diff options
Diffstat (limited to 'help/C/usage-mail.sgml')
| -rw-r--r-- | help/C/usage-mail.sgml | 880 |
1 files changed, 0 insertions, 880 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml deleted file mode 100644 index 2215689b31..0000000000 --- a/help/C/usage-mail.sgml +++ /dev/null @@ -1,880 +0,0 @@ - - -<chapter id="usage-mail"> - <title>Evolution Mail</title> - <abstract> - <title> An Overview of the Evolution Mailer</title> - <para> - Email is an integral part of life these days, and - <application>Evolution</application> mail is here to help - you keep track of it. <application>Evolution</application> - email is like other email programs in all the ways you would - hope: - <itemizedlist> - <listitem> - <para> - It can sort and organize your mail in a wide variety of ways with - folders, searches, and filters. - </para> - </listitem> - <listitem> - <para> - It can send and recieve mail in HTML or as plain text, and - supports file attachments. - </para> - </listitem> - <listitem> - <para> - It lets you use a wide variety of mail sources, including - IMAP, POP3, and local files. - </para> - </listitem> - </itemizedlist> - </para> - <para> - However, <application>Evolution</application> has some - important differences. First, it's built to handle very - large amounts of mail without slowing down or crashing. We - had high mail volumes in mind when we designed our <link - linkend="usage-mail-organize-filters">filtering</link> and - <link linkend="usage-mail-organize-search">searching</link> - functions. There's also the - <application>Evolution</application> <link - linkend="usage-mail-organize-vFolders">vFolder</link>, an - advanced organizational feature not found in other mail - clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, - you'll find that feature especially useful. - </para> - - <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. By - default, the <interface>Inbox</interface> is open when you - start <application>Evolution</application>, and the first - time you see your inbox, there's a message in it from Helix - Code welcoming you to the application. - </para> - </abstract> - - <sect1 id="usage-mail-getnsend"> - <title>Reading, Getting and Sending Mail</title> - <sect2 id="usage-mail-getnsend-read"> - <title>Reading a Message</title> - <para> - The first time you open your - <application>Evolution</application> - <guilabel>Inbox</guilabel>, you will see a window like the one - in <xref linkend="usage-mail-intro-fig">, with a message from - Helix Code in the <interface>message list</interface>. The - message is displayed below that, in the <interface>view - pane</interface>. If you find the <interface>view - pane</interface> too small, you can double-click on the - message in the <interface>message list</interface> to have it - open in a new window. As is the case with folders, you can - right-click on messages in the message list and get a menu of - possible actions. - </para> - <para> - Go ahead and click on the message in the <interface>message - list</interface>. That selects the message. Then click on - the <guibutton>Delete</guibutton> button in the tool bar. The - message now has a line through it, because you've marked it - for deletion. If you really want to get rid of it, choose - <guimenuitem>Expunge</guimenuitem> from the - <guimenu>Tools</guimenu> menu. That will delete it - permanently. If you want to keep it, click - <guibutton>Delete</guibutton> again, and it will no longer be - marked as deleted. At some point in the future, this feature - will change to something a little less counter-intuitive. - </para> - <!-- ==============Figure=================================== --> - <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! --> - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Evolution Mail</screeninfo> - <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== ---> - - </sect2> - - <sect2 id="usage-mail-getnsend-get"> - <title>Getting Mail</title> - <para> - To check your email, just click <guibutton>Get - mail</guibutton> in the toolbar. If this is the first time - you've done so, the <interface>mail setup - assistant</interface> will ask you for the information it - needs to check your mail (see <xref - linkend="config-setupassist"> for more information). Then, - <application>Evolution</application> will download your mail - for you and send any mail you've marked ready to send. New - mail will appear in your <interface>Inbox</interface> and also - in the <interface>Today View</interface>. - </para> - - <para> - If you get an error message instead of mail, you probably - need to change your network settings. To learn how to - do that, have a look at <xref - linkend="config-prefs-mail-network">, or ask your system - administrator. - </para> - - <sect3 id="usage-mail-getnsend-get-attach"> - <title>Attachments, HTML Mail, and Live Documents</title> - <para> - If you receive a file attached to an email, - <application>Evolution</application> will display it at the - bottom of the message to which it's attached. Click on the - attachment icon or text, and - <application>Evolution</application> will ask you where you - want to put the file. Once you've done that, you can - open, move, copy, or execute it just like any other, using - <application>Nautilus</application> or your favorite shell - or file manager. - </para> - - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. HTML - formatting will display automatically, although you can - turn it off if you prefer. - </para> - - <para> - It can also display <glossterm>live - documents</glossterm>, which have scripted or - executable contents— for example, a working - spreadsheet page or a chess game. - </para> - <tip id="badidea-attachment"> - <title>Bad Idea</title> - <para> - Don't worry about security. When someone you don't know - sends you a program by email, assume it's a really cool - game. Mark it executable and run it, no matter what. - </para> - </tip> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> - <para> - You can start writing a new - email message by selecting <guimenuitem>New - Mail</guimenuitem> from the <guimenu>File Menu</guimenu>, - or by pressing <guibutton>Ctrl-N</guibutton>. When you do so, - the <interface>New Message</interface> window will open, - as shown in <xref linkend="usage-mail-newmsg-fig">. - - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - <!-- Check the alignment of the following paragraph in the PS and HTMl output, -as putting the fig inside the paragraph may or may not have fixed an error --> - </para> - <para> - Enter an address in the <guilabel>To:</guilabel> field, a - message in the <guilabel>Message:</guilabel> field, and - press <guibutton>Send</guibutton>. That's - easy. It may even be too easy, which is why I like to - queue my messages up to be sent a few minutes later. - - <tip id="usage-mail-getnsend-send-attach-tip"> - <title>Send Now, Send Later</title> - <para> - Evolution will send mail immediately unless you tell - it to do otherwise by selecting <guimenuitem>Send - Later</guimenuitem> from the <guimenu>MENU</guimenu>. - Then, when you press <guibutton>Send & - Receive</guibutton>, all your unsent messages will go - out at once. I like to use "Send Later" because it - gives me a chance to change my mind about a message - before it goes out. That way, I don't send anything I'll - regret the next day. - </para> - <para> - To learn more about how you can specify message queue - and filter behavior, see <xref linkend="config-prefs-mail">. - </para> - </tip> - </para> - - <para> - There is quite a bit more to sending mail, though. In the - next few sections, you'll see how - <application>Evolution</application> handles additional features, - including mailing lists, attachments, and forwarding. - </para> - - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients</title> - <para> - If you have created address cards in the contact - manager, you can also enter nicknames or other portions - of address data, and - <application>Evolution</application> will complete the - address for you. (INSERT description of UI for this - feature, once it is decided upon). If you enter a name - or nickname that can go with more than one card, - Evolution will open a dialog box to ask you which person - you meant. (QUESTION: will users be able to drag & drop - address cards to send email?). For more information - about using email together with the contact manager and - the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts-group">. - </para> - <para> - In addition, you can mark recipients in three different - ways. The <guilabel>To:</guilabel> field is for the - primary recipients of the message you are going to send. - However, it is considered bad form to have more than a - few email addresses in this section. - </para> - <para> - If you're writing to one person, but want to keep a - third party up to date, you can use - <guilabel>Cc:</guilabel>. Hearkening back to the dark - ages when people used typewriters and there were no copy - machines, "Cc" stands for "Carbon Copy." Use it - whenever you want to share a message you've written to - someone else. - <example> - <title>Using the Cc: field</title> - <para> - Say, for example, Susan sends an email to a client. - She puts her co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - recieved the message, and know that they can talk - to Tim about the message as well. - </para> - </example> - </para> - <para> - If you have a large number of recipients, or if you want - to send mail to several people without sharing the - recipient list, you should use - <guilabel>BCc:</guilabel>. "BCc" stands for "Blind - Carbon Copy", and means that people listed in the - <guilabel>BCc:</guilabel> are excluded from the - recipient list, although they will receive the message - and the list of addresses from the - <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> - fields. - - <example id="ex-mail-bcc"> - <title>Using the BCc: field</title> - <para> - Let's say Tim sends an email to a client, and wants - his supervisor to know what he wrote. He doesn't, - however, want the client to start writing his - supervisor about the project— it's Tim's job - to deal with the client. So Tim puts his - supervisor's email address in the - <guilabel>BCc:</guilabel> field. That way, the - client has one contact, and the boss stays in the - loop. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> - <para> - In order to reply to a message, click on it once in the - message list to select it. Then press the - <guibutton>Reply</guibutton> button. A window like the - <interface>New Message</interface> window will appear, but - the subject will already be present— the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the full - text of the previous message is inserted into the new - message, either in italics (for HTML display) or with the - > character (in plain text mode) before each line. This - indicates quoting. You can intersperse your message with - the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig"> - -<!-- note that this figure should have a reply mail ready to send, -with quoted materials and the relevant replies interspersed--> - <!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - </para> - - <para> - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, - you may wish to select one of the items under the - <guimenuitem>Reply-To</guimenuitem> submenu on the - <guimenu>MENU</guimenu> menu. This will allow you to - choose one or several of the other message recipients in - addition to the person who originally sent you the - message. If there are large numbers of people in the - <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> - fields, this can save substantial amounts of time. In - addition, Reply-To makes it very easy to keep off-topic - conversation away from mailing lists and newsgroups. - <example> - <title>Using the Reply-To feature</title> - <para> - Returning again to the email Susan sent to Tim and - their client, you'll note that the Reply-To feature - allows the client to decide whether to reply just to - Susan, or to both Tim and Susan by selecting - a menu item, rather than by cutting and pasting the - email addresses. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-fancy"> - <title>Embellishing that email</title> - <para> - <application>Evolution</application> allows you to - make your email more attractive in a number of ways. You - can send messages formatted with HTML, attach any sort - of file to them, and even include live documents, like - spreadhseets or chess games. This section will tell - you how. - </para> - - <sect4 id="usage-mail-getnsend-send-html"> - <title>Colors, pictures, and fonts with HTML Mail</title> - <para> - Most email messages are sent as plain text, but they - can also be sent as HTML, which means they can include - color, text style, and other formatting information. - Evolution will read and display HTML properly without - trouble, and also allows you to send outgoing - email messages as HTML. To send an HTML message, just - use the composition toolbar to add formatting; - your message text will appear formatted in the composer - window, and the message will be sent as HTML. - </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - You can't use the composer window to create web pages, - at least not if you plan to hand-code them with HTML. - If you enter HTML directly into the composer— say, - <markup role="html"><B>Bold - Text</B></markup>, the the composer will assume you - meant exactly that, and not "make this text bold," as a - HTML composition tool would. For the very technically - inclined, that means that when the text <markup - role="html"><B></markup> is sent as HTML, it will - be converted to the string - <literal>&lt;B&gt;</literal>. Real gearheads - should wonder how I got all that stuff straight, given - that I'm writing this in SGML. - </para> - </note> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. - <emphasis>Some</emphasis> people refer to HTML mail as - "the root of all evil" and get very angry if you send - them HTML mail, which is why the default in - <application>Evolution</application> is plain text. - If you choose to send HTML mail, but have an address - book entry for someone who does not wish to receive - HTML-enhanced mail, you can note that preference in - their address card. The mailer will automatically - strip the HTML tags from any messages you send to that - address. - </para> - </sect4> - - <sect4 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - If you want to attach a file to your email message, - you can do so by <!--describe process here-->. If - your recipients can read HTML mail, you can put an - image inside the mail by dragging the file into the - composer window, or by selecting <guimenuitem>Menu - Item</guimenuitem> from the <guimenu>Menu</guimenu> - menu. Still, unless you know what email client the - recipient is using, it's best to send a message or - attachment in the simplest manner possible. - </para> - </sect4> - <sect4 id="usage-mail-getnsend-send-live"> - <title>Live Documents</title> - <para> - Later versions of <application>Evolution</application> - will allow you to enliven your email with almost any - sort of document, and even with entire - applications. At this point, however, this feature has not - yet been implimented. - </para> - </sect4> - </sect3> - - <sect3 id="usage-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - <guilabel>Forward</guilabel> is useful if you have - received a message and you think someone else would like - to see it, or if you get a message intended for someone - else. You can forward a message as an attachment to a - new message (the default way of forwarding) or you can send it - <glossterm>inline</glossterm> as a quoted portion of the - message you are sending. Attachment forwarding is best - if you want to send the entire message you received, - unaltered. Inline forwarding is best if you want to - send portions of a message, or if you have a large - number of comments on different sections of the message - you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message, first make sure it is selected by - clicking it once in the message list. Then, press - <guibutton>Forward</guibutton> on the toolbar, or select - SOMETHING. To forward a message - <glossterm>inline</glossterm> instead of attached, select - <guimenuitem>Forward Inline </guimenuitem> from the - <guimenu>Message</guimenu> menu. Choose an addressee as you - would when sending a new message; the subject will already - be entered, but you can alter it. Enter your comments on - the message in the <interface>composition frame</interface>, - and press <guibutton>Send</guibutton>. - </para> - </sect3> - <sect3 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Usage</title> - <para> - I started with ten, but four were "Don't send - <glossterm>spam</glossterm>." - <itemizedlist> - <listitem> - <para> - Always begin and close with a salutation. Say - "please" and "thank you", just like you do in real - life. You can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - ALL CAPS MEANS YOU'RE SHOUTING! - </para> - </listitem> - - <listitem> - <para> - Never write anything in email you wouldn't say in - public. Old messages have a nasty habit of - resurfacing when you least expect them to. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - Don't send spam or forward chain mail. If you - must, verify any rumors, and make sure the - message doesn't have multiple layers of email - quotation symbols (>) indicating multiple - layers of careless inline forwarding. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context. Not too - much, not too little. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-organize"> - <title>Organizing Your Mail</title> - <para> - Even if you only get a few email messages a day, you - probably want to sort and organize them. When you get a - hundred a day and you want to refer to a message you - received six weeks ago, you need to sort and organize them, - and <application>Evolution</application> has the tools to - help you do it. - </para> - - <sect2 id="usage-mail-organize-folders"> - <title>Getting Organized with Folders</title> - <para> - <application>Evolution</application> keeps mail, as well as - address cards and calendars, in folders. Some, like - <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and - <guilabel>Drafts</guilabel> have already been created for - you. If you like, you can create new folders by selecting - <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu. You must specify both the name - and the type of the folder; a folder can hold mail, calendars, - or address cards, but you can't mix them up. Some people - don't like that. Too bad. - </para> - <para> - The new folders will appear in the <interface>folder - view</interface>, and you can drag them wherever you want to - relocate them. You can drag messages around too. If you - create filters with the <interface>filter - assistant</interface>, you can have mail moved to a folder - automatically. An email message can be in only one folder at - a time, just like real mail in real folders. - </para> - </sect2> - - <sect2 id="usage-mail-organize-search"> - <title>Searching for Messages</title> - <para> - Because <application>Evolution</application> automatically - creates an index of every email you send or receive, it can - search through your old messages and present you with results - very quickly. You can search through just the message - subjects, just the message body, or both body and subjet. - </para> - <para> - To create a search, enter the word or phrase you're - looking for in the form field below the toolbar, and - choose a search type: - <itemizedlist> - <listitem> - <para> - <guilabel>Body or subject contains:</guilabel> This - will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body contains:</guilabel> This will search - only in message text, not the subject lines. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject contains:</guilabel> This will - show you messages where the search text is in the - subject line. It will not search in the message body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body does not contain:</guilabel> This - finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject does not contain:</guilabel>This - finds every mail whose subject does not - contain the search text. - </para> - </listitem> - </itemizedlist> - - Then, press <keycap>Enter</keycap>. - <application>Evolution</application> will show your search - results in - - </para> - </sect2> - - <sect2 id="usage-mail-organize-filters"> - <title>Staying organized: Mail Filters in Evolution</title> - <para> - Filters sort your email for you. People who subscribe to - multiple mailing lists, or who often need to refer to messages - they have sent, find filters especially helpful to seperate - personal from list-related mail, but they're good for anybody - who gets more than a few messages a day. To create a filter, - go to your <interface>Inbox</interface>. Then select - <guimenuitem>Filter Assistant</guimenuitem> from the - <guimenu>Tools</guimenu> menu. This will bring up a window - which will guide you through filter creation. The - <interface>filter assistant</interface> is shown in <xref - linkend="usage-mail-filters-fig-new"> - - - <figure id="usage-mail-filters-fig-new"> - <title>Creating a new Filter</title> - <screenshot> - <screeninfo>Creating a new Filter</screeninfo> - <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - - </para> - - <para> The <interface>filter assistant</interface> window - contains a window listing rules, and an option to create a - new rule. To start filtering your mail, click - <guibutton>Add</guibutton> to add a filtering rule. - You'll decide when it should take place: - <itemizedlist> - <listitem> - <para> - <guilabel>When mail arrives:</guilabel> Select - this option to have messages filtered as they - arrive. - </para> - </listitem> - <listitem> - <para> - <guilabel>When mail is sent:</guilabel> Select - this option to filter your outgoing mail. You - can use this feature to keep your - <interface>Outbox</interface> as organized as - your <interface>Inbox</interface>. - </para> - </listitem> - </itemizedlist> - </para> - - <para> - Then, the filter assistant will ask you which emails it should act - upon. You can set criteria to include words or phrases in the - subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?) - Once you've decided which messages to filter, the assistant will - ask you the sort of action you wish to take. More details and - screenshots should follow here. - </para> - - - <note> - <title>Two Notable Filter Features</title> - <para> - <itemizedlist> - <listitem><para>Any incoming email that does not meet - filter action criteria remains in the Inbox. </para> - </listitem> - - <listitem><para>If you move a folder, your filters - will follow it. </para></listitem> - </itemizedlist> - </para> - </note> - </sect2> - - - - <sect2 id="usage-mail-organize-vFolders"> - <title>Getting Really Organized with Virtual Folders</title> - <para> - If you find that filters aren't flexible enough for you, or - end up performing the same search again and again, you should - consider a virtual folder. Virtual folders, or vFolders, are - an advanced way of viewing your email messages within - <application>Evolution</application>. If you get a lot of - mail or often forget where you put messages, vFolders can help - you stay on top of things. - </para> - <para> - A vFolder is really a hybrid of all the other organizational - tools: it looks like a folder, it acts like a search, and you - set it up like a filter. Once you've set it up, you'll be - able to open it and read the messages in it as though it were - a normal mail folder. It's not a folder, though, because when - you open a vFolder, <application>Evolution</application> - performs a search for you. It's not a regular search, though, - because you can build a vFolder with a very complicated set of - criteria with multiple inclusions and exclusions, as though - you were setting up a filter. - </para> - -<!-- potentially useful, but doesn't fit at the moment: - <para> - An important difference between a folder and a virtual folder - is that a conventional folder actually contains messages, but - a vFolder is a view of messages that may be in several - different folders. This means that while a message may fall - into several vFolders, it can be in only one conventional - folder. Also, it means that you cannot remove a message from - a vFolder unless you delete it, and you cannot add a message - to a vFolder unless you change the vFolder's search criteria. - </para> ---> - - <para> - As messages that meet the vFolder criteria arrive or are - deleted, <application>Evolution</application> will - automatically place them in and and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder in which it actually exists, as well as - any vFolders which include it. - </para> - <para> - That's pretty complicated, but it can be useful. For example, - if I have a folder for all the email from one person, and - another folder for all the email on a given topic, I - <emphasis>feel</emphasis> organized. But when the person - sends me mail about the topic, my whole email filing universe - becomes chaotic, and I need vFolders to save the day for me. - </para> - <para> - That sounds silly, but imagine a business trying to keep track - of mail from hundreds of vendors and clients, or a university - with overlapping and changing groups of faculty, staff, - administrators and students. The larger the system, the less - you can afford the sort of confusion that stems from an - organizational system that's not flexible enough. vFolders - make for better organization because they can accept - overlapping groups in a way that regular folders and filing - systems can't. - </para> - - <example id="usage-mail-organize-vFolders-ex"> - <title>Using Folders, Searches, and vFolders</title> - <para> - To organize my mail box, I can set up a vFolder - for emails from my friend Vince, by doing (INSERT - PROCESS HERE). Then, whenever I want to see the - messages Vince has sent me, I open the vFolder, and - every message he's sent me shows up, no matter where - I've actually filed it. If I want, I can also create a - vFolder containing any message from my list of - co-workers which also has the name of the project in - it. That way, when Vince sends me mail about the - project, I can see that message both in the "Vince" - vFolder and in the "Project" vFolder. That's because - when I open up the "Vince" folder, I'm really - performing a search for all the mail from Vince, and - when I open the "Project" folder I'm really performing - a search for all the mail about the project. - - (INSERT SCREENSHOT HERE) - - </para> - </example> - <para> - To create a vFolder, select <guimenuitem>VFolder - Assistant</guimenuitem> from the <guimenu>Tools</guimenu> - menu in the <interface>main window</interface>. This - will bring up a dialog box that looks suspiciously like - the Filter Assistant (for more information on filters, see - <xref linkend="usage-mail-organize-filters">), and which - presents you with a list of vFolders you have previously - created. If you have already created vFolders, you can - click on them in the frame labelled <guilabel>Select Rule - Type</guilabel>, and edit or remove them. If you have - not created any, there will be only one available option: - click <guibutton>Add</guibutton> to add a new vFolder. - </para> - <para> - You'll be prompted to create a filtering rule. To do so, - select one of the base rules, and click - <guibutton>Next</guibutton> to customize it. Your options are: - <itemizedlist> - <listitem> - <para> - For matching messages: you may select one or more - search criteria; the vFolder you create will - contain messages that match all of - them. - </para> - </listitem> - <listitem> - <para> - Messages from a certain person: you enter an email - address, and the vFolder will contain any messages - from that address. - </para> - </listitem> - <listitem> - <para> - Messages to a certain address: any messages sent - directly to this address will be in the vFolder you create. - </para> - </listitem> - <listitem> - <para> - Messages with a given subject: enter a subject, - and the vFolder will contain messages with that - subject. - </para> - </listitem> - </itemizedlist> - as is shown in <xref linkend="usage-mail-vfolder-fig-createrule"> - - <figure id="usage-mail-vfolder-fig-createrule"> - <title>Selecting a vFolder Rule</title> - <screenshot> - <screeninfo>Selecting a vFolder Rule</screeninfo> - <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - </para> - <para> - - Once you click <guibutton>Next</guibutton>, you'll - customize the vFolder rule. This process is somewhat - complicated, but promises to get much more simple in - future versions of <application>Evolution</application>. - As it stands now, try clicking different things to have - the sentence in the bottom frame make sense. - - </para> - </sect2> - - </sect1> -</chapter> |