> - will recognize it as a link. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Image</guimenuitem></term> - <listitem> - <para> - Lets you put an image alongside text. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Rule</guimenuitem></term> - <listitem> - <para> - Inserts a horizontal line into the text to help divide two - sections. - </para> - </listitem> - </varlistentry> - </variablelist> - To add a hyperlink to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select the text you want to link from - </para> - </listitem> - <listitem> - <para> - Right click on text and select - <guimenuitem>Link</guimenuitem> - </para> - </listitem> - <listitem> - <para> - Enter the address you wish to link to in the - <guilabel>URL</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton>. - </para> - </listitem> - </orderedlist> - </para> - <para> - To add an image to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> - </para> - </listitem> - <listitem> - <para> - Select the image you want - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton> - </para> - </listitem> - <listitem> - <para> - Press <guibutton>Insert</guibutton> - </para> - </listitem> - </orderedlist> - - </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - The composer is a <acronym>WYSIWYG</acronym> - (What You See Is What You Get) - editor for HTML. That means that if you enter HTML - directly into the composer— say, - <markup role="html"><B>Bold Text</B></markup>, the - the composer will assume you meant exactly that string - of characters, and not "make this text bold," as an HTML - composition tool or text editor would. - </para> - </note> - </sect2> - - <sect2 id="usage-mail-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email <guilabel>Forward</guilabel> button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it <glossterm linkend="inline">inline</glossterm> as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message you are reading, press - <guibutton>Forward</guibutton> on the toolbar, or select - <menuchoice> <guimenu>Message</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>. If you - prefer to forward the message <glossterm linkend="inline">inline</glossterm> - instead of attached, select <menuchoice> - <guimenu>Message</guimenu> <guimenuitem>Forward - Inline</guimenuitem> </menuchoice> from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the - <interface>composition frame</interface>, and press - <guibutton>Send</guibutton>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Courtesy</title> - <para> - - <itemizedlist> - - <listitem> - <para> - Don't send spam or forward chain mail. If you must, - watch out for hoaxes and urban legends, and make sure - the message doesn't have multiple layers of - greater-than signs, (>) indicating multiple layers - of careless in-line forwarding. - </para> - </listitem> - - <listitem> - <para> - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole - message in capital letters. It hurts people's ears. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - </para> - </listitem> - - <listitem> - <para> - Don't send <glossterm linkend="spam">spam</glossterm>. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect2> - </sect1> - - - <sect1 id="usage-mail-subscriptions"> - <title>Subscription Management</title> - <para> - <application>Evolution</application> lets you handle your - IMAP and newsgroup subscriptions with the same tool: the - subscriptions manager. - - <orderedlist numeration="arabic"> - <listitem> - <para> - Click on the folder you wish to subscribe to in the - <guilabel>Store</guilabel> section. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Subscribe</guibutton> to add it to the - subscribed list. - </para> - </listitem> - <listitem> - <para> - Close the window. - </para> - </listitem> - - </orderedlist> - </para> - - </sect1> - - -<sect1 id="encryption"> - <title>Encryption</title> - <sect2 id="encryption-whatis"> - <title>What is Encryption?</title> - <para> - Encryption is an ancient method of changing readable text to unreadable - text that dates back to Egyptian times. Encryption takes the statement - "Evolution" and turns it into something which cannot be read without help - through decryption. - <example> - <title>Encryption Example</title> - <para> - Kevin sends his friend Rachel and email and chooses to encrypt it. - The email has the following contents: - Hi Rachel. - Go banana! - Kevin - He tells <application>Evolution</application> to encrypt the - message. The computer encrypts the message which now looks like - @#$23ui7yr87#@!48970fsd. When the information gets to Rachel, - she'll decrypt the message and it'll show up in plain text for her - to read. - </para> - </example> - Encryption can be used in email in two ways: to verify that the sender is - the real sender, and to hide the message while in transmission. - <application>Evolution</application> has the capability to do both. - </para> - </sect2> - <sect2 id="encryption-keygen"> - <title>Generating your PGP key</title> - <para> - First, you need to create a PGP key. To do this, you'll need GPG - installed. - </para> - <tip> - <title>GPG Versions</title> - <para> - This manual covers version 1.0.6 of GPG. If your version is different, - this may not be entirely accurate. You may find out your version number - by typing in: <command>gpg --version</command>. - </para> - </tip> - <para> - You can start by typing in: <command>gpg --gen-key</command> at the - console. When you are asked about the algorythm to use, select 1. The next question asks you about key length. - The longer the key, more stronger it is. However, the longer the key, the - longer it takes to generate. This is your choice. However, 1024 bits - (default) should be adequate. The next question asks you if you want your - key to expire. Expiring keys make your key invalid after a certain amount - of time, so old keys don't float around when they aren't used anymore. This is the same concept - as a coupon at a supermarket. Next, you'll type in your real name, your - email address, and a comment. You should not forge this information, as - it is used later to verify who you are. Assuming that all your - information is correct, press "O" to continue. GPG now asks you for a - passphrase. This is a password which you will need to decrypt and encrypt - messages. This can be any length, with any characters in it. It is case - sensitive, which means that it does know the difference between capital - letters and lower-case. Now your key is generated. It is recommend you - surf the Internet, read your email, or write a letter in a word - processor while your key is generated. - </para> - <para> - Once this is completed, you'll be dropped back to the command line. - Now you can view your key information by typing <command>gpg - --list-keys</command>. You should see something similar to this: - <example id="gpg-list-keys"> - <title>GPG Listing Keys</title> - <para> - /home/bob/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 bob <bob@bob.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - </para> - </example> - You'll now need to upload your public key to a keyserver, so that your - friends can use your key. You'll need to know the ID of your key, which - is after the 1024D on the line beginning with pub. For this example, it - is 32j38dk2. You now type in <command>gpg --send-keys --keyserver - wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2. - You will be prompted to type in your password <!-- verify that you need to - enter your password here --> and your key will be uploaded for your - friends to download. - <note id="why-keyserver"> - <title>Why Use a Keyserver?</title> - <para> - Keyservers store your public keys for you so that your friends can - decrypt your messages. If you choose not to use a keyserver, you - can manually send your friends your public key. It is much easier - though to upload to a keyserver and then let your friends download - your public key on their own wish. <!-- Bad wording --> - </para> - </note> - <note id="pub-priv"> - <title>Public Key? Private Key? Whats the difference?</title> - <para> - GPG uses two types of keys: public and private. The private should - be given out to no one, ever. Your private key allows your mail to - be signed and encrypted and decrypted by anyone who has it. The - public key is what you give your friends so that they can decrypt - your mails. - </para> - </note> - </para> - </sect2> - <sect2 id="encrypt-getting-key"> - <title>Retrieving a Friends Key</title> - <para> - To encrypt a message to your friends, you'll need to use their public - key in combination with your private key. - <application>Evolution</application> does that transparently, but you - still need to get their key off a keyserver. To do that, type: - <command> - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - </command>. You will need to type in your password, and then their ID - will automatically be added to your keyring. - </para> - </sect2> - - <sect2 id="encrypt-evo-integ"> - <title>Setting up Evolution's Encryption</title> - <para> - You'll need to open - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> - Once there, select the account you'd like to associate the key to and click - the <guibutton>Edit</guibutton> button. In the - <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty - Good Privacy</guilabel>. Enter your key ID and click - <guibutton>OK</guibutton>. Your key is now integrated into your identity - in <application>Evolution</application>. - </para> - </sect2> - <sect2 id="encrypt-sending"> - <title>Sending Encrypted Messages</title> - <para> - You can either sign or encrypt a message. When you sign a message, you verify - that you were the one who sent it, and that no one is forging your - identity. Encrypting a message makes it impossible for someone with - prying eyes to view it while it's in transmission. - </para> - </sect2> - - <sect2 id="sign-msg"> - <title>Signing a Message</title> - <para> - To sign a message, you simply click - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Sign</guimenuitem> - </menuchoice> - . You will be prompted for your PGP password. Once you enter it, - click <guibutton>OK</guibutton> and your message will be signed. - </para> - </sect2> - - <sect2 id="encrypt-msg"> - <title>Encrypting a Message</title> - <para> - Encrypting a message is very similar to signing a message. You simply - click the menu item - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Encrypt</guimenuitem> - </menuchoice> - </para> - </sect2> - <sect2 id="unencrypting"> - <title>Unencrypting a Recieved Message</title> - <para> - Sometimes, a friend will send you a message which is encrypted. In order - for you to read it, you need to unencrypt it. - </para> - <para> - When you view the encrypted message, <application>Evolution</application> - will prompt you for your PGP password. You type in your PGP password and - the message is then decrypted. - </para> - </sect2> -</sect1> -</chapter> |