diff options
Diffstat (limited to 'help/C/usage-contact.sgml')
| -rw-r--r-- | help/C/usage-contact.sgml | 386 |
1 files changed, 0 insertions, 386 deletions
diff --git a/help/C/usage-contact.sgml b/help/C/usage-contact.sgml deleted file mode 100644 index 222878b145..0000000000 --- a/help/C/usage-contact.sgml +++ /dev/null @@ -1,386 +0,0 @@ -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> -<!-- uncomment this during validation and debugging --> -<chapter id="usage-contact"> - <title>The Evolution Contact Manager</title> - <abstract> - <para> - The <application>Evolution</application> contact manager can - handle all of the functions of an address book, phone book, or - Rolodex. Of course, <application>Evolution</application> allows - easier updates than an actual paper book. <application> - Evolution </application> also allows easy synchronization with - handheld and remote devices. Since - <application>Evolution</application> supports most major network - protocols, including <glossterm>LDAP</glossterm>, it's easy to - use over an existing network. - </para> - <para> - Another advantage of the <application>Evolution</application> - address book is its integration with the rest of the - application. That means that when you look for someone's - address, you can also see a history of appointments with that - person. Or, you can get an e-mail with contact information in - it and create a new address card on the spot. In addition, - searches and folders and all work in the same way they do in the - other components, so you don't have to learn another system for - similar tasks. - </para> - <para> - This chapter will cover using the - <application>Evolution</application> contact manager to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the contact manager, see <xref - linkend="config-prefs-contact">. - </para> - </abstract> - <sect1 id="usage-contact-basic"> - <title>Getting Started With the Contact Manager</title> - - <para> - To open up your address book, click on - <guibutton>Contacts</guibutton> in the shortcut bar. The - contact manager is illustrated in <xref - linkend="usage-contact-fig"> - </para> - - - <figure id="usage-contact-fig"> - <title>Evolution Contact Manager</title> - <screenshot> - <screeninfo>Evolution Contact Manager Window</screeninfo> - <graphic fileref="fig/contact" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - - <para> - The toolbar for the address book is quite simple: - - <itemizedlist> - <listitem><para> - Press <guibutton>New</guibutton> for a new contact. - </para></listitem> - - <listitem><para> - <guibutton>Find</guibutton> brings up an in-depth search window. - </para></listitem> - - <listitem><para> - Press <guibutton>Print</guibutton> to print. - </para></listitem> - <listitem><para> - <guibutton>Delete</guibutton> deletes a selected card. - </para></listitem> - </itemizedlist> - - The last feature is <guilabel>Quick Search</guilabel>; to use - it, just enter what you're looking for and hit - <keycap>Enter</keycap>. <application>Evolution</application> - will show you all the cards that match; if there are none, the - display will be blank. To display <emphasis>all</emphasis> of - your contacts, you can leave the <guilabel>Quick - Search</guilabel> field blank, and press enter. - </para> - <para> - The rest of the contact manager is taken up by the display of - your cards. You can view it as a table or as a list of - cards— switch between them in the <guimenu>View</guimenu> - menu — and move through them alphabetically alphanumeric - buttons and the scrollbar at the right of the window. - - </para> - </sect1> - <sect1 id="usage-contact-cards"> - <title>Creating, Deleting, and Adding Cards</title> - <para> - Open up the contact editor by pressing the <guibutton>New - Card</guibutton> button. The window has two tabs, - <guilabel>General</guilabel>, for basic contact information, and - <guilabel>Details</guilabel>, for a more specific description of - the person. In addition, it contains a full menu bar. FIXME: - The contents are still changing rapidly, but you should be able - to guess what they're for. - </para> - - <figure id="usage-contact-editor-fig"> - <title>Evolution Contact Editor</title> - <screenshot> - <screeninfo>Evolution Contact Editor</screeninfo> - <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - - <para> - The <guilabel>General</guilabel> tab contains no less than seven - sections, each with an icon: a face, for name and company; a - telephone for phone numbers; an envelope for email address; a - house for postal address; a handshake for contacts (FIXME: I - don't understand this feature, and the button doesn't do - anything yet.); and a briefcase for categories. The things that - go into most of the text fields should be obvious enough, so - we'll just describe the more interesting parts of the window. - Aside from the <guilabel>Categories</guilabel> feature, which is - discussed in <xref linkend="usage-contact-organize">, there are - two things you'll want to know about: the first of these is the - <guilabel>File As</guilabel> field. - </para> - - <para> - Type "Eva Lucianne Tester" into the <guilabel>Full - Name</guilabel> field. You'll notice that the <guilabel>File - As</guilabel> field also fills up, but in reverse: Tester, - Lucianne. You can pick "Eva Tester" from the drop-down, or, if - you prefer, type in your own, such as "Lucianne Tester, Eva". I - suggest that you don't enter something entirely different from - the actual name, however. You might forget that you've filed - Eva's information under "F" for "Fictitious Helix Code - Employees" - </para> - <para> - The other feature I want to mention involves the little squares - next to several of the fields. Click on them and you'll get a - menu of different labels; for the fields in the telephone - section, it's a long list involving things like - <guilabel>Home</guilabel>, <guilabel>Home 2</guilabel>, - <guilabel>Other Fax</guilabel>, and <guilabel>Pager</guilabel>. - Select from among them to determine which four telephone numbers - to display at any given time. Of course, these connected times - mean that people often have more than four telephone numbers. - You can display only four in the editor, but - <application>Evolution</application> can remember them all for - you. When you click the little square button for the list of - labels, any that you've already filled in will be marked. - </para> - -<!-- FIXME: do this whole thing later. - <variablelist> - <listitem> - <term> - <itemizedlist> - <listitem> <para> - <guilabel>Name:</guilabel> Enter the person's name here - </para></listitem> - <listitem> <para> - - </para></listitem> - <listitem> <para> - <guilabel>Business:</guilabel> - </para></listitem> - - <listitem> <para> - <guilabel>Job Title:</guilabel> - </para></listitem> - - <listitem> <para> - <guilabel>Home:</guilabel> - </para></listitem> - </itemizedlist> - </para> - ---> - <tip> - <title>Contact Shortcuts</title> - <para> - You can add cards from within an email message or calendar - appointment. While looking at an email, right-click on any - email address or message, and choose <guimenuitem>Create Card - for this Address</guimenuitem> or <guimenuitem>Create Card for - this Sender</guimenuitem> from the menu. While looking at a - calendar appointment, right-click any email address, and - choose <guimenuitem>Create Card for this - Address</guimenuitem>. (NOTE that feature may change! - unimplemented!) - </para> - </tip> - - <para> - You delete a card by pressing the <guibutton>Delete - Card</guibutton> button, or by dragging it into the trash - folder. - </para> - - <para> - You can move cards around just as you would move email messages: - dragging and dropping works, as does right-clicking and choosing - <guimenuitem>Move</guimenuitem> from the menu that appears. - </para> - </sect1> - - <sect1 id="usage-contact-organize"> - <title>Organizing your Contact Manager</title> - <para> - Organizing your contact manager is a lot like organizing your - mail. You can have folders and searches the same way you can - with mail, but the contact manager does not allow vFolders. It - does, however, allow each card to fall under several - categories, and allow you to create your own categories. We'll - go over categories in a bit. - </para> - <para> - Another useful UNIMPLEMENTED - <application>Evolution</application> feature is its ability to - recognize when people live or work together. If several people - in your contact manager share an address, and you change the - address for one of them, <application>Evolution</application> - will ask you if you wish to change the address for all of them, - or just for one. - </para> - - <sect2 id="usage-contact-organize-group"> - <title>Groups of contacts</title> - <para> - <application>Evolution</application> lets you put cards into - folders and mark them as members of different categories. - Although the contact manager does not support vFolders, - categories should provide as much flexibility as you need in - grouping your address cards. - </para> - - <sect3 id="usage-contact-organize-group-folder"> - <title>Grouping with Folders</title> - <para> - The simplest way to group address cards is to use folders. - By default, cards start in the - <guilabel>Contacts</guilabel> folder. You can create more - folders inside that one, or create other address book - folders as well. Each card must be in one and only one - folder. If you've read <xref linkend="usage-mainwindow"> - then you already know that you can create a new folder by - selecting <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu. - </para> - <para> - To put a card into a folder, just drag it there from the - folder view, or (SOMETHING ELSE). Remember that address - cards can only go in contact folders, just like mail can - only go in mail folders, and calendars in calendar folders. - </para> - </sect3> - - <sect3 id="usage-contact-organize-group-category"> - <title>Grouping with Categories</title> - <para> - The other way to group cards is to mark them as belonging - to different categories. The difference between folders - and categories is that folders contain cards, but category - membership is a property of each card. That means that you - can mark a card as being in several categories or no - category at all. For example, I put my friend Matthew's - card in the "Business" category, because he works with me, - the "Friends" category, because he's also my friend, and - the "Frequent" category, because I call him all the time - and can never remember his phone number. - </para> - <para> - To mark a card as belonging to a category, click the - <guibutton>Categories</guibutton> button at the lower - right. A dialog box will pop up with check-boxes for - different categories in it. You can select as many or as - few categories as you like. - </para> - <para> - Then, you can refer to all the cards in that category by: - </para> - <para> - If the master list of categories don't suit you, you can - add your own. Just enter the new category's name in the - text box, then click <guibutton>Categories</guibutton>e and - choose <guilabel>Add to Master List</guilabel> in the - window that appears. (FIXME: This isn't quite accurate.) - </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-contact-sharing"> - <title>Sharing your Cards (and keeping them to yourself)</title> - <para> - Cards can be shared over a network. This is the sort of - feature you'll want to use if your company has a list of - vendors and clients that needs constant updating. If you - also share your calendars, people can avoid duplicating - work and keep up to date on developments within their - workgroup or across the entire company. - </para> - - <example id="usage-contact-sharing-ex"> - <title>Sharing Address Cards and Calendar Data</title> - <para> - Ray wants to schedule a meeting with Company X, so he - checks the network for the Company X address card so he - knows whom to call there. Since his company also shares - calendars, he then learns that his co-worker Deanna has - already scheduled a meeting with Company X next Thursday. - He can either go to the meeting himself or ask Deanna to - discuss his concerns for him. Either way, he avoids - scheduling an extra meeting with Company X. - </para> - </example> - <para> - Of course, you don't want to share all of your cards— why - overload the network with a list of babysitters, or tell - everyone on your network you're talking to new job prospects? - <application>Evolution</application> lets you decide which - folders you want to make accessible to others. - </para> - <para> - To begin sharing a folder of address cards, wait until - <application>Evolution</application> supports this - feature. (FIXME!) - </para> - </sect1> - - <sect1 id="usage-contact-automate"> - <title>Automating the Contact Manager</title> - <para> - In addition to working with the mailer and the calendar to add - new cards quickly, the contact manager can do some pretty cool - stuff on its own. (FIXME: This para is terrible) - </para> - - <sect2 id="contact-automation-basic"> - <title>Send me a card: Adding New Cards Quickly</title> - <para> - As noted before, when you get information about a person in - the mail or in a calendar entry, you can add it to an address - card. To do so, right click on any email address or email - message, and select <guimenuitem>Add Address - Card</guimenuitem> from the menu that appears. Of course, - <application> Evolution</application> also adds cards from a - hand-held device during HotSync operation. For more - information about that, see <xref linkend="usage-sync">. - </para> - </sect2> - - <sect2 id="contact-automation-lists"> - <title>Managing a Mailing list</title> - <para> - You already know that when you are writing an email, you can - address it to one or more people, and that - <application>Evolution</application> will fill in addresses - from your contact manager's address cards if you let it. In - addition to that, you can send email to everyone in a - particular group by (FIXME: wait for feature implementation, - then document). Future versions of - <application>Evolution</application> will allow you to you - export a group of cards to a spreadsheet, database, or word - processor so you can print address labels or prepare large - postal mailings. - </para> - </sect2> - <sect2 id="usage-contact-automation-extra"> - <title>Map It! and other extra features</title> - <para> - Need a map or directions? Click - <guibutton>MapIt</guibutton> from within the contact - manager, and <application>Evolution</application> will - map the address for you online. - </para> - </sect2> - </sect1> -</chapter> - - |