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diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml deleted file mode 100644 index 2dd289e4c3..0000000000 --- a/doc/C/usage-mail.sgml +++ /dev/null @@ -1,776 +0,0 @@ - - <chapter id="usage-mail"> - <title>Evolution Mail</title> - <abstract> - <title> An Overview of the Evolution Mailer</title> - <para> - Email is an integral part of life these days, and - <application>Evolution</application> mail is here to help - you keep track of it. <application>Evolution</application> - email is like other email programs in all the ways you would - hope: - <itemizedlist> - <listitem> - <para> - Item: Description - </para> - </listitem> - <listitem> - <para> - Item: Description - </para> - </listitem> - <listitem> - <para> - Item: Description - </para> - </listitem> - </itemizedlist>. - </para> - <para> - However, <application>Evolution</application> has some - important differences. First, it's built to handle very - large amounts of mail without slowing down or crashing. We - had high mail volumes in mind when we designed our <link - linkend="usage-mail-organize-filters">filtering</link> and - <link linkend="usage-mail-organize-search">searching</link> - functions. There's also the - <application>Evolution</application> <link - linkend="usage-mail-organize-vFolders">vFolder</link>, an - advanced organizational feature not found in other mail - clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, - you'll find that feature especially useful. - </para> - - <para> - You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. By - default, the <interface>Inbox</interface> is open when you - start <application>Evolution</application>, and the first - time you see your inbox, there's a message in it from Helix - Code welcoming you to the application. - </para> - </abstract> - - <sect1 id="usage-mail-getnsend"> - <title>Reading, Getting and Sending Mail</title> - <sect2 id="usage-mail-getnsend-read"> - <title>Reading a Message</title> - <para> - The first time you open your - <application>Evolution</application> - <guilabel>Inbox</guilabel>, you will see a window like the - one in <xref linkend="usage-mail-intro-fig">, with a - message from Helix Code in the<interface> message - list</interface>. The message is displayed - below that, in the <interface>view pane</interface>. If - you find the<interface> view pane</interface> too small, - you can double-click on the message in the - <interface>message list</interface> to have it open in a - new window. As is the case with folders, you can - right-click on messages in the message list and get a - menu of possible actions. - </para> - <para> - Go ahead and right-click on the message, and select - <guimenuitem>Delete Message</guimenuitem> from the menu - that appears. The message will move into the - <guilabel>Trash</guilabel> folder. If you want to keep - it, you can open the <guilabel>Trash</guilabel> folder - and drag the message back to your - <guilabel>Inbox</guilabel>. The trash will be - automatically emptied the next time you quit - <application>Evolution</application>. (FEATURE - UNIMPLEMENTED! Text may change to fit featureset) - - <!-- ==============Figure=================================== --> - <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! --> - <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Evolution Mail</screeninfo> - <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - <!-- ==============End of Figure=================================== - --> - </para> - </sect2> - - - - <sect2 id="usage-mail-getnsend-get"> - <title>Getting Mail</title> - <para> - To check your email, just click <guibutton>Send and - Receive</guibutton> in the toolbar. If this is the first - time you've done so, the <interface>mail druid</interface> - will ask you for the information it needs to check your - mail (see <xref linkend="config-setupassist"> for more - information). Then, <application>Evolution</application> - will download your mail for you and send any mail you've - marked ready to send. New mail will appear in your - <interface>Inbox</interface> and also in the - <interface>Today View</interface>. - </para> - - <para> - If you get an error message instead of mail, you probably - need to change your network preferences. To learn how to - do that, have a look at <xref - linkend="config-prefs-network">, or ask your system - administrator. - </para> - - <sect3 id="usage-mail-getnsend-get-attach"> - <title>Attachments, HTML Mail, and Live Documents</title> - <para> - If you receive a file attached to an email, - <application>Evolution</application> will ask where you - want to put it. Once you've downloaded a file, you can - open, move, copy, or execute it just like any other, - using <application>Nautilus</application> or your - favorite shell or file manager. (This text will change - to fit app behavior, once features are implemented.) - </para> - - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. HTML - formatting will display automatically, although you can - turn it off if you prefer. - </para> - - <para> - It can also display <glossterm>live - documents</glossterm>, which have scripted or - executable contents— for example, a working - spreadsheet page or a chess game. - </para> - <tip id="badidea-attachment"> - <title>Bad Idea</title> - <para> - When someone you don't know sends you an attached - program, go ahead and run it. Set your preferences to - always run live documents when you recieve them, too. - Everybody knows all that virus stuff is just a Windows - problem. - </para> - </tip> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send"> - <title>Writing and Sending Mail</title> - <para> - You can start writing a new - email message by selecting <guimenuitem>New - Mail</guimenuitem> from the <guimenu>File Menu</guimenu>, - or by pressing <keysym>Ctrl-N</keysym>. When you do so, - the <interface>New Message</interface> window will open, - as shown in <xref linkend="usage-mail-newmsg-fig">. - </para> - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - <para> - Enter an address in the <guilabel>To:</guilabel> field, a - message in the <guilabel>Message:</guilabel> field, and - press <guibutton>Send and Receive</guibutton>. That's - easy. It may even be too easy, which is why I like to - queue my messages up to be sent a few minutes later. - - <tip id="usage-mail-getnsend-send-attach-tip"> - <title>Send Now, Send Later</title> - <para> - Evolution will send mail immediately unless you tell - it to do otherwise by selecting <guimenuitem>Send - Later</guimenuitem> from the <guimenu>MENU</guimenu>. - Then, when you press <guibutton>Send & - Receive</guibutton>, all your unsent messages will go - out at once. I like to use "Send Later" because it - gives me a chance to change my mind about a message - before it goes out. That way, I don't send anything I'll - regret the next day. - </para> - <para> - To learn more about how you can specify message queue - and filter behavior, see <xref linkend="config-prefs-mail">. - </para> - </tip> - </para> - - <para> - There is quite a bit more to sending mail, though. In the - next few sections, you'll see how - <application>Evolution</application> handles additional features, - including mailing lists, attachments, and forwarding. - </para> - - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients</title> - <para> - If you have created address cards in the contact - manager, you can also enter nicknames or other portions - of address data, and - <application>Evolution</application> will complete the - address for you. (INSERT description of UI for this - feature, once it is decided upon). If you enter a name - or nickname that can go with more than one card, - Evolution will open a dialog box to ask you which person - you meant. (QUESTION: will users be able to drag & drop - address cards to send email?). For more information - about using email together with the contact manager and - the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts-group">. - </para> - <para> - In addition, you can mark recipients in three different - ways. The <guilabel>To:</guilabel> field is for the - primary recipients of the message you are going to send. - However, it is considered bad form to have more than a - few email addresses in this section. - </para> - <para> - If you're writing to one person, but want to keep a - third party up to date, you can use - <guilabel>Cc:</guilabel>. Hearkening back to the dark - ages when people used typewriters and there were no copy - machines, "Cc" stands for "Carbon Copy." Use it - whenever you want to share a message you've written to - someone else. - <example> - <title>Using the Cc: field</title> - <para> - Say, for example, Susan sends an email to a client. - She puts her co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - recieved the message, and know that they can talk - to Tim about the message as well. - </para> - </example> - </para> - <para> - If you have a large number of recipients, or if you want - to send mail to several people without sharing the - recipient list, you should use - <guilabel>BCc:</guilabel>. "BCc" stands for "Blind - Carbon Copy", and means that people listed in the - <guilabel>BCc:</guilabel> are excluded from the - recipient list, although they will receive the message - and the list of addresses from the - <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> - fields. - - <example id="ex-mail-bcc"> - <title>Using the BCc: field</title> - <para> - Let's say Tim sends an email to a client, and wants - his supervisor to know what he wrote. He doesn't, - however, want the client to start writing his - supervisor about the project— it's Tim's job - to deal with the client. So Tim puts his - supervisor's email address in the - <guilabel>BCc:</guilabel> field. That way, the - client has one contact, and the boss stays in the - loop. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> - <para> - In order to reply to a message, click on it once in the - message list to select it. Then press the - <guibutton>Reply</guibutton> button, or use the - <keysym>REPLY COMBO</keysym> hot key. A window like - the <interface>New Message</interface> window will - appear, but the subject will already be present— - typically, your new message will have the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the - full text of the previous message may be inserted into - the new message, with the > character before each - line. This indicates quoting. You can intersperse - your message with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig"> - -<!-- note that this figure should have a reply mail ready to send, with quoted materials and the relevant replies interspersed--> -<!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - </para> - - <para> - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, - you may wish to select one of the items under the - <guimenuitem>Reply-To</guimenuitem> submenu on the - <guimenu>MENU</guimenu> menu. This will allow you to - choose one or several of the other message recipients in - addition to the person who originally sent you the - message. If there are large numbers of people in the - <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> - fields, this can save substantial amounts of time. In - addition, Reply-To makes it very easy to keep off-topic - conversation away from mailing lists and newsgroups. - <example> - <title>Using the Reply-To feature</title> - <para> - Returning again to the email Susan sent to Tim and - their client, you'll note that the Reply-To feature - allows the client to decide whether to reply just to - Susan, or to both Tim and Susan by selecting - a menu item, rather than by cutting and pasting the - email addresses. - </para> - </example> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-fancy"> - <title>Embellishing that email</title> - <para> - <application>Evolution</application> allows you to - make your email more attractive in a number of ways. You - can send messages formatted with HTML, attach any sort - of file to them, and even include live documents, like - spreadhseets or chess games. This section will tell - you how. - </para> - - <sect4 id="usage-mail-getnsend-send-html"> - <title>Colors, pictures, and fonts with HTML Mail</title> - <para> - Most email messages are sent as plain text, but they - can also be sent as HTML, which means they can include - color, text style, and other formatting information. - Evolution will read and display HTML properly without - trouble, and also allows you to send outgoing - email messages as HTML. To send an HTML message, just - use the composition toolbar to add formatting; - your message text will appear formatted in the composer - window, and the message will be sent as HTML. - </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - Any text, including HTML tags, entered into the - message composition window is assumed to be plain - text. If you enter HTML directly into the - composer— say, <markup - role="html"><BR>Bold Text</BR></markup>, - the the composer will assume you meant exactly that, - and not "make this text bold," as a HTML composition - tool would. For the very technically inclined, that - means that when the text <markup - role="html"><BR></markup> is sent as HTML, it - will be converted to the string - <literal>&lt;BR&gt;</literal>. - </para> - </note> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. - <emphasis>Some</emphasis> people refer to HTML mail as - "the root of all evil" and get very angry if you send - them HTML mail, which is why the default in - <application>Evolution</application> is plain text. - If you choose to send HTML mail, but have an address - book entry for someone who does not wish to receive - HTML-enhanced mail, you can note that preference in - their address card. The mailer will automatically - strip the HTML tags from any messages you send to that - address. - </para> - </sect4> - - <sect4 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - If you want to attach a file to your email message, - you can do so by <!--describe process here-->. If - your recipients can read HTML mail, you can put an - image inside the mail by dragging the file into the - composer window, or by selecting <guimenuitem>Menu - Item</guimenuitem> from the <guimenu>Menu</guimenu> - menu. Still, unless you know what email client the - recipient is using, it's best to send a message or - attachment in the simplest manner possible. - </para> - </sect4> - <sect4 id="usage-mail-getnsend-send-live"> - <title>Live Documents</title> - <para> - Later versions of <application>Evolution</application> - will allow you to enliven your email with almost any - sort of document, and even with entire - applications. At this point, however, I don't know how - that will work. - </para> - </sect4> - </sect3> - - <sect3 id="usage-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - <guilabel>Forward</guilabel> is useful if you have - received a message and you think someone else would like - to see it, or if you get a message intended for someone - else. You can forward a message as an attachment to a - new message (the default way of forwarding) or you can send it - <glossterm>inline</glossterm> as a quoted portion of the - message you are sending. Attachment forwarding is best - if you want to send the entire message you received, - unaltered. Inline forwarding is best if you want to - send portions of a message, or if you have a large - number of comments on different sections of the message - you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message, first make sure it is selected by - clicking it once in the message list. Then, press - <guibutton>Forward</guibutton> on the toolbar, or select - SOMETHING. To forward a message inline instead of as an - attachment, DO SOMETHING ELSE. Choose an addressee as - you would when sending a new message; the subject will - already be entered, but you can alter it. Enter your - comments on the message in the <interface>composition - frame</interface>, and press <guibutton>Send and - Receive</guibutton>. To forward it - <glossterm>inline</glossterm> instead of attached, - select <guimenuitem>Forward Inline</guimenuitem> from - the <guimenu>Message</guimenu> menu. - </para> - </sect3> - <sect3 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Usage</title> - <para> - I started with ten, but four were "Don't send - <glossterm>spam</glossterm>." - <itemizedlist> - <listitem> - <para> - Always begin and close with a salutation. Say - "please" and "thank you", just like you do in real - life. You can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - ALL CAPS MEANS YOU'RE SHOUTING! - </para> - </listitem> - - <listitem> - <para> - Never write anything in email you wouldn't say in - public. Old messages have a nasty habit of - resurfacing when you least expect them to. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - Don't send spam or forward chain mail. If you - must, verify any rumors, and make sure the - message doesn't have multiple layers of email - quotation symbols (>) indicating multiple - layers of careless inline forwarding. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context. Not too - much, not too little. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-organize"> - <title>Organizing Your Mail</title> - <para> - Even if you only get a few email messages a day, you - probably want to sort and organize them. When you get a - hundred a day and you want to refer to a message you - received six weeks ago, you need to sort and organize them, - and <application>Evolution</application> has the tools to - help you do it. - </para> - - <sect2 id="usage-mail-organize-folders"> - <title>Getting Organized with Folders</title> - <para> - Mail, as well as address cards and calendars, is kept in - folders. If you like, you can create new folders by - selecting <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu, or by pressing - <keysym>COMBO</keysym>. (Will there be a dialog box to - determine name and location? Must wait for feature to - describe.) The new folders will appear in the - <interface>tree view</interface>, and you can drag them - wherever you want to relocate them. You can move messages - into the folders by dragging and dropping, or by selecting - them and choosing <guimenuitem>ITEM</guimenuitem> from the - <guimenu>MENU</guimenu>. If you create filters with the - <interface>filter druid</interface>, you can have mail - moved to a folder automatically. An email message can be in - only one folder at a time, just like real mail in real - folders. This is also the case for folders of address - cards and calendar information. - </para> - </sect2> - - <sect2 id="usage-mail-organize-search"> - <title>Searching for Messages</title> - <para> - Because <application>Evolution</application> automatically - creates an index of every email you send or receive, it - can search through your old messages and present you with - results very quickly. You can search for messages by - author, subject, keyword, or headers. (INSERT descriptons - of what those terms mean) - </para> - <para> - To create a search, enter the word or phrase you're - looking for in the form field below the toolbar, and - choose a search type: - <itemizedlist> - <listitem> - <para> - <guilabel>Body or subject contains:</guilabel> This - will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body contains:</guilabel> This will search - only in message text, not the subject lines. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject contains:</guilabel> This will - show you messages where the search text is in the - subject line. It will not search in the message body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Body does not contain:</guilabel> This - finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - </para> - </listitem> - - <listitem> - <para> - <guilabel>Subject does not contain:</guilabel>This - finds every mail whose subject does not - contain the search text. - </para> - </listitem> - </itemizedlist> - - </para> - </sect2> - - <sect2 id="usage-mail-organize-vFolders"> - <title>Getting Really Organized with Virtual Folders</title> - <para> - If you find yourself performing a search frequently, you - can save it as a virtual folder. Virtual folders, or - vFolders, are an advanced way of viewing your email - messages within <application>Evolution</application>. If - you get a lot of mail or often forget where you put - messages, vFolders can help you stay on top of things. - </para> - <para> - A vFolder looks and acts a lot like a folder, but it's - actually a saved search that you can access in most of the - same ways you would a regular folder. The one important - differences between them is that a conventional folder - actually contains messages, but a vFolder is a view of - messages that may be in several different folders. This - means that while a message may fall into several vFolders, - it can be in only one conventional folder. Also, it means - that you cannot remove a message from a vFolder unless you - delete it, and you cannot add a message to a vFolder - unless you change the vFolder's search criteria. - </para> - <para> - As messages that meet the vFolder criteria arrive or are - deleted, <application>Evolution</application> will - automatically place them in and and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder it actually exists in as well as - any vFolders which include it. - </para> - <para> - That's pretty complicated. But it can be useful. For - example, if I have a folder for all the email from one - person, and another folder for all the email on a given - topic, I feel organized. But when the person sends me - mail about the topic, my whole email filing universe - becomes chaotic. I need vFolders to save the day for me. - </para> - <para> - That sounds silly, but imagine a business trying to keep - track of mail from hundreds of vendors and clients, or a - university with overlapping and changing groups of - faculty, staff, administrators and students. The larger - the system, the less you can afford that sort of - confusion. vFolders make for better organization because - they can accept overlapping groups in a way that regular - folders and filing systems can't. - </para> - - <example id="usage-mail-organize-vFolders-ex"> - <title>Using Folders, Searches, and vFolders</title> - <para> - To organize my mail box, I can set up a vFolder - for emails from my friend Vince, by doing (INSERT - PROCESS HERE). Then, whenever I want to see the - messages Vince has sent me, I open the vFolder, and - every message he's sent me shows up, no matter where - I've actually filed it. If I want, I can also create a - vFolder containing any message from my list of - co-workers which also has the name of the project in - it. That way, when Vince sends me mail about the - project, I can see that message both in the "Vince" - vFolder and in the "Project" vFolder. That's because - when I open up the "Vince" folder, I'm really - performing a search for all the mail from Vince, and - when I open the "Project" folder I'm really performing - a search for all the mail about the project. - - (INSERT SCREENSHOT HERE) - - </para> - </example> - </sect2> - - <sect2 id="usage-mail-organize-filters"> - <title>Staying organized: Mail Filters in Evolution</title> - <para> - Filters sort your email for you. People who subscribe to - multiple mailing lists, or who often need to refer to - messages they have sent, find filters especially helpful - to seperate personal from list-related mail, but they're - good for anybody who gets more than a few messages a day. - To create a filter, go to your - <interface>Inbox</interface>. Then select - <guimenuitem>Filter Druid</guimenuitem> from the - <guimenu>Tools</guimenu> menu. This will start the a - <glossterm> druid</glossterm>, which will allow you to - create filters. - </para> - - <para> The <interface>filter druid</interface> window - contains a window listing rules, and an option to create a - new rule. To start filtering your mail, click - <guibutton>Add</guibutton> to add a filtering rule. - You'll decide when it should take place: - <itemizedlist> - <listitem> - <para> - <guilabel>When mail arrives:</guilabel> Select - this option to have messages filtered as they - arrive. - </para> - </listitem> - <listitem> - <para> - <guilabel>When mail is sent:</guilabel> Select - this option to filter your outgoing mail. You - can use this feature to keep your - <interface>Outbox</interface> as organized as - your <interface>Inbox</interface>. - </para> - </listitem> - </itemizedlist> - </para> - - <para> - Then, the filter druid will ask you which emails it should - act upon. You can set criteria to include words or phrases - in the subject, To:, Cc: or body of the message. Once - you've decided which messages to filter, the druid will ask - you the sort of action you wish to take. More details and - screenshots should follow here. - </para> - - - <note> - <title>Two Notable Filter Features</title> - <para> - <itemizedlist> - <listitem><para>Any incoming email that does not meet - filter action criteria remains in the Inbox. </para> - </listitem> - - <listitem><para>If you move a folder, your filters - will follow it. </para></listitem> - </itemizedlist> - </para> - </note> - </sect2> - </sect1> - </chapter> -<!-- ================ END OF MAILER CHAPTER ============= --> |