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-<!--
-<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-
-<chapter id="usage-calendar">
- <title>The Evolution Calendar</title>
- <para>
- To begin using the calendar, select
- <guibutton>Calendar</guibutton> from the <interface>shortcut
- bar</interface>. By default, the calendar starts showing today's
- schedule on a grey and white ruled background. At the upper
- right, there's a monthly calendar you can use to switch days.
- Below that, there's a <guilabel>TaskPad</guilabel>, where you can
- keep a sort of glorified to-do list that's not linked to your
- calendar. The calendar's daily view is shown in <xref
- linkend="usage-calendar-fig">.
-
- <!-- ============== Figure ============================= -->
- <figure id="usage-calendar-fig">
- <title>Evolution Calendar View</title>
- <screenshot>
- <screeninfo>Evolution Contact Manager Window</screeninfo>
- <graphic fileref="fig/calendar" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
- <!-- ============== End of Figure ============================= -->
-
- </para>
- <sect1 id ="usage-calendar-view">
- <title>Ways of Looking at your Calendar</title>
-
- <para>
- You can view your calendar by the day, by the week, by the
- month, or by the year; press the calendar-shaped buttons on the
- right side of the toolbar to switch between views.
- </para>
- <para>
- To view yesterday's appointments, &mdash;last week's, if you're in
- the weekly view, and last month's for the monthly view&mdash; click
- the <guibutton>Prev</guibutton> button. For tomorrow, next week,
- or next month, click <guibutton>Next</guibutton>, and of course,
- click <guibutton>Today</guibutton> for today.
- </para>
- <para>
- To visit a specific date's calendar entries, click
- <guibutton>Go To</guibutton> and select the date in the dialog
- box that appears.
- </para>
-
-
-<!-- ############### FIXME FIXME FIXME ############
-Feature not yet implemented, and may not be implemented due to
-lack of time, resources, and interest.
- <para>
- In addition, <application>Evolution</application> supports
- Hebrew, Muslim, and other calendar formats. To switch to a
- different calendar format, choose
- <guimenuitem>GUIMENUITEM</guimenuitem> from the
- <guimenu>GUIMENU</guimenu>.
- </para>
-################ END FIXME AREA ################## -->
-
- </sect1>
- <sect1 id="usage-calendar-apts">
- <title>Scheduling With the Evolution Calendar</title>
- <para>
- The <application>Evolution</application> calendar allows you to
- schedule events for yourself or a group of people. It can
- handle events that repeat, event lengths from ten minutes to
- multiple days, and events that have a date but no specific
- time. Of course, you can also set event reminders and alarms
- so that you don't forget about everything you've just put into
- your calendar. From office or family to office
- <emphasis>and</emphasis> family,
- <application>Evolution</application> can handle the schedule.
- </para>
- <sect2 id="usage-calendar-apts-basic">
- <title>Creating events</title>
- <para>
- To create a new calendar event, select
- <menuchoice>
- <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Appointment</guimenuitem>
- </menuchoice>
- or click the <guibutton>New</guibutton> button on the left end
- of the toolbar. The <interface>New Appointment</interface>
- dialog will pop up with the usual menu bar, tool bar, and
- window full of choices for you.
- </para>
- <tip id="new-appointment-shortcut">
- <title>Shortcut</title>
- <para>
- If you don't need to enter more information than the date
- and time of the appointment, you just click in any blank
- space in the calendar and start typing. You can enter other
- information later with the appointment editor.
- </para>
- </tip>
-
- <para>
- Your event must have a starting and ending date &mdash; by
- default, today &mdash; but you can choose whether to give it
- starting and ending times or to mark it as an <guilabel>All
- day event</guilabel>. An <guilabel>All day event</guilabel>
- appears at the top of a day's event list rather than inside
- it. That makes it easy to have events that overlap and fit
- inside each other. For example, a conference might be an all
- day event, and the meetings at the conference would be timed
- events. Of course, events with specific starting and ending
- times can also overlap. When they do they're displayed as
- multiple columns in the day view of the calendar.
- </para>
- <note>
- <title>Doing Two Things At Once</title>
- <para>
- If you create calendar events that overlap,
- <application>Evolution</application> will display them side
- by side in your calendar. However,
- <application>Evolution</application> cannot help you do
- multiple things at once.
- </para>
- </note>
- <para>
- You can have as many as four different
- <guilabel>Alarms</guilabel>, any time prior to the event
- you've scheduled. You can have one alarm of each type:
- <variablelist>
- <varlistentry>
- <term><guilabel>Display</guilabel></term>
- <listitem>
- <para>
- A window will pop up on your screen to remind you of
- your event.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Audio</guilabel></term>
- <listitem>
- <para>
- Choose this to have your computer deliver a sound
- alarm.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Program</guilabel></term>
- <listitem>
- <para>
- Select this if you would like some additional application
- to run as a reminder. You can enter its name in the
- text field, or find it with the
- <guibutton>Browse</guibutton> button.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Mail</guilabel></term>
- <listitem>
- <para>
- <application>Evolution</application> will send an
- email reminder to the address you enter into the text
- field.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
-
- </para>
- <para>
- <guilabel>Classification</guilabel> is a little more
- complicated, and only applies to calendars on a
- network. <guilabel>Public</guilabel> is the default category,
- and a public event can be viewed by anyone on the calendar
- sharing network. <guilabel>Private</guilabel> denotes one
- level of security, and <guilabel>Confidential</guilabel> a
- higher level. <!-- FIXME --> Exact determinations and implementations of
- this feature have yet to be determined. <!-- FIXME -->
- </para>
- <para>
- The <guilabel>Recurrence</guilabel> tab lets you describe
- repetition in events ranging from once every day up to once
- every 100 years. You can then choose a time when repetition
- will stop, and, under <guilabel>Exceptions</guilabel>, pick
- individual days when the event will <emphasis>not</emphasis>
- recur.
- </para>
-
- <para>
- Once you're done with all those settings, click on the disk
- icon in the toolbar. That will save the event and close the
- event editor window. If you want, you can alter an event
- summary in the calendar view by clicking on it and typing. You
- can change other settings by right-clicking on the event in
- the and then choosing <guimenuitem>Edit this Appointment</guimenuitem>.
- </para>
- </sect2>
-
-<!-- ############UNIMPLEMENTED FEATURES ###################
-
- <sect2 id="usage-calendar-apts-group">
- <title>Appointments for Groups</title>
- <para>
- If you have your calendar set up to work with other
- calendars over a network, you can see when others are
- available to meet with you.
- </para>
- <note>
- <title>Unimplemented Feature</title>
- <para>This feature is not yet implemented.</para>
- </note>
-
- <para>
- In addition, you can use <application>Evolution</application>
- to mark a meeting request on another person's calendar. To do
- it, click <guibutton>New</guibutton> in the calendar toolbar,
- or select <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
- up the <interface>new event</interface> window. Then describe
- the event as you would any other. Before you click
- <guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
- <application>Evolution</application> will automatically send
- email to each person on the request list, notifying of the
- time and date of the meeting you have requested with them. In
- addition, it will mark the event on your calendar and on
- theirs as tentative, rather than a confirmed, event.
- </para>
- <para>
- To mark a tentative event as confirmed, click once on the
- event in the <interface>calendar view</interface> to select
- it, and then choose <guimenuitem>Event
- Properties</guimenuitem> from the <guimenu>Settings</guimenu>
- menu. In the <interface>Event Properties</interface> dialog
- window, click the "tentative" button to De-select the
- event.
- </para>
- </sect2>
-
-
- <sect2 id="usage-calendar-apts-privs">
- <title>Scheduling privileges</title>
- <para>
- There are several levels of scheduling privileges. You
- can set whether people can see your calendar, whether they
- can request meetings or appointments, and whether they can
- create appointments. This section may have to be deleted,
- because I don't know if we are going to support privileges
- at all.
- </para>
- </sect2>
- ########## END UNIMPLEMENTED FEATURESET ############ -->
-
- </sect1>
-
- <sect1 id="usage-calendar-todo">
- <title>The Task Pad</title>
- <para>
- The Task Pad, located in the lower right corner of the
- calendar, lets you keep a list of tasks separate from your
- calendar events. Tasks are colored and sorted by priority and
- due-date (see <xref linkend="config-prefs"> for more
- information), and are included with calendar data during
- synchronization with a hand-held device.
- </para>
- <para>
- To record a new task, click the <guibutton>Add</guibutton>
- button below the list. <application>Evolution</application>
- will pop up a small window with five items in it:
-
- <variablelist>
- <varlistentry>
- <term> <guilabel>Summary:</guilabel></term>
- <listitem>
- <para>
- The description you enter here will appear in the To Do
- list itself.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guilabel>Due Date:</guilabel></term>
- <listitem>
- <para>
- Decide when this item is
- due. You can either type in a date and time, or select one from
- the <guibutton>Calendar</guibutton> and time drop-down menus.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Priority:</guilabel></term>
- <listitem>
- <para>
- Select a level of importance from 1 (most important) to 9
- (least important).
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term> <guilabel>Item Comments:</guilabel></term>
- <listitem>
- <para>
- If you wish, you can keep a more detailed description of
- the item here.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- <para>
- Once you've added a task to your to-do list, its summary
- appears in the <guilabel>Summary</guilabel> section of the
- calendar window. To view or edit a detailed description of an
- item, double-click on it, or select it and click
- <guibutton>Edit</guibutton>. You can delete items by selecting
- them and clicking on the <guibutton>Delete</guibutton> button.
- </para>
- </sect1>
-
- <sect1 id="usage-calendar-multiple">
- <title>Multiple Calendars</title>
- <para>
- <application>Evolution</application> permits you to have and
- maintain multiple calendars. This is useful if you maintain
- schedules for other people, if you are responsible for resource
- or room allocation, or if you have multiple personalities.
- </para>
-
- <example>
- <title>Keeping Multiple Calendars</title>
- <para>
- Keelyn. the office manager for a small company, has one
- calendar for her own schedule. On the local network, she
- maintains one for the conference room, so people know when
- they can schedule meetings. Next to that, she maintains a
- calendar that reflects when consultants are going to be on
- site, and another that keeps track of when the Red Sox are
- playing.
- </para>
- </example>
- <para>
- To create a new calendar, select
- <menuchoice>
- <guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
- <guimenuitem>Calendar</guimenuitem>
- </menuchoice>.
- You can place the calendar in any calendar folder and access it
- from the folder view. Alarms, configuration, and display for
- each calendar are separate from each other.
- </para>
-
- </sect1>
-</chapter>
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