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diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml deleted file mode 100644 index 6c2fe30cfd..0000000000 --- a/help/C/usage-mail.sgml +++ /dev/null @@ -1,1884 +0,0 @@ -<!-- -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> ---> - -<chapter id="usage-mail"> - <title>Using Evolution for Email</title> - <para> - This chapter, and <xref linkend="usage-mail-organize">, will - provide you with an in-depth guide to the capabilities of - Evolution as a mail client. For information about how to set up - your mail account, see <xref linkend="config-prefs-mail">. - </para> - - <note> - <title>If you use IMAP Mail</title> - <para> - If you chose IMAP mail during the setup process, you must - subscribe to your mail folders before you can read mail in - them. Read <xref linkend="usage-mail-subscriptions"> to find out - how. - </para> - </note> - - - <sect1 id="usage-mail-getnsend-read"> - <title>Reading Mail</title> - <para> - Start the mail client by clicking on the - <guibutton>Inbox</guibutton> icon in the shortcut bar, or by - selecting a mail folder in the folder bar. To read a message, - select it in the message list; if you'd like to see it in its - own window, double-click on it or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>O</keycap> - </keycombo>. - </para> - - <tip id="spaceandbs"> - <title>Reading Mail with the Keyboard</title> - <para> - You can click the spacebar to page down while you're reading - an email, and press backspace to page up in an email. This - may help to make reading your email faster. - </para> - </tip> - - <sect2 id="usage-mail-listorder"> - <title>Sorting the message list</title> - <para> - <application>Evolution</application> helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - <guilabel>Date</guilabel> to sort messages by date from - oldest to newest. Click again, and - <application>Evolution</application> sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in <xref linkend="usage-mail-organize-columns">. - </para> - - <tip id="view-headers"> - <title>Email Headers</title> - <para> - To look at the complete headers for email messages, select - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Full - Headers</guimenuitem></menuchoice>. To see absolutely every - bit, choose - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Email Source - </guimenuitem></menuchoice>. - </para> - </tip> - - <para> - You can also choose a threaded message view. Select - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Threaded</guimenuitem> - </menuchoice> - to turn the threaded view on or off. When you select this option, - <application>Evolution</application> groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-delete"> - <title>Deleting Mail</title> - <para> - Once you've read your mail, you may want to get rid of - it. - To delete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the message to select it - </para> - </listitem> - <listitem> - <para> - Press delete button or right click on the message and - choose <guilabel>Delete</guilabel>. - </para> - <note> - <title>Why do I still see deleted mail?</title> - <para> - When you press <guibutton>Delete</guibutton> or click - the trash button, your mail isn't actually deleted, - but is marked for deletion. Your email is not gone - until you have expunged it. When you "Expunge" a - folder, you remove all the mail that you have marked - for deletion. - </para> - <para> - If you don't like this behavior, select - <menuchoice><guimenu>View</guimenu><guimenuitem>Hide - Deleted Messages</guimenuitem></menuchoice>. Then, - you will only see deleted messages when you look in - your <guilabel>Trash</guilabel> folder. - </para> - </note> - </listitem> - <listitem> - <para> - Click - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Expunge</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>E</keycap> - </keycombo> - </para> - </listitem> - </orderedlist> - </para> - <note> - <title>Trash is Actually a vFolder?</title> - <para> - Your trash folder is actually a vFolder that displays all - messages you have marked for later deletion. For more - information about vFolders, see <xref - linkend="usage-mail-organize-vfolders">. If you choose - <menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty - Trash</guimenuitem> </menuchoice> you will expunge - <emphasis>all</emphasis> your folders. - </para> - </note> - </sect2> - <sect2 id="usage-mail-getnsend-undelete"> - <title>Undeleting Messages</title> - <para> - To undelete a message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select a message you have marked for deletion. - </para> - </listitem> - <listitem> - <para> - Press <keycombo - action="simul"><keycap>Ctrl</keycap><keycap>U</keycap> - </keycombo> - or choose - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Undelete</guimenuitem> - </menuchoice> - - </para> - <note> - <title>What does Undelete actually do?</title> - <para> - If you have marked a message for deletion, undeleting - it will unmark it, and the message will be removed - from the Trash folder. However, it can't bring back - messages that have been expunged. - </para> - </note> - </listitem> - </orderedlist> - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-get"> - <title>Checking for New Mail</title> - <para> - Now that you've had a look around the - <interface>Inbox</interface>, it's time to check for new mail. - Click <guibutton>Get Mail</guibutton> in the toolbar to check - your mail. If you haven't entered any mail settings yet, the - <interface>setup assistant</interface> will ask you for the - information it needs to check your email. - </para> - <para> - The assistant will give you several dialog boxes where you configure: - <itemizedlist> - <listitem> - <para> - your personal information - </para> - </listitem> - <listitem> - <para> - your outgoing email server information - </para> - </listitem> - <listitem> - <para> - your mail account identity name - </para> - </listitem> - </itemizedlist> - </para> - <para> - To check your email, press the <guibutton>Check Mail</guibutton> - button. If this is your first time checking mail, or you - haven't asked <application>Evolution</application> to store your - password, you'll be prompted for the password. Enter your - password and your email will be downloaded. - </para> - <note id="badmailsettings"> - <title>Can't Check Mail?</title> - <para> - If you get an error message instead of mail, you probably need - to check your network settings. To learn how to do that, have - a look at <xref linkend="config-prefs-mail">, or ask your - system administrator. - </para> - </note> - - - - <tip> - <title>Sharing Mailboxes with Other Mail Programs</title> - <para> - If you want to use <application>Evolution</application> - and another email client, such as - <application>Mutt</application>, at the same time, - here's how: - <orderedlist numeration="arabic"> - <listitem> - <para> - Download your mail in the other application as - you would normally. - </para> - </listitem> - <listitem> - <para> - In <application>Evolution</application> - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail - Settings</guimenuitem></menuchoice>, and pick the account - you'd like to use to share mail. You may want to - create a new account just for this source of - mail. - </para> - </listitem> - <listitem> - <para> - Under the <guilabel>Receiving Mail</guilabel> - tab, select the type of mail file that your - other mail application uses, and then enter the - full path to that file. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>OK</guibutton> button. - </para> - </listitem> - </orderedlist> - </para> - </tip> - - -<!-- NOT FOR 1.0 - <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News</title> - <para> - Newsgroups are so similar to email that there's no reason not - to read them side by side. If you want to do that, add a - news source to your configuration (see <xref - linkend="config-prefs-network-news">). The news server will - appear as a remote server, and will look quite similar to an - IMAP folder. When you click <guibutton>Get Mail</guibutton>, - <application>Evolution</application> will also check for news - messages. - </para> - </sect2> ---> - - <sect2 id="usage-mail-getnsend-get-attach"> - <title>Working with Attachments and HTML Mail</title> - <para> - If someone sends you an <glossterm>attachment</glossterm>, - a file attached to an email, - <application>Evolution</application> will display the file - at the bottom of the message to which it's attached. Text, - including HTML formatting and embedded images, will appear - as part of the message, rather than at the end of the - message as an attachment. - </para> - - <sect3 id="usage-mail-getnsend-get-attach-actions"> - <title>Saving or Opening Attachments</title> - <para> - If you get an attachment with an email message, - <application>Ximian Evolution</application> can help you save - it or open it with the appropriate applications. - </para> - <para> - To save an attachment to disk: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the downward pointing arrow on the attachment icon - and select <guimenuitem>Save to Disk</guimenuitem>. - </para> - </listitem> - <listitem> - <para> - Choose a location and name for the file. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>OK</guibutton>. - </para> - </listitem> - </orderedlist> - </para> - - <para> - To Open an Attachment in a Program: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open the mail message with the attachment you want to read. - </para> - </listitem> - <listitem> - <para> - Click the arrow next the attachment icon. - </para> - </listitem> - <listitem> - <para> - Select the program you'd like to use. It will start up - and open the document. - </para> - </listitem> - </orderedlist> - </para> - <para> - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-get-attach-html"> - <title>Inline Images in HTML Mail</title> - <para> - When someone sends you HTML mail that includes an image in - the body of the message— like the welcome message in - your Inbox when you first started <application>Ximian - Evolution</application>— - <application>Evolution</application> will display the image - inside the message. You can create messages like this by - using the - <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice> - tool in the message composer. - </para> - - <para> - If the image isn't included in the message, but is, instead, - a link to an image, <application>Evolution</application> can - download the image from the Internet for you. However, - <application>Evolution</application> will not display the - image unless you ask it to. This is because remotely hosted - images can be slow to load and display, and can even be used - by spammers to track who reads their email. Having images - not load automatically helps protect your privacy. - </para> - <para> - If you want the images to load for one message, select - <menuchoice> - <guimenu>View</guimenu> - <guisubmenu>Message Display</guisubmenu> - <guimenuitem>Load Images</guimenuitem> - </menuchoice>. - - If you want <application>Ximian Evolution</application> to - load remotely hosted images more often, go to the - <guilabel>Display</guilabel> tab of the - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> dialog. - </para> - <note id="http-proxy"> - <title>Loading Images from the Net through an HTTP Proxy</title> - <para> - If you use an HTTP proxy, - <application>Evolution</application> must be able to find - it through the <systemitem>gnome-vfs</systemitem> subsystem - before it can load images from the Internet. You can set - this in one of two ways: - <variablelist> - <varlistentry> - <term>Configure it with Nautilus</term> - <listitem> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a Nautilus window - </para> - </listitem> - <listitem> - <para> - Select <menuchoice> - <guimenu>Preferences</guimenu> - <guimenuitem>Edit Preferences</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Go to the <guilabel>Navigation</guilabel> tab. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>Use HTTP Proxy</guilabel> - checkbox and enter the location of your HTTP - proxy in the <guilabel>Location</guilabel> field. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Configure it with the gconftool command</term> - <listitem> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a terminal. - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" - </command> - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" - </command> - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" - </command> - </para> - </listitem> - </orderedlist> - </para> - <para> - For more information about the gconftool command, - read the gconftool man page. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - </note> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-send"> - <title>Composing New Email Messages</title> - <para> - You can start writing a new email message by selecting - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> <guimenuitem> - Mail Message</guimenuitem></menuchoice>, or by pressing the - <guibutton>Compose</guibutton> button in the Inbox toolbar. - When you do so, the <interface>New Message</interface> window - will open, as shown in <xref - linkend="usage-mail-newmsg-fig">. - </para> - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="figures/newmsg" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - <para> - Enter an address in the <guilabel>To:</guilabel> field. If you - wish, enter a subject in the <guilabel>Subject:</guilabel>, and - a message in the box at the bottom of the window. - Once you have written your message, press - <guibutton>Send</guibutton>. - </para> - - <sect2 id="usage-mail-getnsend-send-delay"> - <title>Sending Composed Messages Later</title> - <para> - <application>Evolution</application> will send mail - immediately unless you tell it to do otherwise by selecting - <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send - Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. The - "Send Later" feature is particularly useful if you use a - modem to connect to the Internet and pay per-minute - charges: you can remain offline until you need to send - mail, then connect and send all your mail at once. Mail in - the outbox is sent when you click - <guibutton>Send/Recieve</guibutton> in the main window. - </para> - <para> - To learn more about how you can specify message queue and - filter behavior, see <xref linkend="config-prefs-mail">. - </para> - <note> - <title>Working Offline</title> - <para> - Select - <menuchoice><guimenu>File</guimenu><guimenuitem>Work - Offline</guimenuitem></menuchoice> to have - <application>Ximian Evolution</application> disconnect - from the Internet while you work. When you want to - reconnect, choose - <menuchoice><guimenu>File</guimenu><guimenuitem>Work - Online</guimenuitem></menuchoice>. Alternativly, you can click the connection button at the bottom left side of the window. - </para> - </note> - - <para> - You can also choose to save messages as drafts or as text - files. Your options are: - <itemizedlist> - <listitem><para> - Choose - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Save Draft</guimenuitem> - </menuchoice> - to store your messages in the drafts folder for later - revision. - </para></listitem> - - <listitem><para> - If you'd like to have the message sent later, you - can choose <guimenuitem>Send Later</guimenuitem>. That way, - the message will be added to the queue, and you can send a - batch of messages all at once. - </para></listitem> - - <listitem><para> - If you prefer to save your message as a text file, - choose <guimenuitem>Save As</guimenuitem> and then choose a - file name. - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-compose"> - <title>More About Mail Composition</title> - <para> - In the next few sections, you'll see how - <application>Evolution</application> handles advanced email - features, including large recipient lists, attachments, and - forwarding. - </para> - <sect3 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - To attach a file to your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Push the attach button in the composer toolbar - </para> - </listitem> - <listitem> - <para> - Select the file you want to attach - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton> - </para> - </listitem> - </orderedlist> - </para> - <para> - You can drag a file from your desktop into the composer window to - attach it as well. - </para> - <para> - To hide the display of files you've attached to the - message, select <menuchoice> - <guimenu>View</guimenu> <guimenuitem>Hide - Attachments</guimenuitem> </menuchoice>; to show them - again, choose <guimenuitem>Show Attachments</guimenuitem>. - </para> - <para> - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments can take a - long time to download. - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-send-to-types"> - <title>Specifying Recipients for Email</title> - <para> - <application>Evolution</application>, like most email - programs, recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. - </para> - <para> - The simplest way to direct a message is to put the email - address or addresses in the <guilabel>To:</guilabel> - field, which denotes primary recipients. To send mail to - more than one or two people, you can use the - <guilabel>Cc:</guilabel> field. - </para> - <para> - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - </para> - <para> - <guilabel>Bcc:</guilabel> is a little more complex. You - use it like <guilabel>Cc:</guilabel>, but people on the - <guilabel>Bcc:</guilabel> list are hidden from the other - recipients of the message. Use it to send mail to large - groups of people, especially if they don't know each other - or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Bcc Field</guimenuitem> - </menuchoice>. - - </para> - - <para> - If you frequently write email to the same groups of people, - you can create address lists in the Contact Manager, and - then send them mail as though they had a single address. - To learn how to do that, read <xref - linkend="usage-contact-organize-group-list">. - </para> - - </sect3> - - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients Quickly</title> - <para> - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and <application>Evolution</application> will offer a - drop down list of possible address completions from your - address book. If you enter a name or nickname that can go - with more than one card, Evolution will open a dialog box to - ask you which person you meant. - -<!-- Also, <application>Evolution</application> will add a - domain to any unqualified addresses. By default, this is - your domain, but you can choose which one mail preferences - dialog. NOTE: Bug filed on this: it's not available now, - but may be in the future. ---> - - </para> - - <para> - Alternately, you can click on the - <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or - <guibutton>Bcc:</guibutton> buttons to get a list — - potentially a very long one — of the email addresses - in your contact manager. Select addresses and click on - the arrows to move them into the appropriate address - columns. - </para> - <para> - For more information about using email together with the - contact manager and the calendar, see <xref - linkend="contact-automation-basic"> and <xref - linkend="usage-calendar-apts">. - </para> - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Email Messages</title> - <para> - To reply to a message, press the - <guibutton>Reply:</guibutton> button while it is selected, - or choose <guimenuitem>Reply to Sender:</guimenuitem> from - the message's right-click menu. That will open the - <interface>message composer</interface>. The - <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel> - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either grey (for - HTML display) or with the > character before each line - (in plain text mode), to indicate that it's part of the - previous message. People often intersperse their message - with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig">. - -<!-- note that this figure should have a reply message ready to send, -with quoted materials and the relevant replies interspersed--> -<!-- I want to wait for the formatting bugs to be fixed first --> - <!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="figures/replymsg" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - </para> - <para> - If you're reading a message with several recipients, you may - wish to use <guibutton>Reply to All</guibutton> instead of - <guibutton>Reply</guibutton>. If there are large numbers - of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. - <example> - <title>Using the Reply to All feature</title> - <para> - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses <guibutton>Reply to All</guibutton>, but if he - just wants to tell Susan that he agrees with her, he - uses <guibutton>Reply</guibutton>. Note that his reply - will not reach anyone that Susan put on her - <guilabel>Bcc</guilabel> list, since that list is not - shared with anyone. - </para> - </example> - </para> - <para> - If you're subscribed to a mailing list, and want your reply - to go just to the list, rather than to the sender, choose - <guibutton>Reply to List</guibutton> instead of - <guibutton>Reply</guibutton> or <guibutton>Reply to - All</guibutton>. - <note> - <title>What is a Mailing List?</title> - <para> - Mailing Lists are one of the most popular tools for - group collaboration on the Internet. Here's how they work: - <simplelist> - <member> - Someone sends a message to a single address, like - <email>evolution@ximian.com</email>. - </member> - <member> - That address belongs to a program that distributes - the message to a list of recipients. - </member> - </simplelist> - The mail management program lets individuals subscribe - to or unsubscribe from the list at will, without - requiring the message writers to remember the addresses - of every recipient. - </para> - <para> - Mailing list servers can also let network administrators - control mail flow, list membership, and even moderate - the content of mailing lists. - </para> - </note> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-find"> - <title>Searching and Replacing with the Composer</title> - <para> - You are probably familiar with search and replace features - in any sort of text-editing software, and if you come from - a Linux or Unix background, you may know what - <guimenuitem>Find Regex</guimenuitem> does. If you aren't - among the lucky who already know, here's a quick rundown of - the automated text searching features that the message - composer makes available to you. - </para> - <para> - <variablelist> - <varlistentry> - <term><guimenuitem>Find</guimenuitem></term> - <listitem><para> Enter a word or phrase, and - <application>Evolution</application> will find it - in your message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Regex</guimenuitem></term> - <listitem> - <para> - Find a regex, also called a - <glossterm linkend="regular-expression">regular - expression</glossterm>, in your composer window. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Again</guimenuitem></term> - <listitem><para> - Select this item to repeat the last search you performed. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Replace</guimenuitem></term> - <listitem><para> - Find a word or phrase, and replace it with - something else. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - - <para> - For all of these menu items, you can choose whether or not - to <guilabel>Search Backwards</guilabel> in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be <guilabel>Case Sensitive</guilabel> when it determines - a match. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-html"> - <title>Enhance your email with HTML</title> - <para> - Normally, you can't set text styles or insert pictures in - emails, which is why email is often regarded as - uncommunicative and cold, and why people often resort to - using far too many exclamation points to convey their - feelings. However, most newer email programs can display - images and text styles as well as basic alignment and - paragraph formatting. They do this with <glossterm - linkend="html">HTML</glossterm>, just like web pages do. - </para> - <note> - <title>HTML Mail is not a Default Setting</title> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. Because some people may - prefer not to get HTML mail, - <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. - </para> - </note> - - <para> You can change the format of an email message between - plain text and HTML by choosing <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. - </para> - <para> - To send all your mail as HTML by default, set your mail - format preferences in the mail configuration dialog. See - <xref linkend="config-prefs-mail-other"> for more - information. - </para> - <para> - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> - The icons in the toolbar are explained in <glossterm - linkend="tooltip">tool-tips</glossterm>, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - <variablelist> - <varlistentry> - <term>Headers and lists</term> - <listitem> - <para> - At the left edge of the toolbar, you can choose - <guilabel>Normal</guilabel> for a default text style - or <guilabel>Header 1</guilabel> through - <guilabel>Header 6</guilabel> for varying sizes of - header from large (1) to tiny (6). Other styles - include <guilabel>preformat</guilabel>, to use the HTML - tag for preformatted blocks of text, and three types - of bullet points for the highly - organized. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Text style</term> - <listitem> - <para> - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - <itemizedlist mark="none"> - <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem> - <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem> - <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem> - <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Alignment</term> - <listitem> - <para> - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button, centered, and the right hand button, - aligned on the right side. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Indentation rules</term> - <listitem> - <para> - The button with the arrow pointing left will reduce - a paragraph's indentation, and the right arrow will - increase its indentation. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Color Selection</term> - <listitem> - <para> - At the far right is the color section tool. The - colored box displays the current text color; to - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - <para> - The <guimenu>Insert</guimenu> gives you opinions which let you - spruce up your email to make it more interesting: - <variablelist> - <varlistentry> - <term><guimenuitem>Link</guimenuitem></term> - <listitem> - <para> - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and <application>Evolution</application> - will recognize it as a link. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Image</guimenuitem></term> - <listitem> - <para> - Lets you put an image alongside text. - </para> - <para> - To insert an image into your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> - <para> - Make sure that you have the - <menuchoice> - <guimenu>Format</guimenu> - <guimenuitem>HTML</guimenuitem> - </menuchoice> - selector checked. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Choose your image by clicking the <guibutton>Browse</guibutton> button. - </para> - </listitem> - <listitem> - <para> - Press <guibutton>Insert</guibutton> to insert the image. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Rule</guimenuitem></term> - <listitem> - <para> - Inserts a horizontal line into the text to help divide two - sections. - </para> - <para> - To insert a rule: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> - <para> - Make sure that you have the - <menuchoice> - <guimenu>Format</guimenu> - <guimenuitem>HTML</guimenuitem> - </menuchoice> - selector checked. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Rule</guibutton> button in the <guilabel>Toolbar</guilabel>. - </para> - </listitem> - <listitem> - <para> - Select the type of rule. You can use a plain - line, a 3D line, or a yellow line with flowers. - </para> - </listitem> - <listitem> - <para> - Choose the size of the line, as a percentage of the width of the email window. - </para> - </listitem> - - <listitem> - <para> - Choose the alignment and style. For the plain - line, you can choose the thickness of the line, - and whether it will be shaded, or solid. For the - other types, you can only choose alignment. - </para> - </listitem> - - <listitem> - <para> - Click <guibutton>Insert</guibutton> to insert the rule. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Table</term> - <listitem> - <para> - Inserts a table into the text to help divide two - sections. - </para> - <para> - To insert a rule: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> - <para> - Make sure that you have the - <menuchoice> - <guimenu>Format</guimenu> - <guimenuitem>HTML</guimenuitem> - </menuchoice> - selector checked. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Table</guibutton> button in the <guilabel>Toolbar</guilabel>. - </para> - </listitem> - <listitem> - <para> - Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout. - </para> - </listitem> - <listitem> - <para> - If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Insert</guibutton> button. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - </variablelist> - To add a hyperlink to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select the text you want to display as a link. - </para> - </listitem> - <listitem> - <para> - Right click on text and select - <guimenuitem>Link</guimenuitem> - </para> - </listitem> - <listitem> - <para> - Enter the address you wish to link to in the - <guilabel>URL</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton>. - </para> - </listitem> - </orderedlist> - </para> - - <para> - To add an image to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> to select the image - you want to include in your email. - </para> - </listitem> - - <listitem> - <para> - Along the right side of the window, choose the alignment, - border, and other attributes of the image. If you change - the size attributes, the image will be shrunk or stretched - to fit the size you have chosen. - </para> - </listitem> - - <listitem> - <para> - If you would like to make the image a clickable link, - enter a URL in the <guilabel>Link</guilabel> tab of the - window. - </para> - </listitem> - - <listitem> - <para> - When you are finished, press - <guibutton>Insert</guibutton> to include the image in - your message. - </para> - </listitem> - </orderedlist> - </para> - - <sect3 id="html-templates"> - <title>HTML Templates</title> - <para> - <application>Evolution</application> not only allows you to - decorate your email with HTML text and graphics, but - provides you with prebuilt templates for you to use when - making these improvements. You can use these to emphasize a - point or frame an image in an attractive manner. - </para> - <para> - To include a template into your HTML based email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Create a new email by clicking <guibutton>New Message</guibutton>. - </para> - </listitem> - <listitem> - <para> - Make sure that the - <menuchoice> - <guimenu> - Format - </guimenu> - <guimenuitem> - HTML - </guimenuitem> - </menuchoice> - selector is checked. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>HTML Template</guibutton> button in the - <guilabel>Toolbar</guilabel> or select - <menuchoice> - <guimenu> - Insert - </guimenu> - <guimenuitem> - HTML Template - </guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Select the template type in the - <guilabel>Template</guilabel> selection box. Your - options are <guilabel>Note</guilabel> and - <guilabel>Image Frame</guilabel>. - </para> - </listitem> - <listitem> - <para> - Set the size and alignment of the HTML template. - </para> - </listitem> - - <listitem> - <para> - Click <guibutton>Insert</guibutton> to insert it where the - cursor is. - </para> - </listitem> - <listitem> - <para> - Once you have inserted the template, click on the text - in the template, and enter the text you want to use. - </para> - <para> - If you have selected an image frame template, - right-click on the image and select - <guimenuitem>Image</guimenuitem> to select the image - you want to place in the frame. - </para> - </listitem> - </orderedlist> - </para> - </sect3> - <sect3 id="composer-tables"> - <title>Tables in Email</title> - <para> - <application>Evolution</application> allows you to put - tables in your HTML email to help organize your thoughts. - These tables are a simplified version of what you might find - in a spreadsheet program like - <application>Gnumeric</application>. - </para> - <para> - To include a table in your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Create a new email by clicking <guibutton>New Message</guibutton>. - </para> - </listitem> - <listitem> - <para> - Make sure you have the - <menuchoice> - <guimenu> - Format - </guimenu> - <guimenuitem> - HTML - </guimenuitem> - </menuchoice> - selector checked. - </para> - </listitem> - - <listitem> - <para> - Select - <menuchoice> - <guimenu> - Insert - </guimenu> - <guimenuitem> - Table - </guimenuitem> - </menuchoice> - or click the <guiicon>Table</guiicon> button in the - toolbar. - </para> - </listitem> - - <listitem> - <para> - Select the template, or style, you want to use for the - table. - </para> - </listitem> - <listitem> - <para> - Set the number of rows and columns you want. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Insert</guibutton> button. - </para> - </listitem> - <listitem> - <para> - Click in a cell and type to insert text into the table. - </para> - </listitem> - </orderedlist> - </para> - <para> - You can also edit a table after creation. Just right-click - on it and select <guimenuitem>Table</guimenuitem> to open - the table editing window again. Or, you can select items - from the <guimenu>Table Delete</guimenu> and <guimenu>Table - Insert</guimenu> menus. - </para> - - <para> - <tip id="table-tip"> - <title>Deleting an Entire Table</title> - <para> - You can delete an entire table by right-clicking on - a table or other HTML object in a message, and selecting - <menuchoice> - <guimenu>Table Delete</guimenu> - <guimenuitem>Table</guimenuitem> </menuchoice>. In an - HMTL message, your signature, templates, and image - inclusions all have tables around them, and you can remove - them completely and quickly with this shortcut. - </para> - </tip> - </para> - - </sect3> - </sect2> - - <sect2 id="usage-mail-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email <guilabel>Forward</guilabel> button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it <glossterm linkend="inline">inline</glossterm> as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message you are reading, press - <guibutton>Forward</guibutton> on the toolbar, or select - <menuchoice> <guimenu>Message</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>. If you - prefer to forward the message <glossterm linkend="inline">inline</glossterm> - instead of attached, select <menuchoice> - <guimenu>Message</guimenu> <guimenuitem>Forward - Inline</guimenuitem> </menuchoice> from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the - <interface>composition frame</interface>, and press - <guibutton>Send</guibutton>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Courtesy</title> - <para> - - <itemizedlist> - - <listitem> - <para> - Don't send spam or forward chain mail. If you must, - watch out for hoaxes and urban legends, and make sure - the message doesn't have multiple layers of - greater-than signs, (>) indicating multiple layers - of careless in-line forwarding. - </para> - </listitem> - - <listitem> - <para> - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! - Don't write a whole message in capital letters. It - hurts people's ears. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. By - default, <application>Evolution</application> will put - a red line beneath words it doesn't recognize, as you - type them. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - </para> - </listitem> - - <listitem> - <para> - Don't send spam. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect2> - </sect1> - <sect1 id="rsvp-stuff"> - <title>RSVPs in Mail</title> - <para> - If an event is created in the calendar component, an attendee list can be used to invite users to the event. The invite card is sent as an attachment in iCal format. - </para> - <para> - If you click on the attachment button and click the <guibutton>View Inline</guibutton>, the card will show up in your email. It gives information about: - <itemizedlist> - <listitem> - <para> - Meeting hours - </para> - </listitem> - </itemizedlist> - </para> - </sect1> - - <sect1 id="usage-mail-subscriptions"> - <title>Subscription Management</title> - <para> - Since IMAP folders exist on the server, and opening them or - checking them takes time, you need fine-grained control over - the way that you use IMAP folders. That's why - <application>Evolution</application> has an IMAP - subscriptions manager. - </para> - <para> - To use it: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Select - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe - to Folders</guimenuitem></menuchoice>. - </para> - </listitem> - - <listitem> - <para> - If you have accounts on multiple IMAP servers, select the - server where you'd like to manage your - subscriptions. <application>Evolution</application> will - display a list of available files and folders. - </para> - </listitem> - - <listitem> - <para> - Select a file or folder by clicking on it. You will want - to select at least the <guilabel>INBOX</guilabel> - folder. Depending upon the way your IMAP server is - configured, the list of available files may include - non-mail folders. If it does, you can ignore them. - </para> - </listitem> - - <listitem> - <para> - Click the <guibutton>Subscribe</guibutton> to add it to - the subscribed list. - </para> - </listitem> - <listitem> - <para> - When you have subscribed to the folders you want, close - the window. - </para> - </listitem> - </orderedlist> - </para> - </sect1> - - <sect1 id="encryption"> - <title>Encryption</title> - <sect2 id="encryption-whatis"> - <title>What is Encryption?</title> - <para> - Encryption is an ancient method of keeping information safe - from prying eyes. <application>Evolution</application> helps - you you protect your privacy by using - <application>gpg</application>, an implementation of strong - <glossterm linkend="public-key-encryption">Public Key - Encryption.</glossterm> - </para> - - <note id="pub-priv"> - <title>Public Key? Private Key? Whats the difference?</title> - <para> - GPG uses two keys: public and private. You can give your - public key to anyone from whom you want to recieve - encrypted messages, or put it on a public key server so - that people can look it up before contacting you. - <emphasis>Never give your private key to anyone, - ever</emphasis>. Your private key lets you decrypt any - message encrypted with your public key. - </para> - </note> - - <para> - Using encryption takes a bit of forethought. When you send a - message that is encrypted, you must encrypt it using your - intended recipient's public key. To <emphasis>get</emphasis> - an encrypted message, you must make sure that the sender has - your public key in advance. - </para> - - <para> - You can use encryption in two different ways: - <simplelist> - <member> - Encrypt the entire message, so that nobody but the recipient can read it. - </member> - <member> - Attach an encrypted signature to a plain text message, so - that the recipient can read the message without decrypting it, and - only needs decryption to verify the sender's identity. - </member> - </simplelist> - </para> - - <example> - <title>Sending an Encrypted Messagee</title> - <para> - Kevin wants to send an encrypted message to his friend - Rachel. He looks up her public key on a general key - server, and then tells - <application>Evolution</application> to encrypt the - message. The message now reads "@#$23ui7yr87#@!48970fsd." - When the information gets to Rachel, she decrypts it using - her private key, and it appears as plain text for her to - read. - </para> - </example> - </sect2> - - <sect2 id="encryption-keygen"> - <title>Making Encryption Keys</title> - <para> - Before you can get or send encrypted mail, you need to - generate your public and private keys with GPG. Here's how: - </para> - <tip> - <title>GPG Versions</title> - <para> - This manual covers version 1.0.6 of GPG. If your version is - different, this may not be entirely accurate. You may find - out your version number by typing in: <command>gpg - --version</command>. - </para> - </tip> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a terminal and type <command>gpg --gen-key</command>. - </para> - </listitem> - - <listitem> - <para> - Choose the default algorythm, "DSA and ElGamal." - </para> - </listitem> - - <listitem> - <para> - Choose a key length. The default, 1024 bits, should be - long enough. - </para> - </listitem> - - <listitem> - <para> - Decide if you want your key to expire automatically, and if so, when. - </para> - </listitem> - - - <listitem> - <para> - Enter your name, email address, and any additional - personal information you think is appropriate. Do not - falsify this information, because it will be needed to - verify your identity later on. - </para> - </listitem> - - <listitem> - <para> - Next, enter your passphrase. It does not have to be the - same as your email password or your login password. In - fact, it probably shouldn't. Don't forget it. If you lose - it, your keys will be useless and you will be unable to - decrypt messages sent to you with those keys. - </para> - </listitem> - - <listitem> - <para> - Now, GPG will generate your keys. This may take awhile, - so feel free to do something else while it's - happening. In fact, using your computer for something - else actually helps to generate better keys, because it - increases the randomness in the key generation seeds. - </para> - </listitem> - </orderedlist> - </para> - <para> - Once the keys are generated, you can view your key information - by typing <command>gpg --list-keys</command>. You should see - something similar to this: - <programlisting> - /home/you/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - </programlisting> - </para> - <para> - GPG will create one list, or keyring, for your public keys - and one for your private keys. All the public keys you know - are stored in the file - <filename>~/.gnupg/pubring.gpg</filename>. If you want to - give other people your key, send them that file. - </para> - <para> - If you wish, you can upload your keys to a keyserver. Here's - how: - <orderedlist> - <listitem> - <para> - Check your public key ID with <command>gpg ---list-keys</command>. It will be the string after 1024D on the line -beginning with "pub." In this example, it's 32j38dk2. - </para> - </listitem> - <listitem> - <para> - Enter the command <command>gpg --send-keys --keyserver -wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for -32j38dk2. You will need your password to do this. - </para> - </listitem> - </orderedlist> - - <note id="why-keyserver"> - <title>Why Use a Keyserver?</title> - <para> - Keyservers store your public keys for you so that your - friends can decrypt your messages. If you choose not to - use a keyserver, you can manually send your people public - key, include it in your signature file, or put it on your - own web page. However, it's easier to publish them once, - and then let people download them from the keyserver when - they want. - </para> - </note> - - </para> - </sect2> - - <sect2 id="encrypt-getting-key"> - <title>Getting and Using Public Keys</title> - <para> - To encrypt a message to your someone else you'll need to use - their public key in combination with your private key. - <application>Evolution</application> does that for you, but - you still need to get their key and add it to your keyring. - </para> - <para> - To get public keys from a public key server, enter the - command: - <command> - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - </command>, substituting "keyid" for your recipient's ID. You - will need to type in your password, and then their ID will - automatically be added to your keyring. When you send mail to - them, <application>Evolution</application> will allow you to - encrypt your messages. - </para> - <para> - If someone sends you their public key directly, save it as a - plain text file and enter the command <command>gpg - filename</command>. This will add it to your keyring. - </para> - </sect2> - - <sect2 id="encrypt-evo-integ"> - <title>Setting up Evolution's Encryption</title> - <para> - You'll need to open - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> - Once there, select the account with which you'd like to send - and recieve encrypted mail, and click the - <guibutton>Edit</guibutton> button. In the - <guilabel>Security</guilabel> tab is a section labeled - <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID - and click <guibutton>OK</guibutton>. Your key is now - integrated into your identity in - <application>Evolution</application>. - </para> - </sect2> - - <sect2 id="encrypt-sending"> - <title>Sending Encrypted Messages</title> - <para> - As you know, you can use encryption to hide the entire - message, or just to verify your signature. Once you've - generated your public and private keys, and have the public - keys of the people to whom you want to send mail, here's what - to do: - </para> - </sect2> - - <sect2 id="sign-msg"> - <title>Signing a Message</title> - <para> - To sign a message, choose: - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Sign</guimenuitem> - </menuchoice> - . You will be prompted for your PGP password. Once you enter it, - click <guibutton>OK</guibutton> and your message will be signed. - </para> - </sect2> - - <sect2 id="encrypt-msg"> - <title>Encrypting a Message</title> - <para> - Encrypting a message is very similar to signing a message. - Just choose the menu item - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Encrypt</guimenuitem> - </menuchoice> - </para> - </sect2> - <sect2 id="unencrypting"> - <title>Unencrypting a Recieved Message</title> - <para> - If you get an encrypted message, you will need to decrypt it - before you read it. Remember, the sender has to have your - public key before they can send you an encrypted message. - </para> - <para> - When you view the message, - <application>Evolution</application> will ask you for your - PGP password. Enter it, and the message will be displayed - properly. - </para> - </sect2> - </sect1> -</chapter> |