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-<!--
- <!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-<chapter id="usage-mainwindow">
-
- <title>The Evolution Workspace</title>
- <sect1 id="usage-mainwindow-starting">
- <title>Starting Evolution</title>
- <para>
- Start <application>Evolution</application> by selecting
- <guimenuitem>Evolution</guimenuitem> from your
- <guimenu>Programs</guimenu> menu, or by typing
- <command>evolution</command> at the command line. The first time
- you run the program, it will create a directory called
- <filename>evolution</filename> in your home directory, where it
- will keep all your <application>Evolution</application>-related
- files. At this point, it will also offer to import old messages
- from other mail clients, such as Netscape mail.
- </para>
- </sect1>
-
- <sect1 id="usage-mainwindow-basics">
- <title>Evolution Basics</title>
- <para>
- After <application>Evolution</application> starts up, you will
- see the <interface>main window</interface>, with the
- <interface>Inbox</interface> open. On the left of
- the <interface>main window</interface> is the <interface>shortcut
- bar</interface>, with several buttons in it. Just underneath the
- title bar is a series of menus in the <interface>menu
- bar</interface>, and below that, the <interface>tool
- bar</interface> with buttons for different functions. The largest
- part of the <interface>main window</interface> is taken up by the
- content view, where your messages are displayed. Above that is
- the message list view, where a summary of your email is displayed.
- If you're running the program for the first time,
- you'll have one message: a welcome from Ximian.
- </para>
- <sect2 id="usage-mainwindow-shortcutbar">
- <title>The Shortcut Bar</title>
- <para>
- <application>Evolution</application>'s most important job is
- to give you access to your information and help you use it
- quickly. One way it does that is through the
- <interface>shortcut bar</interface>, the column on the left
- hand side of the main window. The large buttons with names
- like <guilabel>Inbox</guilabel> and
- <guilabel>Contacts</guilabel> are the shortcuts, and you can
- select different groups of shortcuts by clicking the
- rectangular group buttons.
- </para>
- <para>
- Take a look at the <guilabel>Shortcut Bar</guilabel>
- The shortcut buttons in that category are:
-
- <variablelist>
- <varlistentry>
- <term> <guibutton>My Evolution</guibutton></term>
- <listitem>
- <para>
- Start your day here. <guilabel>My Evolution</guilabel>
- gives you a quick summary of new or important messages,
- daily appointments and urgent tasks. You can customize
- its appearance and content, and use it to access
- Evolution services.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guibutton>Inbox</guibutton></term>
- <listitem>
- <para>
- Click the <guibutton>Inbox</guibutton> button to start
- reading your mail. Your Inbox is also where you can
- access Evolution's tools to filter, sort, organize, and
- search your mail.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Calendar</guibutton></term>
- <listitem>
- <para>
- The Calendar can store your appointments and To do lists
- for you. Connected to a network, you can use it to keep
- a group of people on schedule and up to date.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Tasks</guibutton></term>
- <listitem>
- <para>
- A full-size view of your calendar's task pad.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Contacts</guibutton></term>
- <listitem>
- <para>
- The Contact Manager holds your addresses, phone numbers,
- and contact information. Like calendar information,
- contact data can be synchronized with hand-held devices
- and shared over a network.
- </para>
- </listitem>
- </varlistentry>
-
-<!-- NOT IMPLEMENTED YET
-
-
- <varlistentry>
- <term> <guibutton>Notes:</guibutton></term>
- <listitem>
- <para> The note pad is your catch-all tool: use it to take
- messages from phone conversations, keep small things
- organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
- you like. This feature is not yet implemented, but will be
- soon. See <xref linkend="usage-notes"> for more
- information.
- </para>
- </listitem>
- </varlistentry>
--->
-
- </variablelist>
- </para>
- </sect2>
- <sect2 id="usage-mainwindow-folderbar">
- <title>Folders and The Folder Bar</title>
- <para>
- The <interface>folder bar</interface> is a more comprehensive
- way to view the information you've stored with
- <application>Evolution</application>. It displays all your
- appointments, address cards, and email in a tree that's a lot
- like a <glossterm linkend="filetree">file
- tree</glossterm>&mdash; it starts small at the top, and branches
- downwards. On most computers, there will be three or four
- folders at the base. First is the <guilabel>Local</guilabel>
- folder, which holds all the <application>Evolution</application>
- data that's stored on your computer. After that are
- <guilabel>Other Contacts</guilabel>, <glossterm
- linkend="ldap">LDAP</glossterm> contact directories stored on a
- network, followed by any <glossterm
- linkend="imap">IMAP</glossterm> mail folders you may have
- available to you over your network. Lastly, there are
- <guilabel>Virtual Folders</guilabel>, discussed in <xref
- linkend="usage-mail-organize-vfolders">,
- </para>
- <para>
-
- A typical <guilabel>Local</guilabel> folder contains the following folders:
- <itemizedlist>
- <listitem>
- <para>
- <guilabel>My Evolution</guilabel>, a quick summary to help you do
- your tasks.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Calendar</guilabel>, for appointments and
- event listings.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Contacts</guilabel>, for address cards.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Drafts</guilabel>, for messages you started and didn't finish.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Inbox</guilabel>, for incoming mail.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Outbox</guilabel>, for messages you have written
- but not yet sent. This will be empty unless you use
- <application>Evolution</application> while offline.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Sent</guilabel>, for sent mail.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Trash</guilabel>, a virtual folder view of all
- the messages you have marked for deletion but not yet
- <glossterm linkend="expunge">expunged</glossterm>. Note that
- once you have expunged a message, it
- is permanently deleted.
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
- <tip id="foldertips">
- <title>Navigating without the Folder Bar</title>
- <para>
- You don't need the folder bar or the shortcut bar to move
- around the main window. You can use <keycap>Tab</keycap> to
- switch from one part of the window to another. When you hide the folder
- bar,
- there is a menu on the left side of the window just below the toolbar
- to move about the folder tree, even with the folder and
- shortcut bars hidden.
- </para>
- </tip>
-
- <para>
- If you get any serious amount of mail, you'll want more folders
- than just your Inbox.
- To create a new folder:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select
- <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Folder</guimenuitem></menuchoice>
- <keycombo action="simul">
- <keycap>Shift</keycap>
- <keycap>Ctrl</keycap>
- <keycap>E</keycap>
- </keycombo>.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the name of the folder in the <guilabel>Folder
- Name</guilabel> field.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the folder type. The available options are.
-
- <itemizedlist>
- <listitem>
- <para>
- Calendar
- </para>
- </listitem>
- <listitem>
- <para>
- Contacts
- </para>
- </listitem>
- <listitem>
- <para>
- Mail
- </para>
- </listitem>
- <listitem>
- <para>
- Mail Storage
- </para>
- </listitem>
- <listitem>
- <para>
- My Evolution
- </para>
- </listitem>
- <listitem>
- <para>
- Tasks
- </para>
- </listitem>
- <listitem>
- <para>
- vTrash
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
- </listitem>
- <listitem>
- <para>
- Select the folder for the new folder to go in.
- </para>
- </listitem>
- </orderedlist>
- </para>
-
- <sect3 id="subfolders">
- <title>Subfolders</title>
- <para>
- <application>Evolution</application> can also manage subfolders,
- subfolders are folders inside of folders. This works well if
- you want to try to separate your home folders from your work
- folders, or if you like to keep very organized.
- </para>
-
-
-
- <note>
- <title>Folders Have Limits</title>
- <para>
- Calendars must go in calendar folders, mail in mail
- folders, and contacts in contact folders.
- </para>
- </note>
-
- <para>
- Right-clicking will bring up a menu for just about anything
- in GNOME, and <application>Evolution</application> is no
- exception. If you right-click on a folder, you'll have a
- menu with the following options:
- <itemizedlist>
- <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
- <listitem><para><guimenuitem>Open in New Window</guimenuitem>, to see it in a new Evolution window. </para></listitem>
- <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
- <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
- <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
- <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
- <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
- <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
- <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
-
- </itemizedlist>
- </para>
-
- <para>
- You can also rearrange folders and messages by dragging and
- dropping them.
- </para>
-
-
-
-<!--
- <tip>
- <title>Context-Sensitive Help</title>
- <para>
- GNOME 2.0 offers context-sensitive help, which means you can
- almost always get help on an item by right-clicking it. If
- you're not sure what something is, or don't know what you can
- do with it, choosing <guimenuitem>Help</guimenuitem> from the
- right-click menu is a good way to find out.
- </para>
- </tip>
--->
-
- <para>
- Any time new information arrives in a mail folder, that folder label
- is displayed in bold text, along with the number of new messages in
- that folder inside of paranthesis.
- </para>
- </sect3>
- </sect2>
-
- <sect2 id="usage-mainwindow-menubar">
- <title>The Menu Bar</title>
- <para>
- The <interface>menu bar</interface>'s contents will always
- provide all the possible actions for any given view of your
- data. That means that, depending on the context, menu bar items
- will change. If you're looking at your Inbox, most of the menu
- items will relate to mail; some will relate to other components
- of <application>Evolution</application> and some, especially
- those in the <guimenu>File Menu</guimenu> will relate to the
- application as a whole. The contents of the menu bar are
- described in <xref linkend="menuref">.
- </para>
- <para>
- <variablelist>
- <varlistentry>
- <term> <guimenu>File</guimenu></term>
-
- <listitem><para>
- Anything even related to a file or to the operations
- of the application generally falls under this
- menu: creating things, saving them to disk,
- printing them, and quitting the program itself.
-
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Edit</guimenu></term>
- <listitem><para>
- The <guimenu>Edit</guimenu> menu holds
- useful tools that help you edit text and move it around.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>View</guimenu></term>
- <listitem><para>
- This menu lets you decide how <application>Evolution</application>
- should look. Some of the features control the appearance of
- <application>Evolution</application> as a whole, and others
- the way a particular kind of information appears.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Actions</guimenu></term>
- <listitem><para>
- Holds actions which maybe applied to a message. Normally,
- if there is only one target for the action &mdash; for
- example, replying to a message &mdash; you can find it in
- the <guimenu>Actions</guimenu> menu.
- </para></listitem>
- </varlistentry>
-
-
- <varlistentry>
- <term> <guimenu>Tools</guimenu></term>
- <listitem><para>
- Tools for configuring, changing, and
- setting up preferences go here. For mail, that means things like
- <guimenuitem>Mail Configuration</guimenuitem> and the
- <guimenuitem>Virtual Folder Editor</guimenuitem>. For the
- <interface>Calendar</interface> and the <interface>Contact
- Manager</interface>, it's color, network, and layout
- configuration.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Help</guimenu></term>
- <listitem><para>
- Select among these items to open the
- <application>Help Browser</application>
- and read the <application>Evolution</application> manual.
- </para></listitem>
- </varlistentry>
- </variablelist>
- </para>
-
- <para>
- Once you've familiarized yourself with the <interface>main
- window</interface> you can start doing things with it. We'll
- start with your executive summary.
- </para>
- </sect2>
- </sect1>
- <sect1 id="first-time-druid">
- <title>First Time Druid</title>
- <para>
- When you first start <application>Evolution</application>, you are
- presented with a first time druid. The druid will help you get your email
- preferences configured and import your email from your other program.
- </para>
- <para>
- The first screen welcomes you to the druid. It is estimated that
- configuring your mail will take 2 to 5 minutes and importing mail will
- take 1 to 2 minutes.
- </para>
- <sect2 id="first-step">
- <title>Step 1 of 4</title>
- <para>
- The Identity window is the first of four steps in the druid. The
- identity step lets you configure your basic, personal information.
- <itemizedlist>
- <listitem>
- <para>
- Full Name &mdash; Your full name (Example: John Doe).
- </para>
- </listitem>
- <listitem>
- <para>
- Email Address &mdash; Your email address (Example: john@doe.com)
- </para>
- </listitem>
- <listitem>
- <para>
- Organization &mdash; The company you work for (optional).
- </para>
- </listitem>
- <listitem>
- <para>
- Signature file &mdash; You can setup
- <application>Evolution</application> to put text at the end of all
- your emails. This is the file which that text is located in.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
- <sect2 id="second-step">
- <title>Step 2 of 4</title>
- <para>
- The <guilabel>Recieving Email</guilabel> step lets you configure
- receving email people have sent you.
- <itemizedlist>
- <listitem>
- <para>
- Server Type &mdash; There are numerous types of servers which
- <application>Evolution</application> can download your email from:
- <itemizedlist>
- <listitem>
- <para>
- POP &mdash; Downloads your email to your hard disk for
- permanent storage.
- </para>
- </listitem>
- <listitem>
- <para>
- IMAPv4 &mdash; Keeps the email on your server so you can
- access your email from any computer that supports IMAPv4 and
- have everything be the same.
- </para>
- </listitem>
- <listitem>
- <para>
- Unix mbox spool-format file &mdash; Bad description, we're
- getting a better definition shortly.
- </para>
- </listitem>
- <listitem>
- <para>
- Standard Unix mailbox file &mdash; Bad description, we're
- getting a better definition shortly.
- </para>
- </listitem>
- <listitem>
- <para>
- Qmail maildir format files &mdash; If you download your
- mail using qmail, you'll want to use this.
- </para>
- </listitem>
- <listitem>
- <para>
- None &mdash How do you have None? figure out!
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- <listitem>
- <para>
- Email Server &mdash; This is the address of the server you're
- downloading from.
- </para>
- </listitem>
- <listitem>
- <para>
- Username &mdash; The username that you login to your email. That
- is often the part before the @ in your email.
- </para>
- <para>
- Authentication Type &mdash; Chances are you are using
- <guilabel>Password</guilabel>. Ask your administrator for more
- details. You can have <application>Evolution</application> check
- by clicking <guibutton>Check for supported types</guibutton>.
- </para>
- <para>
- Remember Password &mdash; If you prefer to not enter your
- password everytime you check email, press this button.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
- <sect2 id="third-step">
- <title>Step 3 or 4</title>
- <para>
- The <guilabel>Sending Email</guilabel> step lets you configure sending
- email.
- <itemizedlist>
- <listitem>
- <para>
- Server Type &mdash; There are numerous server types that
- <application>Evolution</application> supports for sending your
- mail.
- <itemizedlist>
- <listitem>
- <para>
- SMTP &mdash; Downloads mail into your mailbox file.
- </para>
- </listitem>
- <listitem>
- <para>
- Sendmail &mdash; Uses another program to download your mail
- to your mailbox files.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- <listitem>
- <para>
- Host &mdash; The server to connect to that sends your mail.
- </para>
- </listitem>
- <listitem>
- <para>
- Server requires authentication &mdash; Check if you need a password to
- send mail.
- </para>
- </listitem>
- <listitem>
- <para>
- Authentication Type &mdash; Chances are you are using
- <guilabel>Password</guilabel>. Ask your administrator for more
- details. You can have <application>Evolution</application> check
- by clicking <guibutton>Check for supported types</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Username &mdash; The username that you login to your email. That
- is often the part before the @ in your email.
- </para>
- </listitem>
- <listitem>
- <para>
- Remember Password &mdash; If you prefer to not enter your
- password everytime you check email, press this button.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
-
- <sect2 id="fourth-step">
-<!-- This section sucks. Look at it, ask for improvements -->
- <title>Step 4 of 4</title>
- <para>
- Chances are, <application>Evolution</application> isn't your first email
- program. You're probably switching from another program and will want
- access to your email from your old program. It's for exactly these
- situations that <application>Evolution</application> includes an import
- feature.
- </para>
- <para>
- <application>Evolution</application> can import the following types of
- files:
- <itemizedlist>
- <listitem>
- <para>
- VCard (.vcf, gcrd) - Contacts
- </para>
- </listitem>
- <listitem>
- <para>
- Outlook Express 4 (.mbx) - Email
- </para>
- </listitem>
- <listitem>
- <para>
- MBox(mbox) - Email
- </para>
- </listitem>
- </itemizedlist>
- VCard is a format to store addressbooks and contact information. Outlook
- handles your email. If you're coming from
- Windows, you're probably going to be importing Outlook Express files. If
- you're coming from a Unix program, you're probably using mbox. Ask your
- system administrator if you aren't sure which you use.
- </para>
- <note>
- <title>Eudora</title>
- <para>
- Eudora email client uses mbox format to store mail. So if you're coming
- from Eudora, you'll want to select mbox.
- </para>
- </note>
- <note>
- <title>Outlook 2000</title>
- <para>
- Outlook 2000 uses a format which <application>Evolution</application>
- cannot directly import. However, you can import it using Mozilla on
- Windows. Please see the FAQ for more information.
- </para>
- </note>
-
- <para>
- To import your files, go to
- <menuchoice>
- <guimenu>File</guimenu>
- <guimenuitem>Import File</guimenuitem>
- </menuchoice>
- </para>
- <para>
- An assistant will appear, helping you to import your files. You'll need to
- specify where the file is that you want to import. Click
- <guibutton>Next</guibutton> and then <guibutton>Import</guibutton>.
- <application>Evolution</application> will present you with the Folder
- dialoge, so you can specify where your new messages will go. Select the
- desired folder, and your file will be imported into
- <application>Evolution</application>.
- </para>
- <para>
- And if you're timid about using <application>Evolution</application>,
- don't worry. <application>Evolution</application> won't mangle your
- files, so if you choose to use your old application instead, you can
- import your files right back in.
- </para>
- </sect2>
- </sect1>
-</chapter>
-