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-<chapter id="usage-mail">
- <title>Using Evolution for Email</title>
- <abstract>
- <title> A Guide to the Evolution Mailer</title>
- <para>
- <application>Evolution</application> email is like other email
- programs in all the ways that matter:
- <itemizedlist>
- <listitem>
- <para>
- It can sort and organize your mail in a wide variety of ways with
- folders, searches, and filters.
- </para>
- </listitem>
- <listitem>
- <para>
- It can send and receive mail in HTML or as plain text, and
- makes it easy to send and recieve multiple file attachments.
- </para>
- </listitem>
- <listitem>
- <para>
- It supports multiple mail sources, including <glossterm
- linkend="imap">IMAP</glossterm>, <glossterm
- linkend="pop">POP3</glossterm>, local
- <systemitem><filename>mbox</filename></systemitem> and
- <systemitem><filename>mh</filename></systemitem> files, and
- even NNTP messages (newsgroups), which aren't technically
- email.
- </para>
- </listitem>
- <listitem>
- <para>
- Lets you enhance your security with encryption.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para>
- However, <application>Evolution</application> has some important
- differences. First, it's built to handle very large amounts of
- mail without slowing down or crashing. Both the <link
- linkend="usage-mail-organize-filters">filtering</link> and <link
- linkend="usage-mail-organize-search">searching</link> functions
- were built for speed and efficiency on gargantuan volumes of
- mail. There's also the <application>Evolution</application>
- <link linkend="usage-mail-organize-vFolders">Virtual
- Folder</link>, an advanced organizational feature not found in
- mainstream mail clients. If you get a lot of mail, or if you keep
- every message you get in case you need to refer to it later,
- you'll find this feature especially useful.
- </para>
- </abstract>
-
- <sect1 id="usage-mail-getnsend-read">
- <title>Reading Mail</title>
- <para>
- You can start reading email by clicking
- <guibutton>Inbox</guibutton> in the shortcut bar. The first
- time you use <application>Evolution</application>, it will
- start with the <interface>Inbox</interface> open and show you a
- message from Ximian welcoming you to the application.
- </para>
-
- <para>
- Your <application>Evolution</application>
- <guilabel>Inbox</guilabel> will look something like the one in
- <xref linkend="usage-mail-intro-fig">.
- If you find the <interface>view pane</interface> too small, you can resize
- the pane, enlarge the whole window, or double-click on the
- message in the <interface>message list</interface> to have it
- open in a new window. To change the sizes of a pane, just click
- and hold on the divider between the two panes. Then you can drag
- up and down to select the size of the panes. Just like with
- folders, you can right-click on messages in the message list and
- get a menu of possible actions.
- </para>
-
- <!-- ==============Figure=================================== -->
-
- <figure id="usage-mail-intro-fig">
- <title>Evolution Mail</title>
- <screenshot>
- <screeninfo>Inbox</screeninfo>
- <graphic fileref="fig/mail-inbox.png" format="png" srccredit="Kevin Breit">
- </graphic>
- </screenshot>
- </figure>
-<!-- ==============End of Figure============================== -->
-
- <para>
- <inlinegraphic fileref="fig/full-1.png" format="png"></inlinegraphic>
- <guilabel>Email Viewer</guilabel>
- </para>
-
- <para>
- This is where your email is displayed.
- </para>
-
- <para>
- <inlinegraphic fileref="fig/full-2.png" format="png"></inlinegraphic>
- <guilabel>Email List</guilabel>
- </para>
-
- <para>
- The <guilabel>Email List</guilabel> displays all the emails that you
- have. This includes all your read, unread, and email that is flagged
- to be deleted.
- </para>
-
- <para>
- Most of the mail-related actions you'll want to perform are
- listed in the <guimenu>Message</guimenu> menu in the menu
- bar. The most frequently used ones, like
- <guimenuitem>Reply</guimenuitem> and
- <guimenuitem>Forward</guimenuitem>, also appear as buttons in
- the toolbar. Almost all of them are also located in the
- right-click menu and as keyboard shortcuts, which tend to be
- faster once you get the hang of them. You can choose
- whichever way you like best; the idea is that the software
- should work the way you want, rather than making you work the
- way the it does.
-
- <tip id="view-headers">
- <title>Take a look at the headers</title>
- <para>
- To look at the entire source of your email message, including
- all the header information, select
- <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice>
- </para>
- </tip>
-
- </para>
-
- <sect2 id="usage-mail-listorder">
- <title>Sorting the message list</title>
- <para>
- <application>Evolution</application> helps you work by letting you sort
- your email. To sort by sender, subject, or date, click
- on the bars with those labels at the top of the message
- list. The direction of the arrow next to the label indicates
- the direction of the sort, and if you click again, you'll
- sort them in reverse order. For example, click once on
- <guilabel>Date</guilabel> to sort messages by date from
- oldest to newest. Click again, and
- <application>Evolution</application> sorts the list from
- newest to oldest. You can also right-click on the message
- header bars to get a set of sorting options, and add or
- remove columns from the message list. You can find detailed
- instructions on how to customize your message display
- columns in <xref linkend="usage-mail-organize-columns">.
- </para>
- <para>
- You can also choose a threaded message view. Select
- <menuchoice>
- <guimenu>View</guimenu>
- <guimenuitem>Threaded</guimenuitem>
- </menuchoice>
- to turn the threaded view on or off. When you select this option,
- <application>Evolution</application> groups the replies to a
- message with the original, so you can follow the thread of a
- conversation from one message to the next.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-delete">
- <title>Deleting Mail</title>
- <para>
- Once you've read your mail, you may want to get rid of
- it.
- To delete a message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click the message to select it
- </para>
- </listitem>
- <listitem>
- <para>
- Press delete button or right click and click on
- <guilabel>Delete</guilabel>.
- </para>
- <note>
- <title>Deleted but still here?</title>
- <para>
- When you do this, your message is marked to be deleted. Your
- email is not gone until you have expunged it.
- </para>
- </note>
- </listitem>
- <listitem>
- <para>
- Click
- <menuchoice>
- <guimenu>Actions</guimenu>
- <guimenuitem>Expunge</guimenuitem>
- </menuchoice>
- or press
- <keycombo action="simul">
- <keycap>Ctrl</keycap>
- <keycap>E</keycap>
- </keycombo>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <note>
- <title>Trash is Actually a Virtual Folder?</title>
- <para>
- Your trash bin is actually a Virtual Folder that searches for all mails that
- are queued to be deleted.
- </para>
- </note>
- </sect2>
- <sect2 id="usage-mail-getnsend-undelete">
- <title>Undeleting Messages</title>
- <para>
- To undelete a message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click a message marked for deletion to select it
- </para>
- </listitem>
- <listitem>
- <para>
- Click
- <menuchoice>
- <guimenu>Actions</guimenu>
- <guimenuitem>Undelete</guimenuitem>
- </menuchoice>
- </para>
- <note>
- <title>What does Undelete actually do?</title>
- <para>
- Undelete doesn't bring back messages that have been expunged.
- Undelete simply unmarks messages for expunging.
- </para>
- </note>
- </listitem>
- </orderedlist>
- </para>
- </sect2>
- </sect1>
-
- <sect1 id="usage-mail-getnsend-get">
- <title>Checking Mail</title>
- <para>
- Now that you've had a look around the <interface>Inbox</interface>, it's
- time to check for new mail. Click <guibutton>Get Mail</guibutton> in the
- toolbar to check your mail. If it's the first time you've done so, the
- <interface>mail setup assistance</interface> will ask you for the
- information it needs to check your email.
- </para>
- <para>
- The assistant will give you several dialog boxes where you configure:
- <itemizedlist>
- <listitem>
- <para>
- your personal information
- </para>
- </listitem>
- <listitem>
- <para>
- your outgoing email server information
- </para>
- </listitem>
- <listitem>
- <para>
- your mail account identity name
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para>
- To check your email, press the <guibutton>Check Mail</guibutton> button.
- If this is your first time checking mail, or you don't have
- <application>Evolution</application> setup to store your password, you'll
- be prompted for the password. Enter your password and your email will be
- downloaded.
- </para>
- <note id="badmailsettings">
- <title>Can't Check Mail?</title>
- <para>
- If you get an error message instead of mail, you probably need to check
- your network settings. To learn how to do that,
- have a look at <xref linkend="config-prefs-mail-network">, or
- ask your system administrator.
- </para>
- </note>
-
- <sect2 id="usage-mail-getnsend-get-news">
- <title>Using Evolution for News </title>
- <para>
- Newsgroups are so similar to email that there's no reason not
- to read them side by side. If you want to do that, add a
- news source to your configuration (see <xref
- linkend="config-prefs-network-news">). The news server will
- appear as a remote server, and will look quite similar to an
- IMAP folder. When you click <guibutton>Get Mail</guibutton>,
- <application>Evolution</application> will also check for news
- messages.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-get-attach">
- <title>Attachments and HTML Mail</title>
- <para>
- If someone sends you an <glossterm>attachment</glossterm>, a
- file attached to an email,
- <application>Evolution</application> will display the file
- at the bottom of the message to which it's attached. Text,
- HTML, and most images will be displayed within the message
- itself. For other files,
- <application>Evolution</application> will show an icon at
- the end of the message.
- </para>
- <para>
- To Save an Attachment to Disk:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open up the desired email
- </para>
- </listitem>
- <listitem>
- <para>
- Click on the down arrow at the bottom of the email for the desired
- attachment.
- </para>
- </listitem>
- <listitem>
- <para>
- Select <guibutton>Save to Disk</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose the directory and filename you wish.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>OK</guibutton>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <tip>
- <para>
- To automatically view an attachment inline, press the arrow button next
- to the attachment.
- </para>
- </tip>
- <para>
- To Open an Attachment in a Program:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open up the desired email
- </para>
- </listitem>
- <listitem>
- <para>
- Click the down arrow at the bottom of the email for the desired
- attachment.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>Open in Program</guibutton> where program is the
- program that is assigned to open that file type.
- </para>
- </listitem>
- </orderedlist>
- </para>
-
-
- <!-- Right-click on the icon to get a
- list of options which will vary depending on the type of
- attachment. You will have the option to display most files
- as part of the message, export them to a different
- application (images to Eye of GNOME, spreadsheets to
- Gnumeric, and so forth), or save them to disk.
- </para>
- -->
- <para>
- <application>Evolution</application> can also display
- HTML-formatted mail, complete with graphics. Graphics don't load
- automatically by default, becuase they can be large and take a long
- time to download. They can also be used by spammers to help track
- who reads their email. So having them not load automatically helps
- protect your privacy.
- <!-- I say the privacy thing because I saw an internal email which
- stated that gallop polls show people are concerned about online
- security and that we'd be best marketing Evolution as more secure -->
- </para>
- </sect2>
- </sect1>
-
- <sect1 id="usage-mail-getnsend-send">
- <title>Writing and Sending Mail</title>
- <para>
- You can start writing a new email message by selecting
- <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu> <guimenuitem>
- Mail Message</guimenuitem></menuchoice>, or by pressing the
- <guibutton>Compose</guibutton> button in the Inbox toolbar.
- When you do so, the <interface>New Message</interface> window
- will open, as shown in <xref
- linkend="usage-mail-newmsg-fig">.
- </para>
-
-<!-- ==============Figure=================================== -->
- <figure id="usage-mail-newmsg-fig">
- <title>New Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit">
- </graphic>
- </screenshot>
- </figure>
-<!-- ==============End of Figure=================================== -->
-
- <!-- Check the alignment of the following paragraph in the PS and
- HTML output: it's indented for no good reason
- Kevin Breit: I dont see a problem with the HTML.
- -->
- <para>
- Enter an address in the <guilabel>To:</guilabel> field. If you wish
- enter a subject in the <guilabel>Subject:</guilabel> and a message in
- the big empty box at the bottom of the window. Once you have revised
- your message, press <guibutton>Send</guibutton>.
- </para>
-
- <sect2 id="usage-mail-getnsend-send-delay">
- <title>Saving Messages for Later</title>
- <para>
- <application>Evolution</application> will send mail immediately unless you tell it to
- do otherwise by selecting <menuchoice>
- <guimenu>File</guimenu> <guimenuitem>Send
- Later</guimenuitem></menuchoice>. This will add your
- messages to the <guilabel>Outbox</guilabel> queue. Then,
- when you press <guibutton>Send</guibutton> in another
- message, or <guibutton>Get Mail</guibutton> in the main
- mail window, all your unsent messages will go out at once.
- You might want to use "Send Later" becuase it gives
- you a chance to change your mind about a message before you send it.
- </para>
- <para>
- To learn more about how you can specify message queue and
- filter behavior, see <xref linkend="config-prefs-mail">.
- </para>
-
- <para>
- You can also choose to save messages as drafts or as text
- files. Choose
- <menuchoice>
- <guimenu>File</guimenu>
- <guimenuitem>Save</guimenuitem>
- </menuchoice>
- or <guimenuitem>Save As</guimenuitem> to save your message
- as a text file. If you prefer to keep your message in a
- folder (the <guilabel>Drafts</guilabel> folder would be the
- obvious place), you can select <menuchoice>
- <guimenu>File</guimenu> <guimenuitem>Save In
- Folder</guimenuitem> </menuchoice>.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-compose">
- <title>Advanced Mail Composition</title>
- <para>
- <application>Evolution</application> is meant to not only handle large
- amounts of incoming mail, but helps you manage all the tasks of having
- an email account.
- In the next few sections, you'll see how
- <application>Evolution</application> handles additional features,
- including large recipient lists, attachments, and forwarding.
- </para>
- <sect3 id="usage-mail-getnsend-send-attach">
- <title>Attachments</title>
- <para>
- To attach a file to your email:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Push the attach button in the composer toolbar
- </para>
- </listitem>
- <listitem>
- <para>
- Select the file you want to attach
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>OK</guibutton>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- You can drag a file from your desktop into the composer window to
- attach it as well.
- </para>
- <para>
- To hide the display of files you've attached to the
- message, select <menuchoice>
- <guimenu>View</guimenu> <guimenuitem>Hide
- Attachments</guimenuitem> </menuchoice>; to show them
- again, choose <guimenuitem>Show Attachments</guimenuitem>.
- </para>
- <para>
- When you send the message, a copy of the attached file
- will go with it. Be aware that big attachments can take a
- long time to download.
- </para>
- <para>
- When receiving a message that has an attached image,
- <application>Evolution</application> gives you the choice
- whether to view it or not. You can choose to have it
- always shown, load images only if the sender is in your
- addressbook, or never load images.
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-to-types">
- <title>Types of Recipients</title>
- <para>
- <application>Evolution</application>, like most email
- programs recognizes three types of addressee: primary
- recipients, secondary recipients, and hidden ("blind")
- recipients.
- </para>
- <para>
- The simplest way to direct a message is to put the email
- address or addresses in the <guilabel>To:</guilabel>
- field, which denotes primary recipients. To send mail to
- more than one or two people, you can use the the
- <guilabel>Cc:</guilabel> field.
- </para>
- <para>
- Hearkening back to the dark ages when people used
- typewriters and there were no copy machines, "Cc" stands
- for "Carbon Copy." Use it whenever you want to share a
- message you've written to someone else.
- <example id="ex-mail-cc">
- <title>Using the Cc: field</title>
- <para>
- When Susan sends an email to a client, she puts her
- co-worker, Tim, in the in the
- <guilabel>Cc:</guilabel> field, so that he know
- what's going on. The client can see that Tim also
- received the message, and knows that he can talk to
- Tim about the message as well.
- </para>
- </example>
- </para>
- <para>
-
- <example id="ex-mail-bcc">
- <title>Using the Bcc: field</title>
- <para>
- Tim is sending an email announcement to all of his
- company's clients, some of whom are in competition
- with each other, and all of whom value their
- privacy. He needs to use the
- <guilabel>Bcc:</guilabel> field here. If he puts
- every address from his address book's "Clients"
- category into the <guilabel>To:</guilabel> or
- <guilabel>Cc:</guilabel> fields, he'll make the
- company's <emphasis>entire</emphasis> client list
- public. But putting his "Clients" addressbook
- into the Bcc: section, that will cause them to be hidden
- from the competition. It seems insignificant, but it can
- make a huge difference in some situations.
- </para>
- </example>
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-to">
- <title>Choosing Recipients Quickly</title>
- <para>
- If you have created address cards in the contact manager,
- you can also enter nicknames or other portions of address
- data, and <application>Evolution</application> will transparently
- complete
- the address for you. <!-- (INSERT description of UI for this
- feature, once it is decided upon). --> If you enter a name
- or nickname that can go with more than one card, Evolution
- will open a dialog box to ask you which person you meant.
- <!-- (NOT YET) Also, <application>Evolution</application>
- will add a domain to any unqualified addresses. By default,
- this is your domain, but you can choose which one mail
- preferences dialog. -->
- </para>
- <para>
- Alternately, you can click on the
- <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
- <guibutton>Bcc:</guibutton> buttons to get a list &mdash;
- potentially a very long one &mdash; of the email addresses
- in your contact manager. Select addresses and click on
- the arrows to move them into the appropriate address
- columns.
- </para>
- <para>
- For more information about using email together with the
- contact manager and the calendar, see <xref
- linkend="usage-contact-automate"> and <xref
- linkend="usage-calendar-apts">.
- </para>
- </sect3>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-reply">
- <title>Replying to Messages</title>
- <para>
- To reply to a message, press the
- <guibutton>Reply:</guibutton> button while it is selected,
- or choose <guimenuitem>Reply to Sender:</guimenuitem> from
- the message's right-click menu. That will open the
- <interface>message composer</interface>. The
- <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel>
- fields will already be filled, although you can alter them
- if you wish. In addition, the full text of the old message
- is inserted into the new message, either grey (for
- HTML display) or with the &gt; character before each line
- (in plain text mode), to indicate that it's part of the
- previous message. People often intersperse their message
- with the quoted material as shown in <xref
- linkend="usage-mail-getnsend-reply-fig">.
-
-<!-- note that this figure should have a reply message ready to send,
-with quoted materials and the relevant replies interspersed-->
-<!-- I want to wait for the formatting bugs to be fixed first -->
- <!-- ==============Figure=================================== -->
- <figure id="usage-mail-getnsend-reply-fig">
- <title>Reply Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
-<!-- ==============End of Figure=================================== -->
- </para>
- <para>
- If you're reading a message with several recipients, you may
- wish to use <guibutton>Reply to All</guibutton> instead of
- <guibutton>Reply</guibutton>. If there are large numbers
- of people in the <guilabel>Cc:</guilabel> or
- <guilabel>To:</guilabel> fields, this can save substantial
- amounts of time.
- <example>
- <title>Using the Reply to All feature</title>
- <para>
- Susan sends an email to a client and sends copies to Tim
- and to an internal company mailing list of co-workers.
- If Tim wants to make a comment for all of them to read,
- he uses <guibutton>Reply to All</guibutton>, but if he
- just wants to tell Susan that he agrees with her, he
- uses <guibutton>Reply</guibutton>. Note that his reply
- will not reach anyone that Susan put on her
- <guilabel>Bcc</guilabel> list, since that list is not
- shared with anyone.
- </para>
- </example>
- </para>
- <para>
- You may want to reply to a whole mailing list. For this, you would
- use the <guibutton>Reply to List</guibutton> instead of the standard
- <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>.
- <note>
- <title>What is a Mailing List?</title>
- <para>
- Mailing Lists are one of the most popular ways in which group
- collaboration on the Internet works. They allow people to send one
- message to one server. The server then knows who is subscribed to the
- mailing list, and sends a copy of your email to all the people on the
- list.
- For example, evolution-hackers@ximian.com allows the
- <application>Evolution</application> programmers to converse
- publically about their latest developments so that everyone can
- stay up to date.
- </para>
- <para>
- There are two different types of mailing lists. The first is a
- general submission list. That means that anyone can write to the
- list. The second is a managed list. The managed lists have
- someone running them. They can do as little as limit who
- subscribes to the list or as much as moderate which emails get on
- the list.
- </para>
- </note>
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-find">
- <title>Searching and Replacing with the Composer</title>
- <para>
- You maybe familiar with search and replace features,
- and if you come from a Linux or Unix background, you
- probably know what <guimenuitem>Find Regex</guimenuitem>
- does. If you aren't among the lucky who already know,
- here's a quick rundown of an important section of the
- <guimenu>Edit</guimenu> menu.
- </para>
- <para>
- <variablelist>
- <varlistentry>
- <term><guimenuitem>Find</guimenuitem></term>
- <listitem><para> Enter a word or phrase, and
- <application>Evolution</application> will find it
- in your message.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Find Regex</guimenuitem></term>
- <listitem>
- <para>
- Find a regex, also called a
- <glossterm linkend="regular-expression">regular
- expression</glossterm>, in your composer window.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Find Again</guimenuitem></term>
- <listitem><para>
- Select this item to repeat the last search you performed.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Replace</guimenuitem></term>
- <listitem><para>
- Find a word or phrase, and replace it with
- something else.
- </para></listitem>
- </varlistentry>
-
- </variablelist>
- </para>
-
- <para>
- For all of these menu items, you can choose whether or not
- to <guilabel>Search Backwards</guilabel> in the document
- from the point where your cursor is. For all but the
- regular expression search (which doesn't need it), you are
- offered a check box to determine whether the search is to
- be <guilabel>Case Sensitive</guilabel> when it determines
- a match.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-html">
- <title>Embellish your email with HTML</title>
- <para>
- Normally, you can't set text styles or insert pictures in
- emails, which is why you've probably seen people use far
- too many exclamation points for emphasis, or use
- <glossterm linkend="emoticon">emoticons</glossterm> to
- convey their feelings. However, most newer email programs
- can display images and text styles as well as basic
- alignment and paragraph formatting. They do this with
- <glossterm linkend="html">HTML</glossterm>, just like web
- pages do.
- </para>
- <note>
- <title>HTML Mail is not a Default Setting</title>
- <para>
- Some people do not have HTML-capable mail clients, or
- prefer not to receive HTML-enhanced mail because it is
- slower to download and display. <emphasis>Some</emphasis>
- people refer to HTML mail as "the root of all evil" and
- get very angry if you send them HTML mail, which is why
- <application>Evolution</application> sends plain text
- unless you explicitly ask for HTML. To send HTML mail,
- you will need to select <menuchoice>
- <guimenu>Format</guimenu> <guimenuitem>
- HTML</guimenuitem></menuchoice>. Alternately, you can set
- your default mail format preferences in the mail
- configuration dialog. See <xref
- linkend="config-prefs-mail-other"> for more information.
- </para>
- </note>
- <para>
- HTML formatting tools are located in the toolbar just above
- the space where you'll actually compose the message, and
- they also appear in the <guimenu>Insert</guimenu> and
- <guimenu>Format</guimenu> menus.
- </para>
- <para>
- The icons in the toolbar are explained in <glossterm
- linkend="tooltip">tool-tips</glossterm>, which appear when
- you hold your mouse over the buttons. The buttons fall
- into four categories:
- <variablelist>
- <varlistentry>
- <term>Headers and lists</term>
- <listitem>
- <para>
- At the left edge of the toolbar, you can choose
- <guilabel>Normal</guilabel> for a default text style
- or <guilabel>Header 1</guilabel> through
- <guilabel>Header 6</guilabel> for varying sizes of
- header from large (1) to tiny (6). Other styles
- include <guilabel>preformat</guilabel>, to use the HTML
- tag for preformatted blocks of text, and three types
- of <guilabel>List Item</guilabel> for the highly
- organized.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Text style</term>
- <listitem>
- <para>
- Use these buttons to determine the way your letters
- look. If you have text selected, the style will
- apply to the selected text. If you do not have text
- selected, the style will apply to whatever you type
- next. The buttons are:
- <itemizedlist mark="none">
- <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
- <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
- <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
- <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
- </itemizedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Alignment</term>
- <listitem>
- <para>
- Located next to the text style buttons, these three
- paragraph icons should be familiar to users of most
- word processing software. The leftmost button will
- make your text aligned to the left, the center
- button, centered, and the right hand button,
- aligned on the right side.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Indentation rules</term>
- <listitem>
- <para>
- The button with the arrow pointing left will reduce
- a paragraph's indentation, and the right arrow will
- increase its indentation.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Color Selection</term>
- <listitem>
- <para>
- At the far right is the color section tool. The
- colored box displays the current text color; to
- choose a new one, click the arrow button just to the
- right. If you have text selected, the color will
- apply to the selected text. If you do not have text
- selected, the color will apply to whatever you type
- next.
- </para>
- </listitem>
- </varlistentry>
-
-
- </variablelist>
- </para>
- <para>
- The <guimenu>Insert</guimenu> gives you three opinions which let you
- spruce up your email to make it more interesting:
- <variablelist>
- <varlistentry>
- <term><guimenuitem>Insert Link</guimenuitem></term>
- <listitem>
- <para>
- Lets you link some text to a website. Use this tool to put hyperlinks in your HTML
- messages. If you don't want special link text, you can just enter the address
- directly, and <application>Evolution</application>
- will recognize it as a link.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guimenuitem>Insert Image</guimenuitem></term>
- <listitem>
- <para>
- Lets you put an image alongside text.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guimenuitem>Insert Rule</guimenuitem></term>
- <listitem>
- <para>
- Inserts a horizontal line into the text to help divide two
- sections.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- To add a hyperlink to your HTML message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select the text you want to link from
- </para>
- </listitem>
- <listitem>
- <para>
- Right click on text and select
- <guimenuitem>Link</guimenuitem>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the address you wish to link to in the
- <guilabel>URL</guilabel> field.
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>OK</guibutton>.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- To add an image to your HTML message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click
- <menuchoice>
- <guimenu>Insert</guimenu>
- <guimenuitem>Image</guimenuitem>
- </menuchoice>
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>Browse</guibutton>
- </para>
- </listitem>
- <listitem>
- <para>
- Select the image you want
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>OK</guibutton>
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>Insert</guibutton>
- </para>
- </listitem>
- </orderedlist>
-
- </para>
- <note>
- <title>A Technical note on HTML Tags</title>
- <para>
- The composer is a <acronym>WYSIWYG</acronym>
- (What You See Is What You Get)
- editor for HTML. That means that if you enter HTML
- directly into the composer&mdash; say,
- <markup role="html">&lt;B&gt;Bold Text&lt;/B&gt</markup>, the
- the composer will assume you meant exactly that string
- of characters, and not "make this text bold," as an HTML
- composition tool or text editor would.
- </para>
- </note>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-fwd">
- <title>Forwarding Mail</title>
- <para>
- The post office forwards your mail for you when you change
- addresses, and you can forward a letter if it comes to you by mistake.
- The email <guilabel>Forward</guilabel> button
- works in much the same way. It's particularly useful if you
- have received a message and you think someone else would
- like to see it. You can forward a message as an attachment
- to a new message (this is the default) or
- you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
- portion of the message you are sending. Attachment
- forwarding is best if you want to send the full, unaltered
- message on to someone else. Inline forwarding is best if
- you want to send portions of a message, or if you have a
- large number of comments on different sections of the
- message you are forwarding. Remember to note from whom the
- message came, and where, if at all, you have removed or
- altered content.
- </para>
- <para>
- To forward a message you are reading, press
- <guibutton>Forward</guibutton> on the toolbar, or select
- <menuchoice> <guimenu>Message</guimenu>
- <guimenuitem>Forward</guimenuitem> </menuchoice>. If you
- prefer to forward the message <glossterm linkend="inline">inline</glossterm>
- instead of attached, select <menuchoice>
- <guimenu>Message</guimenu> <guimenuitem>Forward
- Inline</guimenuitem> </menuchoice> from the menu. Choose an
- addressee as you would when sending a new message; the
- subject will already be entered, but you can alter it.
- Enter your comments on the message in the
- <interface>composition frame</interface>, and press
- <guibutton>Send</guibutton>.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-ettiquette">
- <title>Seven Tips for Email Courtesy</title>
- <para>
-
- <itemizedlist>
-
- <listitem>
- <para>
- Don't send spam or forward chain mail. If you must,
- watch out for hoaxes and urban legends, and make sure
- the message doesn't have multiple layers of
- greater-than signs, (&gt;) indicating multiple layers
- of careless in-line forwarding.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Always begin and close with a salutation. Say "please"
- and "thank you," just like you do in real life. You
- can keep your pleasantries short, but be pleasant!
- </para>
- </listitem>
-
- <listitem>
- <para>
- ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
- message in capital letters. It hurts people's ears.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Check your spelling and use complete sentences.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send nasty emails (flames). If you get one,
- don't write back.
- </para>
- </listitem>
-
- <listitem>
- <para>
- When you reply or forward, include just enough of
- the previous message to provide context: not too
- much, not too little.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send <glossterm linkend="spam">spam</glossterm>.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para> Happy mailing! </para>
- </sect2>
- </sect1>
-
-
- <sect1 id="usage-mail-subscriptions">
- <title>Subscription Management</title>
- <para>
- <application>Evolution</application> lets you handle your
- IMAP and newsgroup subscriptions with the same tool: the
- subscriptions manager.
-
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click on the folder you wish to subscribe to in the
- <guilabel>Store</guilabel> section.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Subscribe</guibutton> to add it to the
- subscribed list.
- </para>
- </listitem>
- <listitem>
- <para>
- Close the window.
- </para>
- </listitem>
-
- </orderedlist>
- </para>
-
- </sect1>
-
-
-<sect1 id="encryption">
- <title>Encryption</title>
- <sect2 id="encryption-whatis">
- <title>What is Encryption?</title>
- <para>
- Encryption is an ancient method of changing readable text to unreadable
- text that dates back to Egyptian times. Encryption takes the statement
- "Evolution" and turns it into something which cannot be read without help
- through decryption.
- <example>
- <title>Encryption Example</title>
- <para>
- Kevin sends his friend Rachel and email and chooses to encrypt it.
- The email has the following contents:
- Hi Rachel.
- Go banana!
- Kevin
- He tells <application>Evolution</application> to encrypt the
- message. The computer encrypts the message which now looks like
- @#$23ui7yr87#@!48970fsd. When the information gets to Rachel,
- she'll decrypt the message and it'll show up in plain text for her
- to read.
- </para>
- </example>
- Encryption can be used in email in two ways: to verify that the sender is
- the real sender, and to hide the message while in transmission.
- <application>Evolution</application> has the capability to do both.
- </para>
- </sect2>
- <sect2 id="encryption-keygen">
- <title>Generating your PGP key</title>
- <para>
- First, you need to create a PGP key. To do this, you'll need GPG
- installed.
- </para>
- <tip>
- <title>GPG Versions</title>
- <para>
- This manual covers version 1.0.6 of GPG. If your version is different,
- this may not be entirely accurate. You may find out your version number
- by typing in: <command>gpg --version</command>.
- </para>
- </tip>
- <para>
- You can start by typing in: <command>gpg --gen-key</command> at the
- console. When you are asked about the algorythm to use, select 1. The next question asks you about key length.
- The longer the key, more stronger it is. However, the longer the key, the
- longer it takes to generate. This is your choice. However, 1024 bits
- (default) should be adequate. The next question asks you if you want your
- key to expire. Expiring keys make your key invalid after a certain amount
- of time, so old keys don't float around when they aren't used anymore. This is the same concept
- as a coupon at a supermarket. Next, you'll type in your real name, your
- email address, and a comment. You should not forge this information, as
- it is used later to verify who you are. Assuming that all your
- information is correct, press "O" to continue. GPG now asks you for a
- passphrase. This is a password which you will need to decrypt and encrypt
- messages. This can be any length, with any characters in it. It is case
- sensitive, which means that it does know the difference between capital
- letters and lower-case. Now your key is generated. It is recommend you
- surf the Internet, read your email, or write a letter in a word
- processor while your key is generated.
- </para>
- <para>
- Once this is completed, you'll be dropped back to the command line.
- Now you can view your key information by typing <command>gpg
- --list-keys</command>. You should see something similar to this:
- <example id="gpg-list-keys">
- <title>GPG Listing Keys</title>
- <para>
- /home/bob/.gnupg/pubring.gpg
- ----------------------------
- pub 1024D/32j38dk2 2001-06-20 bob &lt;bob@bob.com&gt;
- sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
- </para>
- </example>
- You'll now need to upload your public key to a keyserver, so that your
- friends can use your key. You'll need to know the ID of your key, which
- is after the 1024D on the line beginning with pub. For this example, it
- is 32j38dk2. You now type in <command>gpg --send-keys --keyserver
- wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2.
- You will be prompted to type in your password <!-- verify that you need to
- enter your password here --> and your key will be uploaded for your
- friends to download.
- <note id="why-keyserver">
- <title>Why Use a Keyserver?</title>
- <para>
- Keyservers store your public keys for you so that your friends can
- decrypt your messages. If you choose not to use a keyserver, you
- can manually send your friends your public key. It is much easier
- though to upload to a keyserver and then let your friends download
- your public key on their own wish. <!-- Bad wording -->
- </para>
- </note>
- <note id="pub-priv">
- <title>Public Key? Private Key? Whats the difference?</title>
- <para>
- GPG uses two types of keys: public and private. The private should
- be given out to no one, ever. Your private key allows your mail to
- be signed and encrypted and decrypted by anyone who has it. The
- public key is what you give your friends so that they can decrypt
- your mails.
- </para>
- </note>
- </para>
- </sect2>
- <sect2 id="encrypt-getting-key">
- <title>Retrieving a Friends Key</title>
- <para>
- To encrypt a message to your friends, you'll need to use their public
- key in combination with your private key.
- <application>Evolution</application> does that transparently, but you
- still need to get their key off a keyserver. To do that, type:
- <command>
- gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
- </command>. You will need to type in your password, and then their ID
- will automatically be added to your keyring.
- </para>
- </sect2>
-
- <sect2 id="encrypt-evo-integ">
- <title>Setting up Evolution's Encryption</title>
- <para>
- You'll need to open
- <menuchoice>
- <guimenu>Tools</guimenu>
- <guimenuitem>Mail Settings</guimenuitem>
- </menuchoice>
- Once there, select the account you'd like to associate the key to and click
- the <guibutton>Edit</guibutton> button. In the
- <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty
- Good Privacy</guilabel>. Enter your key ID and click
- <guibutton>OK</guibutton>. Your key is now integrated into your identity
- in <application>Evolution</application>.
- </para>
- </sect2>
- <sect2 id="encrypt-sending">
- <title>Sending Encrypted Messages</title>
- <para>
- You can either sign or encrypt a message. When you sign a message, you verify
- that you were the one who sent it, and that no one is forging your
- identity. Encrypting a message makes it impossible for someone with
- prying eyes to view it while it's in transmission.
- </para>
- </sect2>
-
- <sect2 id="sign-msg">
- <title>Signing a Message</title>
- <para>
- To sign a message, you simply click
- <menuchoice>
- <guimenu>Security</guimenu>
- <guimenuitem>PGP Sign</guimenuitem>
- </menuchoice>
- . You will be prompted for your PGP password. Once you enter it,
- click <guibutton>OK</guibutton> and your message will be signed.
- </para>
- </sect2>
-
- <sect2 id="encrypt-msg">
- <title>Encrypting a Message</title>
- <para>
- Encrypting a message is very similar to signing a message. You simply
- click the menu item
- <menuchoice>
- <guimenu>Security</guimenu>
- <guimenuitem>PGP Encrypt</guimenuitem>
- </menuchoice>
- </para>
- </sect2>
- <sect2 id="unencrypting">
- <title>Unencrypting a Recieved Message</title>
- <para>
- Sometimes, a friend will send you a message which is encrypted. In order
- for you to read it, you need to unencrypt it.
- </para>
- <para>
- When you view the encrypted message, <application>Evolution</application>
- will prompt you for your PGP password. You type in your PGP password and
- the message is then decrypted.
- </para>
- </sect2>
-</sect1>
-</chapter>