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-<!--
-<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-
-<chapter id="usage-calendar">
- <title>Managing your Schedule</title>
-
- <para>
- This chapter will show you how to use the Ximian Evolution
- Calendar to manage your schedule alone or in conjunction with
- others.
- </para>
-
- <sect1 id ="usage-calendar-view">
- <title>Ways of Looking at your Calendar</title>
- <para>
- The toolbar offers you four different views of your calendar:
- one day, five days, a week, or a month at once. Press the
- calendar-shaped buttons on the right side of the toolbar to
- switch between views. You can also select a range of
- days&mdash; three days, ten days, a fortnight if you want
- &mdash; in the small calendar at the upper right.
- </para>
- <para>
- The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
- buttons will move you forward and back in your calendar pages.
- If you're looking at only one day, you'll see tomorrow's page,
- or yesterday's. If you're looking at your calendar by week,
- month, fortnight, or anything else, you'll move around by just
- that much. To come back to today's listing, click
- <guibutton>Today</guibutton>.
- </para>
- <para>
- To visit a specific date's calendar entries, click
- <guibutton>Go To</guibutton> and select the date in the dialog
- box that appears.
- </para>
-
- </sect1>
- <sect1 id="usage-calendar-apts">
- <title>Scheduling With the Evolution Calendar</title>
- <para>
- Of course, you'll want to use the calendar to do more than find
- out what day it is. This section will tell you how to schedule
- appointments, set alarms, and determine appointment recurrence.
- </para>
- <sect2 id="usage-calendar-apts-basic">
- <title>Creating appointments</title>
- <para>
- To create a new appointment, select
- <menuchoice>
- <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Appointment</guimenuitem>
- </menuchoice>
- or click the <guibutton>New</guibutton> button on the left end
- of the toolbar. The <interface>New Appointment</interface>
- dialog will pop up with the usual menu bar, tool bar, and
- window full of choices for you.
- </para>
- <tip id="new-appointment-shortcut">
- <title>Shortcut</title>
- <para>
- If you don't need to enter more information than the date
- and time of the appointment, you just click in any blank
- space in the calendar and start typing. You can enter other
- information later with the appointment editor.
- </para>
- </tip>
-
- <para>
- Your appointment must have a starting and ending date &mdash; by
- default, today &mdash; but you can choose whether to give it
- starting and ending times or to mark it as an <guilabel>All
- day event</guilabel>. An <guilabel>All day event</guilabel>
- appears at the top of a day's appointment list rather than inside
- it. That makes it easy to have appointments that overlap and fit
- inside each other. For example, a conference might be an all
- day appointment, and the meetings at the conference would be timed
- appointments. Of course, appointments with specific starting and ending
- times can also overlap. When they do they're displayed as
- multiple columns in the day view of the calendar.
- </para>
- <note>
- <title>Multiple Simultanious Appointments</title>
- <para>
- If you create calendar appointments that overlap,
- <application>Evolution</application> will display them side
- by side in your calendar. However,
- <application>Evolution</application> cannot help you do
- multiple things at once.
- </para>
- </note>
- <para>
- You can have as many as four different
- <guilabel>Alarms</guilabel>, any time prior to the appointment
- you've scheduled. You can have one alarm of each of the following types:
- <variablelist>
- <varlistentry>
- <term><guilabel>Display</guilabel></term>
- <listitem>
- <para>
- A window will pop up on your screen to remind you of
- your appointment.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Audio</guilabel></term>
- <listitem>
- <para>
- Choose this to have your computer deliver a sound
- alarm.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Program</guilabel></term>
- <listitem>
- <para>
- Select this if you would like to run a program as a
- reminder. You can enter its name in the text field,
- or find it with the <guibutton>Browse</guibutton>
- button.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Mail</guilabel></term>
- <listitem>
- <para>
- <application>Evolution</application> will send an
- email reminder to the address you enter into the text
- field.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
-
- </para>
- <para>
- <guilabel>Classification</guilabel>
- and only applies to calendars on a
- network. <guilabel>Public</guilabel> is the default category,
- and a public appointment can be viewed by anyone on the calendar
- sharing network. <guilabel>Private</guilabel> denotes one
- level of security, and <guilabel>Confidential</guilabel> an even
- higher level.
- </para>
- <para>
- <application>Evolution</application> lets you categorize your
- appointments, which can help if you lead a busy life. The bottom
- section of the <guilabel>Appointment</guilabel> tab is where your
- categorization is done.
- </para>
-
- <tip>
- <title>Adding a New Appointment Category</title>
- <para>
- You can add a new category to your category list by clicking on
- <guibutton>Edit Master Category List...</guibutton> and single-clicking
- on <guilabel> Click here to add a category</guilabel>.
- </para>
- </tip>
-
- <para>
- The purpose of categories is to let you view all appointments which have
- similar activities. To do this, change <guilabel>Any field contains</guilabel>
- to <guilabel>Has category</guilabel> and enter your category at right.
- </para>
-
- <para>
- Clicking on the <guibutton>Categories</guibutton> button opens up the category
- list. To associate a category to an appointment, simply click the check box.
- </para>
- <para>
- Once you've selected your categories, click <guibutton>OK</guibutton> to
- assign these categories to the appointment. The categories you selected are now
- listed in the text box to the right of the <guibutton>Categories...</guibutton>
- button.
- </para>
-
- <para>
- The <guilabel>Recurrence</guilabel> tab lets you describe
- repetition in appointments ranging from once every day up to once
- every 100 years. You can then choose a time and date when the
- appointment will stop recurring, and, under
- <guilabel>Exceptions</guilabel>, pick individual days when the
- appointment will <emphasis>not</emphasis> recur. Make your
- selections from left to right, and you'll form a sentence:
- "Every two weeks on Monday and Friday until January 3, 2003"
- or "Every month on the first Friday for 12 occurrences."
- </para>
-
- <para>
- Once you're done with all those settings, click on the disk
- icon in the toolbar. That will save the appointment and close the
- appointment editor window. If you want, you can alter an appointment
- summary in the calendar view by clicking on it and typing. You
- can change other settings by right-clicking on the appointment then
- choosing <guimenuitem>Edit this Appointment</guimenuitem>.
- </para>
- </sect2>
- <sect2 id="usage-calendar-rsvp">
- <title>Sending an RSVP with the Calendar</title>
- <para>
- <application>Evolution</application> can be used to setup group appointments
- and help you manage RSVPs.
- </para>
- <para>
- When you setup a gathering, you can specify people to come in numerous
- positions, such as chair. They are sent an email which lets them
- easily reply to you with their response. If they aren't sure if they
- can attend, they can always reply to the mail later.
- </para>
- </sect2>
-<!-- ############UNIMPLEMENTED FEATURES ###################
-
- <sect2 id="usage-calendar-apts-group">
- <title>Appointments for Groups</title>
- <para>
- If you have your calendar set up to work with other
- calendars over a network, you can see when others are
- available to meet with you.
- </para>
- <note>
- <title>Unimplemented Feature</title>
- <para>This feature is not yet implemented.</para>
- </note>
-
- <para>
- In addition, you can use <application>Evolution</application>
- to mark a meeting request on another person's calendar. To do
- it, click <guibutton>New</guibutton> in the calendar toolbar,
- or select <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
- up the <interface>new appointment</interface> window. Then describe
- the appointment as you would any other. Before you click
- <guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
- <application>Evolution</application> will automatically send
- email to each person on the request list, notifying of the
- time and date of the meeting you have requested with them. In
- addition, it will mark the appointment on your calendar and on
- theirs as tentative, rather than a confirmed, appointment.
- </para>
- <para>
- To mark a tentative appointment as confirmed, click once on the
- appointment in the <interface>calendar view</interface> to select
- it, and then choose <guimenuitem>Appointment
- Properties</guimenuitem> from the <guimenu>Settings</guimenu>
- menu. In the <interface>Appointment Properties</interface> dialog
- window, click the "tentative" button to De-select the
- appointment.
- </para>
- </sect2>
-
-
- <sect2 id="usage-calendar-apts-privs">
- <title>Scheduling privileges</title>
- <para>
- There are several levels of scheduling privileges. You
- can set whether people can see your calendar, whether they
- can request meetings or appointments, and whether they can
- create appointments. This section may have to be deleted,
- because I don't know if we are going to support privileges
- at all.
- </para>
- </sect2>
- ########## END UNIMPLEMENTED FEATURESET ############ -->
-
- </sect1>
-
- <sect1 id="usage-calendar-todo">
- <title>The Task Pad</title>
- <para>
- The Task Pad, located in the lower right corner of the
- calendar, lets you keep a list of tasks separate from your
- calendar appointments. Tasks are colored and sorted by priority and
- due-date (see <xref linkend="config-prefs"> for more
- information), and are included with calendar data during
- synchronization with a hand-held device. You can use the list
- in a larger format by choosing the <guibutton>Tasks</guibutton>
- button in the shortcut bar or in the folder tree.
- </para>
- <para>
- To record a new task, click the <guibutton>Add</guibutton>
- button below the list. <application>Evolution</application>
- will pop up a small window with five items in it:
-
- <variablelist>
- <varlistentry>
- <term> <guilabel>Summary:</guilabel></term>
- <listitem>
- <para>
- The description you enter here will appear in the To Do
- list itself.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guilabel>Due Date:</guilabel></term>
- <listitem>
- <para>
- Decide when this item is
- due. You can either type in a date and time, or select one from
- the <guibutton>Calendar</guibutton> and time drop-down menus.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Priority:</guilabel></term>
- <listitem>
- <para>
- Select a level of importance from 1 (most important) to 9
- (least important).
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term> <guilabel>Item Comments:</guilabel></term>
- <listitem>
- <para>
- If you wish, you can keep a more detailed description of
- the item here. For example, you can note that a task is
- in progress, and display how close it is to completion.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- <para>
- Once you've added a task to your to-do list, its summary
- appears in the <guilabel>Summary</guilabel> section of task
- list. To view or edit a detailed description of an item,
- double-click on it, or select it and click
- <guibutton>Edit</guibutton>. You can delete items by selecting
- them and clicking on the <guibutton>Delete</guibutton> button.
- </para>
- <para>
- The list of tasks is sorted in a similar way to the list of
- email messages in <application>Ximian Evolution
- Mail</application>. Click once on the message headers to change
- the direction and type of sorting, or right-click to add or
- remove columns from the display.
- </para>
-
- </sect1>
-
- <sect1 id="usage-calendar-multiple">
- <title>Multiple Calendars</title>
- <para>
- <application>Evolution</application> permits you to have and
- maintain multiple calendars. This is useful if you maintain
- schedules for other people, if you are responsible for resource
- or room allocation, or if you have multiple personalities.
- </para>
-
- <example>
- <title>Keeping Multiple Calendars</title>
- <para>
- Keelyn, the office manager for a small company, has one
- calendar for her own schedule. On the local network, she
- maintains one for the conference room, so people know when
- they can schedule meetings. Next to that, she maintains a
- calendar that reflects when consultants are going to be on
- site, and another that keeps track of when the Red Sox are
- playing.
- </para>
- </example>
- <para>
- To create a new calendar, select
- <menuchoice>
- <guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
- <guimenuitem>Calendar</guimenuitem>
- </menuchoice>.
- You can place the calendar in any calendar folder and access it
- from the folder view. Alarms, configuration, and display for
- each calendar are separate from each other.
- </para>
-
- </sect1>
-</chapter>
-
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