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-<!--
-<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-
-<chapter id="usage-contact">
- <title>The Evolution Contact Manager</title>
- <abstract>
- <para>
- The <application>Evolution</application> contact manager can
- handle all of the functions of an address book, phone book, or
- Rolodex. Of course, it's a lot easier to update
- <application>Evolution</application> than it is to change an
- actual paper book. <application>Evolution</application> also
- allows easy synchronization with hand-held and remote devices.
- Since <application>Evolution</application> supports most major
- network protocols, including <glossterm>LDAP</glossterm>, it can
- fit into almost any existing network.
- </para>
- <para>
- Another advantage of the <application>Evolution</application>
- address book is its integration with the rest of the
- application. That means that when you look for someone's
- address, you can also see a history of appointments with that
- person. Or, you can get an e-mail with contact information in
- it and create a new address card on the spot. In addition,
- searches and folders and all work in the same way they do in the
- other components, so you don't have to learn another system for
- similar tasks.
- </para>
- <para>
- This chapter will cover using the
- <application>Evolution</application> contact manager to organize
- any amount of contact information, share addresses over a
- network, and several ways to save time with everyday tasks. To
- learn about configuring the contact manager, see <xref
- linkend="config-prefs-contact">.
- </para>
- </abstract>
- <sect1 id="usage-contact-basic">
- <title>Getting Started With the Contact Manager</title>
-
- <para>
- To open up your address book, click on
- <guibutton>Contacts</guibutton> in the shortcut bar. The
- contact manager is illustrated in <xref
- linkend="usage-contact-fig">. By default, the contact manager
- shows all your cards in alphabetical order, in a
- <glossterm>minicard</glossterm> format. You can select other
- views from the <guimenu>View</guimenu> menu, and adjust the
- width of the colums by clicking and dragging the grey column
- dividers.
- </para>
-
-
- <figure id="usage-contact-fig">
- <title>Evolution Contact Manager</title>
- <screenshot>
- <screeninfo>Evolution Contact Manager Window</screeninfo>
- <graphic fileref="fig/contact" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
-
- <para>
- The toolbar for the address book is quite simple:
- <itemizedlist>
- <listitem><para>
- Press <guibutton>New</guibutton> for a new contact.
- </para></listitem>
-
- <listitem><para>
- <guibutton>Find</guibutton> brings up an in-depth search window.
- </para></listitem>
-
- <listitem><para>
- Press <guibutton>Print</guibutton> to print one or more cards.
- </para></listitem>
- <listitem><para>
- <guibutton>Delete</guibutton> deletes a selected card.
- </para></listitem>
- </itemizedlist>
- </para>
- <para>
- The last feature is <guilabel>Quick Search</guilabel>; to use
- it, just type in the name of the person you're looking for and
- hit <keycap>Enter</keycap>.
- <application>Evolution</application> will search through all
- the cards to find one that matches.
- </para>
- <para>
- If there are no matches, the card display will be blank. To
- display <emphasis>all</emphasis> of your contacts, you can
- leave the <guilabel>Quick Search</guilabel> field blank, and
- press enter.
- </para>
- <para>
- The rest of the contact manager is taken up by the display of
- your cards. You can view it as a table or as a list of
- cards&mdash; switch between them in the <guimenu>View</guimenu>
- menu &mdash; and move through them alphabetically alphanumeric
- buttons and the scrollbar at the right of the window.
- </para>
- </sect1>
- <sect1 id="usage-contact-cards">
- <title>Destroy, Create, or Change Cards</title>
-
- <para>
- To delete a card, click on it once to select it, then press the
- <guibutton>Delete Card</guibutton> button. If you have
- multiple cards selected, you'll delete mutliple cards.
- </para>
- <para>
- Adding or changing cards is slightly more complicated. Any
- time you add information to the contact manager, whether it's
- an old card you're editing or a new card you're just adding to
- your address book, you'll use the contact editor. To change a
- card that already exists, just double click it to open the
- contact editor window with all the current information already
- filled in. If you want to create a new one, clicking the
- <guibutton>New Card</guibutton> button will open up that same
- window, but with empty fields instead of full ones. Either
- way, it's the same tool for quite similar tasks, and you'll
- find that it's pretty flexible and can store quite a lot more
- than you'd think would fit onto a file card.
- </para>
-
- <para>
- The contact editor window has two tabs,
- <guilabel>General</guilabel>, for basic contact information,
- and <guilabel>Details</guilabel>, for a more specific
- description of the person. In addition, it contains a full
- menu bar, which is still evolving rapidly. <!-- FIXME -->
- </para>
-
- <figure id="usage-contact-editor-fig">
- <title>Evolution Contact Editor</title>
- <screenshot>
- <screeninfo>Evolution Contact Editor</screeninfo>
- <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
-
- <para> The <guilabel>General</guilabel> tab contains no less
- than seven sections, each with an icon: a face, for name and
- company; a telephone for phone numbers; an envelope for email
- address; a house for postal address; a file folder for
- contacts, and a briefcase for categories. You can guess what
- sort of information belongs in fields like <guilabel>Job
- Title</guilabel> and <guilabel>Web page address</guilabel>,
- but there are several parts of the window that are a little
- more interesting.
- </para>
- <para>
- The <guilabel>Categories</guilabel> feature is discussed in
- <xref linkend="usage-contact-organize">, but the remaining
- features are described here:
- <variablelist>
- <varlistentry>
- <term>Full Name</term>
- <listitem>
- <para>
- The <guilabel>Full Name</guilabel> field has two
- major features:
- <itemizedlist>
- <listitem>
- <para>
- You can enter a name into the <guibutton>Full
- Name</guibutton> field, but you can also click the
- <guibutton>Full Name</guibutton> button to bring
- up a small dialog box with a few text boxes
- <variablelist>
- <varlistentry>
- <term><guilabel>Title: </guilabel></term>
- <listitem> <para>
- Enter an honorific or select one from the menu.
- </para></listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>First: </guilabel></term>
- <listitem> <para>
- The person's first, or given, name.
- </para></listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Middle: </guilabel></term>
- <listitem> <para>
- The middle name or initial, if any, goes here.
- </para></listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Last: </guilabel></term>
- <listitem> <para>
- The last name (surname) belongs here.
- </para></listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Suffix: </guilabel></term>
- <listitem> <para>
- Suffixes such as "Jr." or "III" can go here.
- </para></listitem>
- </varlistentry>
- </variablelist>
- </para>
- </listitem>
- <listitem>
- <para>
- The <guilabel>Full Name</guilabel> field also
- interacts with the <guilabel>File As</guilabel>
- box to help you organize your contacts.
- </para>
- <para>
- To see how it works, type a name in the
- <guilabel>Full Name</guilabel> field:
- <userinput>Eva Lucianne Tester</userinput>.
- You'll notice that the <guilabel>File
- As</guilabel> field also fills up, but in reverse:
- <computeroutput>Tester, Lucianne</computeroutput>.
- You can pick <computeroutput>Eva
- Tester</computeroutput> from the drop-down, or
- type in your own, such as <userinput>Lucianne
- Tester, Eva</userinput>.
- </para>
- <tip>
- <title>Filing Suggestion</title>
- <para>
- Don't enter something entirely different from
- the actual name, since you might forget that
- you've filed Eva's information under "F" for
- "Fictitious Helix Code Employees"
- </para>
- </tip>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Multiple Values for Fields</term>
- <listitem>
- <para>
- If you click on the small arrow buttons next to the
- <guilabel>Primary Email</guilabel> field, you can also
- choose <guilabel>Email 2</guilabel> and
- <guilabel>Email 3</guilabel>. Although the contact
- editor will only display one of those at any given
- time, <application>Evolution</application> will
- remember them all. The arrow buttons next to the
- telephone and postal address fields work in the same
- way.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
-<!--- ############# This section isn't implemented yet either:
- <sect2>
- <title></title>
- <para>
- <tip>
- <title>Contact Shortcuts</title>
- <para>
- You can add cards from within an email message or calendar
- appointment. While looking at an email, right-click on
- any email address or message, and choose
- <guimenuitem>Create Card for this Address</guimenuitem> or
- <guimenuitem>Create Card for this Sender</guimenuitem>
- from the menu. While looking at a calendar appointment,
- right-click any email address, and choose
- <guimenuitem>Create Card for this Address</guimenuitem>.
- (NOTE that feature may change! unimplemented!)
- </para>
- </tip>
- </para>
- <para>
- You can move cards around just as you would move email
- messages: dragging and dropping works, as does right-clicking
- and choosing <guimenuitem>Move</guimenuitem> from the menu
- that appears.
- </para>
- </sect2>
-############### SHORTCUT SECTION COMMENTED OUT FOR NOW -->
-
- </sect1>
-
- <sect1 id="usage-contact-organize">
- <title>Organizing your Contact Manager</title>
- <para>
- Organizing your contact manager is a lot like organizing your
- mail. You can have folders and searches the same way you can
- with mail, but the contact manager does not allow vFolders. It
- does, however, allow each card to fall under several
- categories, and allow you to create your own categories.
- Categories are discussed <xref
- linkend="usage-contact-organize-group-category">.
- </para>
-
-<!--
- <para>
- Another useful UNIMPLEMENTED
- <application>Evolution</application> feature is its ability to
- recognize when people live or work together. If several people
- in your contact manager share an address, and you change the
- address for one of them, <application>Evolution</application>
- will ask you if you wish to change the address for all of them,
- or just for one.
- </para>
--->
-
- <sect2 id="usage-contact-organize-group">
- <title>Groups of contacts</title>
- <para>
- <application>Evolution</application> offers two ways for you
- to organize your cards. The first way is to use folders;
- this works the same way that mail folders do. For more
- flexibility, you can also mark contacts as members of
- different categories.
- </para>
-
- <sect3 id="usage-contact-organize-group-folder">
- <title>Grouping with Folders</title>
- <para>
- The simplest way to group address cards is to use folders.
- By default, cards start in the
- <guilabel>Contacts</guilabel> folder. If you've read <xref
- linkend="usage-mainwindow"> then you already know that you
- can create a new folder by selecting
- <menuchoice>
- <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Folder</guimenuitem>
- </menuchoice>
- and that you can put new folders anywhere you like. Note
- that each card must be in one and only one folder, unless
- you want to have duplicate cards.
- </para>
- <para>
- To put a card into a folder, just drag it there from the
- folder view. Remember that contact cards can only go in
- contact folders, just like mail can only go in mail folders,
- and calendars in calendar folders.
- </para>
- </sect3>
-
- <sect3 id="usage-contact-organize-group-category">
- <title>Grouping with Categories</title>
- <para>
- The other way to group cards is to mark them as belonging
- to different categories. The difference between folders
- and categories is that folders contain cards, but category
- membership is a property of each card. That means that you
- can mark a card as being in several categories or no
- category at all. For example, I put my friend Matthew's
- card in the "Business" category, because he works with me,
- the "Friends" category, because he's also my friend, and
- the "Frequent" category, because I call him all the time
- and can never remember his phone number.
- </para>
- <para>
- To mark a card as belonging to a category, click the
- <guibutton>Categories</guibutton> button at the lower
- right. From the dialog box that appears, you can check as
- many or as few categories as you like.
- </para>
- <para>
- Then, you can refer to all the cards in that category by:
- FEATURE NOT IMPLEMENTED... FIXME
- </para>
- <para>
- If the master list of categories doesn't suit you, you can
- add your own. Just enter the new category's name in the
- text box, then click <guibutton>Categories</guibutton> and
- choose <guilabel>Add to Master List</guilabel> in the
- window that appears.
- </para>
-
- <tip id="usage-contact-categories-multiple">
- <title>Another way to use Categories</title>
- <para>
- You can categorize contacts by typing the category
- names into the <guilabel>Categories</guilabel>
- field. You can also create new categories that way:
- just type in a category name, and it counts as a
- category.
- </para>
- </tip>
- </sect3>
- </sect2>
- </sect1>
-
- <sect1 id="usage-contact-sharing">
- <title>Sharing your Cards (and keeping them to yourself)</title>
- <para>
- Cards can be shared over a network. This is the sort of
- feature you'll want to use if your company has a list of
- vendors and clients that needs constant updating. If you
- also share your calendars, people can avoid duplicating
- work and keep up to date on developments within their
- workgroup or across the entire company.
- </para>
-
- <example id="usage-contact-sharing-ex">
- <title>Sharing Address Cards and Calendar Data</title>
- <para>
- Ray wants to schedule a meeting with Company X, so he
- checks the network for the Company X address card so he
- knows whom to call there. Since his company also shares
- calendars, he then learns that his co-worker Deanna has
- already scheduled a meeting with Company X next Thursday.
- He can either go to the meeting himself or ask Deanna to
- discuss his concerns for him. Either way, he avoids
- scheduling an extra meeting with Company X.
- </para>
- </example>
- <para>
- Of course, you don't want to share all of your cards&mdash; why
- overload the network with a list of babysitters, or tell
- everyone in the office you're talking to new job prospects?
- <application>Evolution</application> lets you decide which
- folders you want to make accessible to others.
- </para>
- <para>
- To begin sharing a folder of address cards, wait until
- <application>Evolution</application> supports this
- feature. <!-- FIXME -->
- </para>
- </sect1>
-
- <sect1 id="usage-contact-automate">
- <title>Contact Manager Tools</title>
- <para>
- The contact manager works with
- <application>Evolution</application> mail and the calendar to
- help you add new address cards quickly. However, it can also
- manage mailing lists. There are more tools planned, and when
- they arrive, <!-- FIXME --> they will be described in this
- section.
- </para>
-
- <sect2 id="contact-automation-basic">
- <title>Send me a Card: Adding New Cards Quickly</title>
- <para>
- As noted before, when you get information about a person in
- the mail or in a calendar entry, you can add it to an address
- card. To do so, right click on any email address or email
- message, and select <guimenuitem>Add Address
- Card</guimenuitem> from the menu that appears. Of course,
- <application> Evolution</application> also adds cards from a
- hand-held device during HotSync operation. For more
- information about that, see <xref linkend="usage-sync">.
- </para>
- </sect2>
-
- <sect2 id="contact-automation-lists">
- <title>Managing a Mailing list</title>
- <para>
- You already know that when you are writing an email, you can
- address it to one or more people, and that
- <application>Evolution</application> will fill in addresses
- from your contact manager's address cards if you let it. In
- addition to that, you can send email to everyone in a
- particular group.
- </para>
- <!-- FIXME this feature not yet implemented -->
- <para>
- Future versions of <application>Evolution</application> will
- allow you to you export a group of cards to a spreadsheet,
- database, or word processor so you can print address labels
- or prepare large postal mailings.
- </para>
- </sect2>
-<!--
- <sect2 id="usage-contact-automation-extra">
- <title>Map It!</title>
- <para>
- Need a map or directions? Click
- <guibutton>MapIt</guibutton> from within the contact
- manager, and <application>Evolution</application> will
- map the address for you online.
- </para>
- </sect2>
--->
-
- </sect1>
- <sect1 id="usage-contact-menubar">
- <title>Contact Manager Menubar Reference</title>
- <para>
- </para>
- </sect1>
-</chapter>
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