path: root/help/C/usage-mainwindow.sgml

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<chapter id="usage-mainwindow">

  <title>Getting Started with Ximian Evolution</title>

    <sect1 id="what"> 
      <title>What is Ximian Evolution, and What Can It Do for Me?</title>
      <para>
        Information is useless unless it's organized and accessible;
        it's hardly even worth the name if you can't look at it and be
        <emphasis>informed</emphasis>.  The goal of
        <application>Ximian Evolution</application> is to make the
        tasks of storing, organizing, and retrieving your personal
        information easier, so you can work and communicate with
        others.  That is, it's a highly evolved <glossterm
        linkend="groupware">groupware</glossterm> program, an integral
        part of the Internet-connected desktop.
      </para>
      <para>
        In other words, <application>Ximian Evolution</application> is
        a tool to help you get your work done.
      </para>
      <para>
        <application>Ximian Evolution</application> is Free Software.  The
        program and its source code are released under the terms of
        the GNU <ulink type="help"
        url="gnome-help:gpl"><citetitle>General Public License
        (GPL)</citetitle></ulink>, and the documentation falls under
        the <ulink type="help" url="gnome-help:fdl"><citetitle>Free
        Documentation License</citetitle></ulink> (FDL). For more
        information about the GPL and the FDL, visit the Free Software
        Foundation's website at <ulink
        url="http://www.fsf.org">http://www.fsf.org</ulink>.
      </para>

      <para>
        <application>Ximian Evolution</application> can help you work in a
        group by handling email, address and other contact
        information, and one or more calendars.  It can do that on one
        or several computers, connected directly or over a network,
        for one person or for large groups.
      </para>

    <para>
      With <application>Ximian Evolution</application>, you can
      accomplish your most common daily tasks faster.  For example, it
      takes only one or two clicks to enter an appointment or an
      address card sent to you by email, or to send email to a contact
      or appointment.  <application>Ximian Evolution</application>
      makes displays faster and more efficient, so searches are faster
      and memory usage is lower.  People who get lots of mail will
      appreciate advanced features like <link
      linkend="usage-mail-organize-vFolders"><trademark>VFolders</trademark></link>,
      which let you save searches as though they were ordinary mail
      folders.
    </para>
  </sect1>

  <sect1 id="usage-mainwindow-starting">
    <title>The First Time you Start Ximian Evolution</title>
    <para>
      To start <application>Ximian Evolution</application>, do either
      of the following: 
      <itemizedlist>
      <listitem>
      <para>
      Select <menuchoice><guimenu>Programs</guimenu>
      <guimenuitem>Evolution</guimenuitem> </menuchoice> from your
      menu panel.
      </para>
      </listitem>

      <listitem>
      <para>
      Type <command>evolution</command> at the command line.
      </para>
      </listitem>
     </itemizedlist>
     </para>
 
 <para>
     The first time you run the program, it will create a directory
      called <filename>evolution</filename> in your home directory,
      where it will store all of its local data.  Then, it will open a
      first-run assistant to help you set up mail accounts and import
      data from other applications.
    </para>
    <para>
      Using the first-run assistant will take approximately two to
      five minutes.
    </para>

    <sect2 id="first-step">
      <title>Defining Your Identity</title>
      <para>
    The Identity window is the first step in the assistant. Here,
    you will enter some basic personal information.  You can
    define multiple identities later on with the
    <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Mail
    Settings</guimenuitem></menuchoice> tool.
    <itemizedlist>
      <listitem>
        <para>
          Full Name: Your full name (Example: John Doe).
        </para>
      </listitem>
      <listitem>
        <para>
          Email Address: Your email address (Example: john@doe.com)
        </para>
      </listitem>
      <listitem>
        <para>
          Organization: The company where you work (optional).
        </para>
      </listitem>
      <listitem>
        <para>
          Signature file: If you'd like to use an email
          <glossterm linkend="signature">signature</glossterm>,
          select your signature file here.  Normally, the
          signature will be the contents of the
          <filename>.signature</filename> file in your home
          directory.
        </para>
      </listitem>
    </itemizedlist>
      </para>
    </sect2>

    <sect2 id="second-step">
      <title>Receiving Email</title>
      <para>
    The <guilabel>Receiving Email</guilabel> step lets you configure
    receiving email people have sent you.
    <itemizedlist>
      <listitem>
        <para>
          Server Type: There are numerous types of servers
          from which <application>Ximian Evolution</application>
          can fetch your mail.  Ask your system administrator if
          you're not sure which of the following are available to
          you:
          <itemizedlist>

        <listitem>
          <para>
            POP: Downloads your email to your hard disk for
            permanent storage.
          </para>
        </listitem>

        <listitem>
          <para>
            Microsoft Exchange: Available only if you have
            purchased the Ximian Connector for Microsoft
            Exchange, this will allow you to connect to a
            Microsoft Exchange 2000 server, which stores
            email, calendar, and contact information on the
            server. 
          </para>
        </listitem>

        <listitem>
          <para>
            IMAP: Keeps the email on your server so you can
            access your email from multiple systems.
          </para>
        </listitem>

        <listitem>
          <para>
            Standard Unix mbox spools: If you want to read and
            store mail in the mail spool on your local system,
            choose this option. You'll need
            to provide the path to the mail spool you want to
            use.
          </para>
        </listitem>

        <listitem>
          <para>
            Maildir format mail directories: If you download
            your mail using qmail or another maildir-style
            program, you'll want to use this option.  You'll need
            to provide the path to the mail directory you want to
            use.
          </para>
        </listitem>

        <listitem>
          <para>
            Local Delivery: Choose this option if you want to
            move mail from the spool and store it in your home
            directory. If you would rather leave mail in your
            system's spool files, choose the
            <guimenuitem>Standard Unix mbox
            spools</guimenuitem> option instead. You'll need
            to provide the path to the mail spool you want to
            use.
          </para>
        </listitem>

        <listitem>
          <para>
            None: Select this if you do not plan to
            check mail with this account.
          </para>
        </listitem>
          </itemizedlist>

        </para>
      </listitem>
    </itemizedlist>
</para>
    <para>
      If you selected POP, Microsoft Exchange, or IMAP as your mail
      server, you'll need to enter some more information:

                     <itemizedlist>
              <listitem>
            <para>The host name of your mail server. Ask
            your system administrator if you're not
            sure.</para>
              </listitem>

              <listitem>
            <para>The username for the account on that
            system. </para>
              </listitem>

              <listitem>
            <para>Whether you want to use a secure (SSL)
            connection. If your server supports it, it's
            best to enable this security option.
            </para>
              </listitem>

              <listitem>
            <para>The authentication options supported by
            your server. If you're not sure, click the
            <guilabel>Check for supported types</guilabel>
            button or ask your system administrator.
            </para>
              </listitem>

              <listitem>
            <para>Whether you'd like Evolution to remember
            your password.
            </para>
              </listitem>
            </itemizedlist>

      </para>
      <tip id="exchange-info">
    <title>Can Ximian Evolution Talk to Microsoft Exchange?</title>
    <para>
           If you have purchased the Ximian Connector for Microsoft
       Exchange, you can access Microsoft Exchange 2000 servers
       natively.  If you do not have the Connector, or if you use
       an older version of Microsoft Exchange, talk to your system
       administrator about access to standard protocol services
       like POP and IMAP.
    </para>
      </tip> 
    </sect2>
    <sect2 id="more-mail-options">
      <title>More Mail Configuration Options</title>
      <para>
        There are more extensive options for mail preferences,
        especially if you've chosen POP, Microsoft Exchange, or IMAP
        as incoming mail server type.  If you want to set these
        options after you've created the account, you can select
        <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Mail
        Settings</guimenuitem></menuchoice>, click on the account you
        want to change, and then click the <guibutton>Edit</guibutton>
        button. See <xref linkend="config-prefs-mail"> for details.
      </para>
        <variablelist>
     <varlistentry>
      <term>If you chose POP mail:</term>
      <listitem><para>
         <itemizedlist>
      <listitem>
        <para>Checking for new mail: If you would like
        <application>Evolution</application> to check for new mail
        automatically, check the box and select a frequency in
        minutes.
            </para>
      </listitem>

      <listitem>
        <para>
              Message Storage: If you'd like to store copies of your
        mail on the server, check this option.
            </para>
      </listitem>
    </itemizedlist>
           </para>
      </listitem>
    </varlistentry>
    <varlistentry>
      <term>If you chose Microsoft Exchange:</term>
      <listitem><para>
        <itemizedlist> <listitem>
        <para>Checking for new mail: If you would like
        <application>Evolution</application> to check for new mail
        automatically, check the box and select a frequency in
        minutes.
            </para>
      </listitem>

      <listitem>
        <para>Exchange Server: If your active directory user name
        is different from your Exchange mailbox name, check this
        box and enter your mailbox name here.
        </para>
      </listitem>

      <listitem>
        <para>Create a Global Address List folder: If you would
        like to have a separate folder for the Active Directory's
        Global Address List, leave this box checked. </para>
      </listitem>

      <listitem>
        <para>
              Active Directory Server Name: Enter the Active Directory
          server name here.
            </para>
      </listitem>

      <listitem>
        <para>Limit number of Responses: Select a maximum number
        of results for an address search. A maximum number of
        results limits the load on your system and on your network.
              </para>
      </listitem>
    </itemizedlist>
            </para>
      </listitem>
    </varlistentry>
    <varlistentry>
      <term>If you chose IMAP:</term>
      <listitem>
        <para>
         <itemizedlist>
      <listitem>
        <para>Checking for new mail: If you would like
        <application>Evolution</application> to check for new mail
        automatically, check the box and select a frequency in
        minutes.  
            </para>
      </listitem>

      <listitem>
        <para>If you want <application>Evolution</application>
        to check for new messages in <emphasis>all</emphasis> your
        IMAP folders, make sure the <guilabel>Check for new
        messages in all folders</guilabel> box is selected.</para>
      </listitem>

      <listitem>
        <para>Show only subscribed folders: Check this box if you
        have more folders in your IMAP view than you want to
        read.</para>
      </listitem>

      <listitem>
        <para>
              Override server-supplied namespace: If you like, enter a
              specific directory where your server stores mail for
              you.  Typical values are "mail" and "Mail."  For more
              information about how to use IMAP mail, see <xref
              linkend="usage-mail-subscriptions">.</para>
      </listitem>

      <listitem>
        <para>Apply filters to new messages in INBOX on this
        server: If you'd like your filters to work on this account
        as well as on locally downloaded mail, check this box.</para>
      </listitem>


    </itemizedlist>
     </para>
      </listitem>
    </varlistentry>
      </variablelist>

         <note id="imap-namespace">
            <title>What's an IMAP Namespace?</title>
                <para>
                    For IMAP mail servers, your sysadmin may provide
            you with a specific namespace, the directory on
            where your server stores mail for you. If you
            check your IMAP mail and your folder list includes
            files that don't look like mail folders, you
            probably need to change your mail
            namespace. Typical values are "mail" and "Mail."
            If you prefer, you can choose to subscribe to
            individual mail folders one at a time. For more
            information about how to use IMAP mail, see <xref
            linkend="usage-mail-subscriptions">.
               </para>
             </note>

    </sect2>

    <sect2 id="third-step">
      <title>Sending Email</title>
      <para>
    The <guilabel>Sending Email</guilabel> step lets you configure sending 
    email.
    <itemizedlist>
      <listitem>
        <para>
          Server Type: There are numerous server types that
          <application>Ximian Evolution</application> supports for sending your
          mail.
          <itemizedlist>
        <listitem>
          <para>
            SMTP: Sends mail directly from your system.
          </para>
        </listitem>

        <listitem>
          <para>
            Microsoft Exchange: Sends mail through a Microsoft
            Exchange server using the Microsoft Exchange 2000
            protocol. Available only if you have purchased the
            Ximian Connector for Microsoft Exchange from
            <ulink
            url="http://store.ximian.com">store.ximian.com</ulink>.
          </para>
        </listitem>

        <listitem>
          <para>
            Sendmail: Uses the Sendmail program to send mail
            from your system. Sendmail is more flexible, but
            is not as easy to configure, so you should only
            select this option if you know how to set up a
            Sendmail service.
          </para>
        </listitem>
          </itemizedlist>
        </para>
      </listitem>
      <listitem>
        <para>
          Host: If you chose <guilabel>SMTP</guilabel> or
          <guilabel>Microsoft Exchange</guilabel>, enter the
          server's name or IP address here.
        </para>
      </listitem>
      <listitem>
        <para>
          Server requires authentication: If your server
          requires you to enter a password to send mail, check
          this box.
        </para>
      </listitem>
      <listitem>
        <para>
          Authentication Type: Chances are you are using
          <guilabel>Password</guilabel>.  If you're not sure, ask
          your system administrator or ISP, or have
          <application>Ximian Evolution</application> check for you by
          clicking <guibutton>Check for supported
          types</guibutton>.
        </para>
      </listitem>
      <listitem>
        <para>
          Username: The account name you use when you login to
          check your email.  Normally, this is the part of your
          email address before the '@' character. For Exchange
          servers, it is the username you would use to log in to a
          Windows workstation at your company.
        </para>
      </listitem>
      <listitem>
        <para>
          Remember Password: If you prefer to not enter
          your password every time you check email, press this
          button.
        </para>
      </listitem>
    </itemizedlist>
      </para>
    </sect2>

  <sect2 id="fourth-step">
      <title>Importing Mail (Optional)</title>
      <para>
    If <application>Ximian Evolution</application> finds mail or
    address files from another application, it will offer to
    import them.  If you're not sure which file format your mail
    program uses, ask your system administrator.  If you want, you
    can skip this step and return to it at a later time by
    selecting
    <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.
      </para>
      <para>
    <application>Ximian Evolution</application> can import the following types of
    files:
          <variablelist>
           <varlistentry>
        <term>VCard (.vcf, gcrd):</term>
        <listitem>
          <para>
             The addressbook format used by the GNOME, KDE, and
             many other contact management applications. You
             should be able to export to VCard format from any
             address book application.
          </para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>Microsoft Outlook Express 4 (.mbx):</term>
        <listitem>
          <para>
                 Email file format used by Microsoft Outlook Express
4. For other versions of Microsoft Outlook and Outlook Express, see
the workaround described in the note below.
          </para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>MBox (mbox):</term>
        <listitem>
          <para>
           The email box format used by Mozilla, Netscape,
           Ximian Evolution, Eudora, and many other email clients.
         </para>
        </listitem>
      </varlistentry>
       </variablelist>
</para>
<para>
    <note>
      <title>Microsoft Outlook and Outlook Express Users</title>
      <para>
    Microsoft Outlook, and versions of Outlook Express after
    version 4, use proprietary formats that <application>Ximian
    Evolution</application> cannot read or import.  For contacts,
    you may have to email them to yourself and import them that
    way.  For email, there is a simpler workaround:
    <orderedlist numeration="arabic">

    <listitem>
    <para>
      While using Windows, import the files into Mozilla Mail (or
      another mailer, such as Netscape or Eudora, that uses the
      standard mbox format).
        </para>
        </listitem>
    
    <listitem>
    <para>
          Copy the files to the system or partition you use for
          <application>Ximian Evolution</application>.  
         </para>
        </listitem>

    <listitem>
    <para>
      Use the <application>Ximian Evolution</application> import
          tool to import the files.  There's more information about
          why this works, and how, at the Ximian <ulink
          url="http://support.ximian.com">support website.</ulink>
      </para>
        </listitem>
     </orderedlist>
    </para>
    </note>     

    <note>
      <title>Netscape Users</title>
      <para>
    Before importing mail from Netscape, make sure you select
    <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
    Folders</guimenuitem></menuchoice>. If you don't,
    <application>Ximian Evolution</application> will import and undelete
    the messages in your Trash folders.
      </para>
    </note>     

    </para>

      <tip>
    <title>Exporting Files From Ximian Evolution</title>
    <para>
          Ximian Evolution uses standard file types for all its information,
          so you should have no trouble taking your information
          elsewhere if you want.
        </para>
    <para>
          For mail, that's <filename>mbox</filename>, for calendar,
          <filename>iCal</filename>, and for the address book, vCards
          in a <filename>.db3</filename> database.
        </para>
      </tip>
    </sect2>
  </sect1>

  <sect1 id="importing-mail-from-clients">
    <title>Importing Mail from Individual Mail Clients</title>
    <para>
      Chances are, you already have your email in another mail program
      and don't want to lose the information.  The following section
      describes how to import mail from specific mail clients.
    </para>
    <sect2 id="mutt">
      <title>Importing Mail from mutt</title>
      <para>
    <application>mutt</application> is a full-featured mail client
    which is shipped with most Linux and Unix distributions.
    <application>mutt</application> uses the standard mbox,
    maildir, and MH file formats, which makes importing your mail into
    <application>Evolution</application> easy.  By default,
    <application>mutt</application> uses the mbox file format.
    <orderedlist numeration="arabic">
      <listitem>
        <para>
          Open <application>Ximian Evolution</application>
        </para>
      </listitem>
      <listitem>
        <para>
          Click
          <menuchoice>
        <guimenu>File</guimenu>
        <guimenuitem>Import</guimenuitem>
          </menuchoice>
          or press
          <keycombo action="simul">
        <keycap>Ctrl</keycap>
        <keycap>I</keycap>
          </keycombo>.
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guibutton>Next</guibutton>.
        </para>
      </listitem>
      <listitem>
        <para>
          Select <guibutton>Import a Single File</guibutton>
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guibutton>Browse</guibutton> and select the file
          you would like to import from.  By default, your email
          is stored in <filename>~/mbox</filename> for the mbox
          format and <filename
          class="directory">~/Maildir</filename> for the Maildir format.
        </para>
      </listitem>
      <listitem>
        <para>
          When prompted for what folder in
          <application>Evolution</application> to import to,
          select a folder.  You can also create a new folder and
          drop it in there.
        </para>
      </listitem>
    </orderedlist>
      </para>
    </sect2>
    <sect2 id="kmail">
      <title>Importing Mail from KMail</title>
      <para>
    KMail is a mail client which is shipped with the
    KDE desktop environment.  KMail uses the standard mbox file
    format, which means that importing your mail into
    <application>Evolution</application> is easy.
    <orderedlist numeration="arabic">
      <listitem>
        <para>
          Open <application>Ximian Evolution</application>
        </para>
      </listitem>
      <listitem>
        <para>
          Click
          <menuchoice>
        <guimenu>File</guimenu>
        <guimenuitem>Import</guimenuitem>
          </menuchoice>
          or press
          <keycombo action="simul">
        <keycap>Ctrl</keycap>
        <keycap>I</keycap>
          </keycombo>.
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guibutton>Next</guibutton>.
        </para>
      </listitem>
      <listitem>
        <para>
          Select <guibutton>Import a Single File</guibutton>
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guibutton>Browse</guibutton> and select the file
          you would like to import from.  By default, KMail stores
          its information in the Mail directory of your home
          directory.
        </para>
      </listitem>
      <listitem>
        <para>
          When prompted for what folder in
          <application>Evolution</application> to import to,
          select a folder.  You can also create a new folder and
          drop it in there.
        </para>
      </listitem>
    </orderedlist>
      </para>
    </sect2>
  </sect1>
  
  <sect1 id="ui-intro">
    <title>What's What in Ximian Evolution</title>
    <para>
        Now that you've gotten the first-run configuration out of the
        way, you're ready to get down to work.  Here's a quick
        explanation of what's going on in your main
        <application>Ximian Evolution</application> window.
    </para>

    <figure id="preface-basic-interface">
      <title>The Ximian Evolution Main Window</title>
      <screenshot>
    <screeninfo>Inbox</screeninfo>
    <mediaobject><imageobject><imagedata
    fileref="figures/mainwindow-pic" format="png" srccredit="Kevin
    Breit"> </imageobject></mediaobject>
      </screenshot>
    </figure>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1" format="png"></imageobject></inlinemediaobject>
      <guilabel>Menubar</guilabel>
    </para>
    
    <para>
      The <guilabel>Menubar</guilabel> gives you access to nearly all the
      features that can be found in <application>Ximian Evolution</application>.
    </para>

    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
      <guilabel>Toolbar</guilabel>
    </para>

    <para>
      The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
      most used features in each component.
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
      <guilabel>Shortcut Bar</guilabel>
    </para>
    
    <para>
      The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
      components with the click of a click of a button.  
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-4" format="png"></imageobject></inlinemediaobject>
      <guilabel>Status Bar</guilabel>
    </para>
    
    <para>
      Periodically, <application>Ximian Evolution</application> will need to quietly
      display a message, or tell you the progress of a task.  This most
      often happens when you're checking or sending email.  These progress
      queues are shown here, in the <guilabel>Status Bar</guilabel>.  
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-5" format="png"></imageobject></inlinemediaobject>
      <guilabel>Search Tool</guilabel>
    </para>
    
    <para>
      The <guilabel>Search Tool</guilabel> lets you search through your email
      with precision so you can easily find what you're looking for.
    </para>


  <sect2 id="usage-mainwindow-shortcutbar">
    <title>The Shortcut Bar</title>
    <para>
        <application>Ximian Evolution</application>'s most important job is
        to give you access to your information and help you use it
        quickly.  One way it does that is through the
        <interface>shortcut bar</interface>, the column on the left
        hand side of the main window.  The large buttons with names
        like <guilabel>Inbox</guilabel> and
        <guilabel>Contacts</guilabel> are the shortcuts, and you can
        select different groups of shortcuts by clicking the
        rectangular group buttons.
    </para>
    <para>
       Take a look at the <guilabel>Shortcut Bar</guilabel>
       The shortcut buttons in that category are:

        <variablelist>
          <varlistentry>
        <term> <guibutton>Summary</guibutton>:</term>
        <listitem>
        <para>
            Start your day here.  The Ximian Evolution
            <guilabel>Summary</guilabel> gives you a quick
            summary of new or important messages, daily
            appointments and urgent tasks.  You can customize
            its appearance and content, and use it to access
            Ximian Evolution services.
          </para>
        </listitem>
          </varlistentry>

    <varlistentry>
      <term> <guibutton>Inbox</guibutton>:</term>
      <listitem>
        <para>
          Click the <guibutton>Inbox</guibutton> button to start
          reading your mail.  Your Inbox is also where you can
          access Ximian Evolution's tools to filter, sort, organize, and
          search your mail.
        </para>
      </listitem>
    </varlistentry>

    <varlistentry>
      <term><guibutton>Calendar</guibutton>:</term>
      <listitem>
        <para>
          The Calendar can store your appointments and task lists
          for you.  Connected to a network, you can use it to keep
          a group of people on schedule and up to date.
        </para>
      </listitem>
    </varlistentry>

       <varlistentry>
         <term><guibutton>Tasks</guibutton>:</term>
    <listitem>
      <para>
         A full-size view of your calendar's task pad.
      </para>
    </listitem>
      </varlistentry>

    <varlistentry>
      <term><guibutton>Contacts</guibutton>:</term>
      <listitem>
        <para>
          The Addressbook holds contacts, with address, phone, and
          other personal information. Like calendar information,
          contact data can be synchronized with hand-held devices
          and shared over a network.
       </para>
      </listitem>
    </varlistentry>

<!-- NOT IMPLEMENTED YET


    <varlistentry>
      <term> <guibutton>Notes:</guibutton></term>
    <listitem>
      <para> The note pad is your catch-all tool: use it to take
        messages from phone conversations, keep small things
        organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
        you like. This feature is not yet implemented, but will be
        soon. See <xref linkend="usage-notes"> for more
        information.
      </para>
    </listitem>
    </varlistentry>
-->
      
    </variablelist>
      </para>
    </sect2>
    <sect2 id="usage-mainwindow-folderbar">
    <title>Folders and The Folder Bar</title>
    <para>
      The <interface>folder bar</interface> is a more comprehensive
      way to view the information you've stored with
      <application>Ximian Evolution</application>. It displays all your
      appointments, address cards, and email in a tree that's a lot
      like a <glossterm linkend="filetree">file
      tree</glossterm>-- it starts small at the top, and branches
      downwards. On most computers, there will be three or four
      folders at the base.  First, of course, is the
      <guilabel>Summary</guilabel>, a customizable summary of your
      information. Below that are your <guilabel>Local
      Folders</guilabel>, which hold all the
      <application>Ximian Evolution</application> data that's stored on your
      computer.  After that are your network servers: <glossterm
      linkend="ldap">LDAP</glossterm> servers that host shared contact
      directories, and <glossterm linkend="imap">IMAP</glossterm> mail
      folders to which you subscribe.  Lastly, there are
      <guilabel>vFolders</guilabel>, or virtual folders, discussed in
      <xref linkend="usage-mail-organize-vfolders">,
    </para>
    <para>
       
      A typical <guilabel>Local</guilabel> folder contains the following folders:
      <itemizedlist>
     <listitem>
        <para>
         <guilabel>Calendar</guilabel>, for appointments and
         event listings.
       </para>
     </listitem> 
     <listitem>
        <para>
        <guilabel>Contacts</guilabel>, for address cards.
       </para>
     </listitem>
         <listitem>
        <para>
        <guilabel>Drafts</guilabel>, for messages you started and didn't finish.
       </para>
     </listitem>
     <listitem>
        <para>
         <guilabel>Inbox</guilabel>, for incoming mail. 
       </para>
     </listitem>

    <listitem>
       <para>
        <guilabel>Outbox</guilabel>, for messages you have written
        but not yet sent.  This will be empty unless you use
        <application>Ximian Evolution</application> while offline.
       </para>
     </listitem>

    <listitem>
       <para>
        <guilabel>Sent</guilabel>, for sent mail.
       </para>
     </listitem>

    <listitem>
        <para>
        <guilabel>Trash</guilabel>, a vFolder view of all the
        messages you have marked for deletion but not yet
        <glossterm linkend="expunge">expunged</glossterm>.
       </para>
     </listitem>
      </itemizedlist>

    </para>
    <tip id="foldertips">
    <title>Navigating without the Folder Bar or the Shortcut Bar</title>
       <para>
         You don't need the folder bar or the shortcut bar to move
         around the main window. You can use the <keycap>Tab</keycap>
         key to switch from one part of the window to another. When
         you hide the folder bar, there is a menu on the left side of
         the window just below the toolbar to move about the folder
         tree, even with the folder and shortcut bars hidden.
       </para>
     </tip>

    <para>
       If you get large volumes of mail, you'll want more folders than
       just your Inbox.  To create a new folder:
    <orderedlist numeration="arabic">
      <listitem>
        <para>
          Select
          <menuchoice> <guimenu>File</guimenu>
        <guisubmenu>New</guisubmenu>
        <guimenuitem>Folder</guimenuitem></menuchoice>
          <keycombo action="simul">
        <keycap>Shift</keycap>
        <keycap>Ctrl</keycap>
        <keycap>E</keycap>
          </keycombo>.
        </para>
      </listitem>
      <listitem>
        <para>
          Select the name of the folder in the <guilabel>Folder
        Name</guilabel> field.
        </para>
      </listitem>
      <listitem>
        <para>
          Select the folder type.  The available options are.
          <itemizedlist>
        <listitem>
          <para>
            Calendar
          </para>
        </listitem>
        <listitem>
          <para>
            Contacts
          </para>
        </listitem>
        <listitem>
          <para>
            Mail
          </para>
        </listitem>
        <listitem>
          <para>
            Tasks
          </para>
        </listitem>
          </itemizedlist>

        </para>
      </listitem>
      <listitem>
        <para>
          Choose the location of the new folder.
        </para>
      </listitem>
    </orderedlist>
      </para>
    
    <sect3 id="subfolders">
    <title>Subfolders</title>
      <para>
        <application>Ximian Evolution</application> lets you nest folders
    inside of each other, so that you can have a detailed
    organizational system.
      </para>

       <note>
      <title>Folders Have Limits</title>
      <para>
              Calendars must go in calendar folders, mail in mail
          folders, and contacts in contact folders.
           </para>
    </note>

    <para>
      Right-clicking will bring up a menu for just about anything in
      <application>Ximian Evolution</application>.  If you right-click on a
      folder, you'll have a menu with the following options:
      <itemizedlist>
    <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
    <listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
    <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
    <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
    <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
    <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
    <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
    <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
    <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
      </itemizedlist>
    </para>
    <para>
      You can also rearrange folders and messages by dragging and
      dropping them.
    </para>

    <para>
      Any time new mail arrives in a mail folder, that folder
      label is displayed in bold text, along with the number of
      new messages in that folder.
    </para>
      </sect3>
    </sect2>
    
    <sect2 id="usage-mainwindow-menubar">
    <title>The Menu Bar</title>
    <para>
      The <interface>menu bar</interface>'s contents will always
      provide all the possible actions for any given view of your
      data.  If you're looking at your Inbox, most of the menu items
      will relate to mail; some will relate to other components of
      <application>Ximian Evolution</application> and some, especially those
      in the <guimenu>File Menu</guimenu> will relate to the
      application as a whole. 
   </para> 
   <para>
      <variablelist>
        <varlistentry>
          <term> <guimenu>File</guimenu>:</term>

          <listitem><para> Anything related to a file or to the
            operations of the application generally falls under this
            menu: creating things, saving them to disk, printing them,
            and quitting the program itself.  </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Edit</guimenu>:</term>
          <listitem><para>
              The <guimenu>Edit</guimenu> menu holds
              useful tools that help you edit text and move it around.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>View</guimenu>:</term>
          <listitem><para>
            This menu lets you decide how <application>Ximian Evolution</application> 
            should look. Some of the features control the appearance of 
            <application>Ximian Evolution</application> as a whole, and others 
            the way a particular kind of information appears.
          </para></listitem>
        </varlistentry>

        <varlistentry>
          <term> <guimenu>Actions</guimenu>:</term>
          <listitem><para>
        Holds actions which maybe applied to a message.  Normally,
        if there is only one target for the action -- for
        example, replying to a message -- you can find it in
        the <guimenu>Actions</guimenu> menu.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Tools</guimenu>:</term>
          <listitem><para>
             Tools for configuring, changing, and
          setting up preferences go here.  For mail, that means things like
          <guimenuitem>Mail Configuration</guimenuitem> and the
          <guimenuitem>Virtual Folder Editor</guimenuitem>.  For the
          <interface>Calendar</interface> and the <interface>Contact
          Manager</interface>, it's color, network, and layout
          configuration.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Help</guimenu>:</term>
          <listitem><para>
             Select among these items to open the 
             <application>Help Browser</application> 
             and read the <application>Ximian Evolution</application> manual.
          </para></listitem>
        </varlistentry>
      </variablelist>
   </para>

   <para>
      Once you've familiarized yourself with the <interface>main
      window</interface> you can start doing things with it.  We'll
      start with the <guilabel>Summary</guilabel>, which provides a
      quick overview of your <application>Ximian
      Evolution</application> information.
    </para>
    </sect2>
    <sect2 id="basics-summary">
      <title>Introducing the Summary</title>
      <para>
         The Ximian Evolution Summary provides you with a quick
         run-down of important information: your appointments for a
         given day, how much new mail you have, headlines from
         selected news services, and so forth. To see the Summary,
         click on the <guibutton>Summary</guibutton> button in the
         shortcut bar, or select the <guilabel>Summary</guilabel>
         folder in the folder bar.
      </para>

      <para>
<figure>
    <title>The Evolution Summary</title>

<screenshot>
<graphic  format="png" fileref="figures/summary" srccredit="Kevin Breit">
</screenshot>
</figure>
      </para>

<para>
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="png"></imageobject></inlinemediaobject> <guilabel>Weather Summary</guilabel>
</para>
<para>
Shows you the latest weather updates from hundreds of cities around the world.
</para>
<para>
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject> <guilabel>News Feeds</guilabel>
</para>
<para>
Displays up to the minute news from your favorite websites.
</para>
<para>
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject> <guilabel>Mail Summary</guilabel>
</para>
<para>
Shows you how many email messages you have in your selected folders, waiting to be read.
</para>
<para>
<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="png"></imageobject></inlinemediaobject> <guilabel>Calendar Summary</guilabel>
</para>
<para>
Shows you your calendar.
</para>
<para>
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="png"></imageobject></inlinemediaobject> <guilabel>Tasks</guilabel>
</para>
<para>
Shows your pending tasks
</para>


      <para>
        To add additional services to your Summary, or to edit the
        existing services, select
        <menuchoice>
      <guimenu>Tools</guimenu> 
      <guimenuitem>Summary Settings</guimenuitem> 
    </menuchoice>.
      </para>

    </sect2>

    <sect2 id="basics-mail">
      <title>Introducing Email</title>
      <para>
         <application>Ximian Evolution</application> email is like other
         email programs in several ways:
     <itemizedlist>
      <listitem>
        <para>
              It can sort and organize your mail in a wide variety of
              ways with folders, searches, and filters.
           </para>
      </listitem>
      <listitem>
        <para>
              It can send and receive mail in HTML or as plain text,
              and makes it easy to send and receive multiple file
              attachments.
           </para>
      </listitem>
      <listitem>
        <para>
              It supports multiple mail sources, including <glossterm
              linkend="imap">IMAP</glossterm>, <glossterm
              linkend="pop">POP3</glossterm>, local
              <filename>mbox</filename> and <filename>mh</filename>
              spools and files created by other mail programs.

<!-- NOT FOR 1.0, but maybe later 
              and even NNTP messages (newsgroups), which aren't
              technically email.
-->
            </para>
      </listitem>
      <listitem>
        <para>
          It lets you guard your privacy with encryption.
        </para>
      </listitem>
    </itemizedlist>
      </para>
      <para>
        However, <application>Ximian Evolution</application> has some
        important differences.  First, it's built to handle very large
        amounts of mail.  Both the <link
        linkend="usage-mail-organize-filters">filtering</link> and
        <link linkend="usage-mail-organize-search">searching</link>
        functions were built for speed and efficiency on large volumes
        of mail. There's also the <application>Ximian Evolution</application>
        <link linkend="usage-mail-organize-vFolders">vFolder</link>,
        an advanced organizational feature not found in mainstream
        mail clients.  If you get a lot of mail, or if you keep every
        message you get in case you need to refer to it later, you'll
        find this feature especially useful.
     </para>
     <para>
        Here's what the mailer looks like:

 <!-- ==============Figure=================================== -->

      <figure id="usage-mail-intro-fig">
          <title>Ximian Evolution Mail</title>
          <screenshot>
            <screeninfo>Inbox</screeninfo>
            <mediaobject><imageobject><imagedata  fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit">
        </imageobject></mediaobject>
        </screenshot>
      </figure>
<!-- ==============End of Figure============================== -->
</para>
      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="png"></imageobject></inlinemediaobject> <guilabel>Email
        Viewer</guilabel>
      </para>
    
      <para>
        This is where your email is displayed.
      </para>

      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2"
        format="png"></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
      </para>
    
      <para>
        The <guilabel>Message List</guilabel> displays all the emails
        that you have.  This includes all your read, unread, and email
        that is flagged to be deleted.
      </para>

      <para>
     If you find the <interface>view pane</interface> too small, you can resize
        the pane, enlarge the whole window, or double-click on the
        message in the <interface>message list</interface> to have it
        open in a new window.  To change the sizes of a pane, just click
        and hold on the divider between the two panes.  Then you can drag
        up and down to select the size of the panes.

</para>
<para> Just like with folders, you can right-click on messages in the
        message list and get a menu of possible actions: you can move,
        delete, or undelete them, and create filters or vFolders based
        on them.
      </para>
      <para>
        Most of the mail-related actions you'll want to perform are
        listed in the <guimenu>Message</guimenu> menu in the menu bar.
        The most frequently used ones, like
        <guimenuitem>Reply</guimenuitem> and
        <guimenuitem>Forward</guimenuitem>, also appear as buttons in
        the toolbar. Almost all of them are also located in the
        right-click menu and as keyboard shortcuts, which tend to be
        faster once you get the hang of them.  You can choose
        whichever way you like best; the idea is that the software
        should work the way you want, rather than making you work the
        way the it does.
      </para>

       <para>
         For an in-depth guide to the email capabilities of Ximian
         Evolution, read <xref linkend="usage-mail">.
      </para>
    </sect2>
    <sect2 id="basics-calendar">
      <title>Introducing the Calendar</title>
      <para>
       To begin using the calendar, select
       <guibutton>Calendar</guibutton> from the <interface>shortcut
       bar</interface>.  By default, the calendar starts showing
       today's schedule on a ruled background.  At the upper right,
       there's a monthly calendar you can use to switch days.  Below
       that, there's a <guilabel>Task</guilabel> pad, where you can
       keep a list of tasks separate from your calendar appointments.
       The day view in the calendar looks like this:

   <!-- ============== Figure ============================= -->
    <figure id="usage-calendar-fig">
      <title>Ximian Evolution Calendar View</title>
      <screenshot>
    <screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
    <mediaobject><imageobject><imagedata  fileref="figures/calendar" format="png" srccredit="Aaron Weber">
    </imageobject></mediaobject>
      </screenshot>
    </figure>
  <!-- ============== End of Figure ============================= --> 

    </para>

      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="png"></imageobject></inlinemediaobject> <guilabel>Appointment
        List</guilabel>
      </para>
  
      <para>
    The <guilabel>Appointment List</guilabel> is responsible for showing you all of
    your scheduled appointments, whether they are all day appointments or simply one time
    appointments that last a half an hour.
      </para>

      <para>
    <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
    <guilabel>Task List</guilabel>
      </para>

      <para>
        The <guilabel>Task List</guilabel> compliments the
        <guilabel>Appointment List </guilabel> as it keeps track of
        tasks which don't have a time associated with them. Tasks can
        have complex notes associated with them, and you can also note
        their completeness on a percentage scale.
      </para>

      <para>
    <inlinemediaobject><imageobject><imagedata  fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
    <guilabel>Calendar Window</guilabel>
      </para>

      <para>
    The <guilabel>Calendar Window</guilabel> has a graphical representation of
    the calendar, so you can select what days to view in the <guilabel>Appointment
    List</guilabel>.
      </para>

      <para>
          For more information about the calendar
          read <xref linkend="usage-calendar">.
      </para>

    </sect2>
    <sect2 id="basics-contacts">
      <title>Introducing the Address Book</title>
      <para>
        The <application>Ximian Evolution</application> address book
        can handle all of the functions of an address book, phone
        book, or Rolodex.  Of course, it's a lot easier to update
        <application>Ximian Evolution</application> than it is to
        change an actual paper book. <application>Ximian
        Evolution</application> also allows easy synchronization with
        hand-held devices and functions with <glossterm
        linkend="ldap">LDAP</glossterm> directories on a network.
      </para>
      <para>
        Another advantage of the <application>Ximian Evolution</application>
        address book is its integration with the rest of the
        application.  For example, you can create an address card from
        an email just by right-clicking on the sender's email address.
      </para>
      <para>
        To open your address book, click on
        <guibutton>Contacts</guibutton> in the shortcut bar, or select
        one of your contacts folders from the folder bar.  <xref
        linkend="usage-contact-fig"> shows the address book in all its
        organizational glory.  By default, the address book shows all
        your cards in alphabetical order, in a <glossterm
        linkend="minicard">minicard</glossterm> view.  You can select
        other views from the <guimenu>View</guimenu> menu, and adjust
        the width of the columns by clicking and dragging the gray
        column dividers.
      </para>
      <para>
        The address book looks like this:

      <figure id="usage-contact-fig">
    <title>Ximian Evolution Contact Interface</title>
    <screenshot>
      <screeninfo>Ximian Evolution Contact List Window</screeninfo>
      <mediaobject><imageobject><imagedata  fileref="figures/contact" format="png" srccredit="Kevin Breit">
      </imageobject></mediaobject>
    </screenshot>
      </figure>
     </para>
      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="png"></imageobject></inlinemediaobject> <guilabel>Contact
        List</guilabel>
      </para>
      <para>
        The <guilabel>Contact List</guilabel> lists your contacts.
      </para>
      <para>
          For detailed instructions on how to use the address book,
          read <xref linkend="usage-contact">.
      </para>
    </sect2>
  </sect1>
</chapter>